Castle Tour Shopping List

A castle tour needs more than tickets and a route. Plan drinks, snacks, printed information and safety equipment for every participant, especially when the group will spend time outdoors or travel between meeting points. This list helps you shop and pack for the day without overlooking practical items such as name badges, power banks, first aid supplies or waste bags. Buy groceries and chill drinks the day before, then distribute refreshments by group before departure.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Organization

Clipboardsqty 4
Ballpoint pensqty 15
Name badgesqty 35
Lanyardsqty 35
Document foldersqty 6
Group signsqty 4

Documents

Printed programsqty 35
Printed route mapsqty 35
Printed participant listsqty 6

Equipment

Power banksqty 4
Charging cablesqty 6
Phone chargersqty 3
Portable megaphone

Lighting

LED lanternsqty 4

Safety

First aid kit
Emergency blanketsqty 2
Reflective vestsqty 6

Catering

Coolersqty 3
Ice packsqty 12
Thermos bottlesqty 3
Reusable drinking cupsqty 40
Reusable water bottlesqty 35
Reusable shopping bagsqty 6
Groceries
- Still mineral water - 36 bottles
- Sparkling mineral water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 6 cartons
- Apple juice - 4 packs
- Coffee - 2 packs
- Tea Bags - 40 pieces
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 pack
- Apples - 35 pieces
- Bananas - 35 pieces
- Muesli bars - 40 pieces
- Savory nut bars - 20 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Pretzels - 3 bags
- Whole grain cookies - 4 packs
- Chocolate cookies - 3 packs
- Popcorn - 3 bags
- Ham and cheese sandwich - 20 pieces
- Cheese sandwich - 8 pieces
- Vegetarian sandwich - 5 pieces
- Gluten-free sandwich - 3 pieces
- Cherry tomatoes - 3 trays
- Cucumbers - 4 pieces
- Grapes - 3 kilograms
- Ketchup - 1 bottle
- Mayonnaise - 1 bottle
- Paper napkins - 4 packs
- Disposable cups - 1 pack
- Trash bags - 1 roll
- Wet wipes - 3 packs
- Hand sanitizer gel - 2 bottles
- Paper towels - 2 rolls
- Tissues - 4 packs
- Disposable gloves - 1 box

Cleaning

Collapsible trash binsqty 3
Hand sanitizer dispensersqty 3
Microfiber clothsqty 6
Washing-up tubsqty 2

Tips

Allow 1 reusable water bottle and 2–3 drinks per person for the first hour, then add extra water for warm weather or long walks. Pack drinks in coolers with ice packs so they remain accessible during the route.
Buy snacks for every participant plus around 10% extra for late additions or damaged packaging. Separate the snacks by group before departure instead of handing out one large bag at the meeting point.
Prepare one printed program and route map per participant, plus 2–3 spare copies for group leaders. Keep tickets, participant lists and emergency contacts in document folders so they are not mixed with general handouts.
Take 1 name badge and lanyard per participant, and prepare group signs before people arrive. Pack clipboards and ballpoint pens for group leaders who need to check attendance or record last-minute changes.
Charge phones and power banks fully the evening before, and pack the correct charging cables and at least 1 phone charger per leadership team. Restock the first aid kit, then add emergency blankets, reflective vests and a portable megaphone if the route or group size requires them.

Frequently asked questions

What drinks and snacks do I need for a castle tour?: Plan 1 reusable water bottle and 2–3 drinks per person for the first hour, with extra water in warm weather. Buy snacks for everyone plus about 10% extra, and divide them into group-sized portions before departure.
How many printed maps and programs should I bring?: Print 1 program and 1 route map per participant, plus 2–3 spare copies for group leaders and replacements. Keep tickets, participant lists and emergency contacts together in document folders.
When should I prepare the shopping and drinks?: Buy groceries and check the equipment at least 1 day before the tour. Chill drinks overnight, charge phones and power banks the evening before, and pack group supplies before the departure morning.
What safety equipment is needed for a castle tour?: Bring a stocked first aid kit, emergency blankets and reflective vests for the group leaders or escorts. Add a portable megaphone and LED lanterns when the route involves large groups, poor visibility or late travel.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.