What you need for a bridal bouquet workshop

A bridal bouquet workshop needs more than flowers and ribbon. Each participant needs a workable station, sharp tools, water, and enough space to build and handle a bouquet safely. You also need serving items for catering, presentation equipment, and a way to keep flowers and food in good condition before the workshop starts. Use the plan below to check what must be bought, borrowed, collected, or delivered, and confirm quantities against your final participant list.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 8
Chairsqty 36
Buffet tablesqty 2
Reception desk
Coat racksqty 2

Tableware

Dinner platesqty 40
Pastry platesqty 40
Coffee cupsqty 40
Water glassesqty 50
Wine glassesqty 40
Cutlery setsqty 40
Serving bowlsqty 8
Serving spoonsqty 8

Kitchen

Cutting boardsqty 8
Sharp knivesqty 16
Serving tongsqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4

Equipment

Laptop
Projector
Projection screen
Bluetooth speakerqty 2
Extension cordsqty 4
Power stripsqty 4
Phone chargersqty 3
Digital scale

Decorations

Table runnersqty 8
Flower vasesqty 12
Welcome sign
Name badgesqty 36
Menusqty 4
String lightsqty 4
Photo backdrop

Lighting

LED lampsqty 6

Flower arrangements

Flower apronsqty 36
Flower linksqty 36
Floral foam holdersqty 36
Flower wire cuttersqty 12
Flower scissorsqty 36
Binding wire spoolsqty 8
Floral tapeqty 36
Ribbon rollsqty 12
Wrapping paper rollsqty 36
Rubber bandsqty 100
Buckets of waterqty 12
Florist's wrapqty 2
Floor matsqty 36
Flower cratesqty 12

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Broomqty 2
Floor mopqty 2
Bucketsqty 3
Cleaning glovesqty 6

Catering

Groceries
- Coffee beans - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- White wine - 8 bottles
- Rosé - 6 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- Ice cubes - 8 bags
- Mini quiches - 72 pieces
- Vegetable spring rolls - 72 pieces
- Olives - 2 jars
- Mixed nuts - 2 bags
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Grapes - 4 kilos
- Strawberries - 3 kilos
- Apples - 36 pieces
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 2 kilos
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Herb butter - 4 tubs
- Young cheese - 2 kilos
- Brie - 1 kilo
- Hummus wraps - 36 pieces
- Chicken breast - 2 kilos
- Smoked salmon - 1 kilo
- Vegetable burgers - 36 pieces
- Beef salad - 3 kilos
- Pasta salad - 4 kilo
- Crudités salad - 3 kilos
- Potato salad - 3 kilos
- Green salad - 3 kilos
- Tomato sauce - 3 liter
- Pesto - 4 jars
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Balsamic vinegar - 1 bottle
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Italian herbs - 1 jar
- Garlic - 4 bulbs
- Parmesan cheese - 1 kilo
- Lemon tart - 2 cakes
- Chocolate cake - 2 cakes
- Vegan pastries - 12 pieces
- Gluten-free pastries - 12 pieces
- Napkins - 100 pieces
- Paper towels - 6 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Disinfectant wipes - 4 packs
- Sponges - 12 pieces
- Microfiber cloths - 12 pieces
- Nitrile gloves - 2 boxes
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Ziplock bags - 2 boxes
- Labels - 100 pieces
- Pens - 40 pieces

Tips

Set up one work table and chair per participant, then keep extra room for flower buckets, finished bouquets, and movement between stations. Add an arrival table for name cards and printed worksheets.
Order flowers against the confirmed participant count and check the delivery at least one day before the workshop. Pick up fresh flowers early enough to hydrate them and store them cool before guests arrive.
Prepare sharp knives, cutting boards, serving tongs, vases, and a digital scale before the workshop begins. Do not leave tool collection until the morning of the event, when a missing item can delay every workstation.
Plan tableware by service rather than by guest alone: provide a dinner plate and cutlery set for each person, plus separate cake plates, coffee cups, water glasses, and wine glasses if those are being served.
Test the laptop, projector, screen, Bluetooth speaker, extension cords, and power strips before participants arrive. Keep phone chargers available and reserve at least 30 minutes for a full equipment check.

Frequently asked questions

How many flowers do I need per person for a bridal bouquet workshop?: Plan the flower order from the confirmed participant count and the bouquet size taught by the workshop leader. Confirm the final stems-per-person requirement with the florist before ordering, then add a small contingency rather than ordering only the exact count.
How early should I order flowers for a bridal bouquet workshop?: Confirm the flower list and place the order as soon as the date and participant count are stable. Reconfirm availability and delivery at least 3 to 5 days before the workshop, then check and hydrate the flowers when they arrive.
How many tables do I need for a bouquet workshop?: Allow one work table and one chair per participant, with additional space for shared flowers, tools, and finished bouquets. Count stations from the final participant list and add at least one separate reception or buffet table.
What equipment should I test before the workshop?: Test the laptop, projector, projection screen, Bluetooth speaker, extension cords, and power strips at least 24 hours before the workshop. Keep phone chargers available and complete a second check when the room is arranged.

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