What to Buy for a Brevet Ride

A brevet ride needs more than bikes and route sheets. You’ll need supplies for registration, rider identification, checkpoints, navigation, roadside repairs, refreshments, and a safe start and finish area. Plan quantities around your confirmed rider count, then add a small buffer for lost items, spills, and last-minute registrations. Check equipment such as pumps, radios, chargers, lights, and the printer at least a few days before the ride, not on the morning itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 30
Bicycle racksqty 6
Waste binsqty 6

Sports equipment

Route arrowsqty 120
Conesqty 30
Barrier tapeqty 6
Bib numbersqty 120
Control cardsqty 120
Finisher certificatesqty 120
Stamp setsqty 4
Reflective vestsqty 12
Repair standsqty 2
Bike pumpsqty 4
Spare inner tubesqty 20
Basic bike toolsqty 4
Cable tiesqty 200

Equipment

Walkie-talkiesqty 8
Mobile chargersqty 6
Extension cordsqty 4
Power stripsqty 4
Megaphone
Laptop
Printer
Coolersqty 6

Lighting

LED lampsqty 8
Battery lanternsqty 6

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 3
Kitchen knivesqty 3
Serving plattersqty 12
Tongs and serving spoonsqty 12
Cool box matsqty 6

Decorations

Start/finish banner
Directional signsqty 12
Tableclothsqty 8
Name badgesqty 30

Cleaning

Broomsqty 2
Litter pickersqty 2
Bucketsqty 3
Spongesqty 6
Reusable clothsqty 12

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Cocoa Powder - 1 canister
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 120 bottles
- Sparkling water - 24 bottles
- Isotonic sports drink - 60 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Bananas - 120 pieces
- Apples - 100 pieces
- Oranges - 80 pieces
- Grapes - 8 kilos
- Muesli bars - 150 pieces
- Energy gels - 120 pieces
- Currant buns - 120 pieces
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Wholemeal rolls - 120 pieces
- Young cheese - 4 kilos
- Back ham - 3 kilos
- Chicken breast topping - 3 kilos
- Hummus - 2 kilos
- Peanut butter - 4 jars
- Jam - 4 jars
- Butter - 2 kilos
- Cucumber - 12 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted peanuts - 4 bags
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Herb cheese - 2 kilos
- Gluten-free sandwiches - 12 pieces
- Vegan sandwich spread - 2 kilos
- Cookies - 8 packs
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Hand soap - 6 bottles
- Toilet paper - 24 rolls
- Paper towels - 6 packs

Tips

Prepare one starter pack per registered rider, including a bib number and control card, then print a small number of spares for replacements. Finish certificates and stamps should be counted for every expected finisher and kept dry.
For refreshments, calculate drinks for the full time riders may spend at each checkpoint, not just the scheduled opening period. Chill drinks at least 12 hours beforehand and bring coolers so they remain cold during setup and service.
Pack a roadside repair kit with several spare inner tubes, at least one pump, basic bike tools, and cable ties at every location where riders may need help. Test each pump and tool before loading the vehicle.
Allow enough route-marking supplies to replace signs that come loose or disappear. Put arrows, cones, barrier tape, and reflective vests in clearly labelled boxes so volunteers can find them during the route check.
Charge walkie-talkies and mobile chargers the evening before, and test communication from the start, finish, and checkpoint locations. Bring extension cords, power strips, LED lamps, and battery lanterns if setup or riding may continue in low light.

Frequently asked questions

How many drinks should I buy for a brevet ride?: Use the registered rider count and the planned duration at each checkpoint to calculate servings. As a starting point, allow 2 to 3 drinks per rider during the first hour, then add extra for longer stops, warm weather, volunteers, and a 10% buffer.
How many spare inner tubes do I need for a brevet?: Prepare at least 1 spare inner tube for every 10 riders, with a minimum of 5 tubes for a small ride. Distribute them with pumps and basic bike tools rather than storing all repairs at the finish.
When should I prepare the brevet starter packs?: Assemble starter packs 1 to 2 days before the ride, after registrations and start numbers are checked. Keep 5% extra bib numbers and control cards available for corrections or last-minute replacements.
What lighting and power supplies are needed for a brevet ride?: Test LED lamps and battery lanterns at least 3 days before the event, then charge rechargeable units the night before. Bring enough extension cords and power strips for the laptop, printer, charging points, and any lighting at the start or finish.

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