Bridal bouquet workshop checklist

A bridal bouquet workshop needs more than flowers and a florist. You also need a suitable room, enough work tables, an instructor, food, equipment and a reliable participant list. Book the venue and workshop leaders first, then order flowers and send invitations once the date and programme are fixed. In the final week, confirm deliveries, check dietary requirements, prepare handouts and arrange cold storage for the flowers and catering.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the date and program
2 people
Reserve the venue and hall
Confirm workshop leaders
Order the florist and flowers
2 people
Send invitations
2 people
Process registrations
Collect dietary requirements
Send parking information
Order catering
Check flower list
2 people
Set up work tables
2 people
Prepare name badges
Print worksheets
Prepare presentation
Assemble the music playlist
Check the weather forecast
Create final participant list
Inform participants again
Confirm flower delivery
Confirm catering delivery
Collect materials
2 people
Pick up fresh flowers
2 people
Hydrate the flowers
2 people
Store flowers refrigerated
Keep catering cold
2 people
Open hall
2 people
Ventilate the hall
Set up tables
4 people
Set up chairs
3 people
Lay protective film
3 people
Display flowers
3 people
Set up workstations
4 people
Distribute tools
3 people
Set out name badges
2 people
Chill drinks
2 people
Set out coffee and tea
2 people
Set out snacks
2 people
Set up the presentation table
2 people
Test music and screen
Put up the information board

Event

Staff the reception desk
2 people
Welcome participants
2 people
Hand out name badges
Serve coffee and tea
2 people
Explain the workshop program
Discuss flowers and colors
Demonstrate bouquet technique
Hand out flowers
4 people
Guide participants
4 people
Restock work tables as needed
2 people
Collect cuttings
2 people
Refill drinks
2 people
Serve snacks
2 people
Restock break buffet
2 people
Clean work tables
2 people
Set up the dinner buffet
3 people
Serve dinner buffet
3 people
Serve diet meals
2 people
Collect tableware
2 people
Finish bouquets
4 people
Package bouquets
3 people
Guide the photo moment
2 people
Give a thank-you speech
Say goodbye to participants
2 people

Aftercare

Dispose of flower waste
3 people
Collect materials
3 people
Sort and dispose of waste
2 people
Wash dishes
3 people
Clear tables and chairs
4 people
Clean the room
3 people
Clean the kitchen
2 people
Switch off equipment
Lock up the venue
2 people
Return rental items
2 people
Process leftover flowers
2 people
Return borrowed materials
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 8
Chairsqty 36
Buffet tablesqty 2
Reception desk
Coat racksqty 2

Tableware

Dinner platesqty 40
Pastry platesqty 40
Coffee cupsqty 40
Water glassesqty 50
Wine glassesqty 40
Cutlery setsqty 40
Serving bowlsqty 8
Serving spoonsqty 8

Kitchen

Cutting boardsqty 8
Sharp knivesqty 16
Serving tongsqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4

Equipment

Laptop
Projector
Projection screen
Bluetooth speakerqty 2
Extension cordsqty 4
Power stripsqty 4
Phone chargersqty 3
Digital scale

Decorations

Table runnersqty 8
Flower vasesqty 12
Welcome sign
Name badgesqty 36
Menusqty 4
String lightsqty 4
Photo backdrop

Lighting

LED lampsqty 6

Flower arrangements

Flower apronsqty 36
Flower linksqty 36
Floral foam holdersqty 36
Flower wire cuttersqty 12
Flower scissorsqty 36
Binding wire spoolsqty 8
Floral tapeqty 36
Ribbon rollsqty 12
Wrapping paper rollsqty 36
Rubber bandsqty 100
Buckets of waterqty 12
Florist's wrapqty 2
Floor matsqty 36
Flower cratesqty 12

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Broomqty 2
Floor mopqty 2
Bucketsqty 3
Cleaning glovesqty 6

Catering

Groceries

Tips

Set the date, programme, venue and workshop leaders before sending invitations. This gives participants the practical details they need and leaves enough time to process registrations.
Plan one work table for each small group or working station, with chairs and clear access to shared tools. Prepare name cards and printed worksheets before guests arrive so registration does not delay the workshop.
Confirm the flower order and delivery several days before the workshop, then check the flower list when it arrives. Pick up fresh flowers if needed, hydrate them and keep them cool until the session starts.
Send parking information and a final participant update before the event. Include the start time, what participants should bring, the venue entrance and any relevant access details.
Keep catering cold and confirm its delivery separately from the flowers. Check that you have enough plates, cups, glasses, cutlery, serving bowls and coffee equipment for the full group.

Frequently asked questions

How far in advance should I plan a bridal bouquet workshop?: Start planning at least 6 to 8 weeks before the workshop. Reserve the venue and instructors first, then allow time for invitations, registrations, flower ordering and catering.
When should I order flowers for a bridal bouquet workshop?: Confirm the flower list and place the order at least 1 to 2 weeks before the workshop, depending on availability. Reconfirm the delivery 2 to 3 days beforehand and arrange cold storage for the final days.
How many work tables do I need for a bouquet workshop?: Plan one work table per working group, based on the number of participants and the instructor’s preferred setup. Leave enough space between tables for people to handle flowers, tools and waste safely.
When should I send the final information to participants?: Send a final update about 3 to 5 days before the workshop. Include the confirmed participant details, programme, parking information, start time and any dietary arrangements.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.