Casino Night Checklist

A casino night runs smoothly when the practical details are settled before the first hand is dealt. Confirm the venue, send invitations, collect dietary requirements and book catering early, then arrange casino equipment, prizes and the room layout. On the final day, check the chips and cards, chill drinks, prepare snacks and print the run sheet. This checklist keeps registration, games, food and setup in the right order so nothing gets left until guests arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm venue
Send invitations
2 people
Process registrations
Collect dietary requirements
Book catering
Reserve casino equipment
Set the rules of the game
2 people
Arrange prizes for winners
2 people
Set up the room layout
2 people
Create final guest list
Print the run sheet and contact list
Do the shopping
3 people
Check the casino chips
2 people
Sort the game cards
2 people
Pack prizes
2 people
Chill drinks
2 people
Prepare snacks
4 people
Clean the room
3 people
Set up tables and chairs
4 people
Set up buffet
3 people
Assemble casino and gaming tables
4 people
Hang decorations
3 people
Connect lighting
2 people
Prepare game materials
3 people
Set up registration desk
2 people
Test sound and music
2 people
Briefing for casino hosts
4 people
Carry out the final safety check
2 people

Event

Welcome guests
3 people
Serve welcome drinks
3 people
Explain the rules
2 people
Distribute starting capital
3 people
Assist casino activities
6 people
Refill snacks
2 people
Refill drinks
2 people
Clear buffet
3 people
Count the final chip total
3 people
Present prizes
2 people
See off guests
3 people

Aftercare

Take down casino equipment
4 people
Put furniture back
4 people
Wash dishes
3 people
Collect waste
2 people
Clean the room
3 people
Check stock
Return borrowed items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Cocktail tablesqty 6
Buffet tablesqty 3
Chairsqty 55
Tableclothsqty 9
Stoolsqty 12

Game materials

Poker chipsqty 2500
Playing cardsqty 12
Roulette wheel
Roulette mat
Blackjack matsqty 2
Poker card holdersqty 6
Dealer buttonsqty 6
Play moneyqty 500

Tableware

Water glassesqty 60
Wine glassesqty 60
Coffee cupsqty 50
Platesqty 70
Cutlery setsqty 70

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Bluetooth speaker
Extension cordsqty 4
Power stripsqty 4

Decorations

Red carpetsqty 2
Casino letters
Playing card decorationqty 20
Balloonsqty 80
Balloon weightsqty 8

Lighting

Atmosphere lightsqty 8
String lightsqty 4

Kitchen

Serving traysqty 6
Small bowlsqty 12
Thermos flasksqty 4
Ice cube traysqty 4

Cleaning

Waste binsqty 6
Bucketsqty 2
Mopsqty 2
Hand soap dispensersqty 3

Catering

Groceries

Tips

Set the guest deadline before ordering catering and finalising the room. Use the confirmed guest list to plan seating, buffet space and the registration desk rather than relying on invitation estimates.
Reserve the casino equipment early and check every item when it arrives. Count the poker chips, sort the playing cards and confirm that the roulette wheel, roulette mat and blackjack mats are all included before setup day.
Write the game rules before guests arrive and place them where players can see them. Decide how play money, dealer buttons and poker card holders will be used so the first game does not stall over instructions.
Do the final shopping and chill drinks close to the event, but prepare non-perishable snacks and pack prizes earlier. Keep winner prizes together and label them before the room becomes busy with tables, chairs and decorations.
Check power and lighting during the room setup, not when the event starts. Test the Bluetooth speaker, atmosphere lights, extension cords and power strips, and keep cables away from walkways and the registration area.

Frequently asked questions

How far in advance should I send casino night invitations?: Send invitations about 4 to 6 weeks before the event and set a registration deadline at least 10 days before it. That gives you time to process replies, collect dietary requirements and confirm catering quantities.
How much casino equipment do I need for a casino night?: Plan the number of tables around your guest list and the games you will run, then confirm the equipment list at least 1 week before the event. Allow time to check chips, cards, mats, dealer buttons and play money before packing them for setup.
When should I set up a casino night room?: Start the main room setup 3 to 4 hours before guests arrive. Put out tables and chairs first, then assemble the gaming tables, buffet and registration desk before adding decorations, lighting, drinks and snacks.
What should I prepare on the day of a casino night?: On the event day, print the run sheet and contact list, check the casino chips and cards, chill drinks, prepare snacks and pack prizes. Finish these checks at least 60 minutes before doors open so there is time to fix missing items.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.