What you need for a blues concert
A blues concert needs more than instruments and a stage. Plan the drinks, catering supplies, artist room essentials, seating and technical consumables early, because missing cables, batteries or refreshments are difficult to replace once setup has started. Use the quantities in your event plan to check what is already in stock before ordering. Place the drink order and complete shopping close enough to the event for freshness, but early enough to fix shortages.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Beer tablesqty 10
- Chairsqty 140
- Bar stoolsqty 8
- Bar matsqty 2
- Buffet tablesqty 4
- Dressing room tablesqty 2
- Changing room chairsqty 8
- Stage panelsqty 12
- Musician stoolsqty 4
Equipment
- PA speakersqty 4
- Subwoofersqty 2
- Mixing console
- Singing microphonesqty 4
- Instrument microphonesqty 6
- Microphone standsqty 10
- Speaker cablesqty 8
- Microphone cablesqty 12
- DI boxesqty 4
- Monitor speakersqty 4
- Music stand holdersqty 6
- Guitar amplifiersqty 3
- Bass amplifier
- Drum kit
- Music standsqty 4
- Audio cablesqty 12
- Extension cordsqty 10
- Power stripsqty 8
- Cable traysqty 12
- Gaffer tapeqty 6
- Cash register
- Payment terminal
- Walkie-talkiesqty 6
- Flashlightsqty 6
- First aid kit
- Fire extinguishersqty 2
Lighting
- LED spotlightsqty 8
- Light standsqty 4
- Mood lightingqty 12
- Light controller
- Battery lanternsqty 8
Tableware
- Reusable drinking glassesqty 180
- Wine glassesqty 60
- Coffee cupsqty 60
- Platesqty 180
- Forksqty 180
- Knivesqty 180
- Spoonsqty 100
- Serving spoonsqty 8
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 6
- Cutting boardsqty 4
- Chef's knifeqty 4
- Serving plattersqty 12
- Serving tongsqty 8
- Coolersqty 6
- Ice containersqty 4
- Bottle openersqty 4
- Corkscrewsqty 3
- Thermometerqty 2
Decorations
- Blue tableclothsqty 10
- Stage drapesqty 4
- Buntingqty 12
- Performer board
- Program standsqty 4
Cleaning
- Waste binsqty 8
- Bucketsqty 4
- Mopsqty 4
- Broom setsqty 3
- Dustpan and brushqty 3
- Cleaning clothsqty 24
- Washing-up bowlsqty 3
- Hand soap dispensersqty 6
- Towel dispensersqty 4
Catering
- Groceries
- Beer - 180 bottles
- Alcohol-free beer - 48 bottles
- Red wine - 18 bottles
- White wine - 12 bottles
- Rosé - 6 bottles
- Cola - 18 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 120 bottles
- Spa Rood - 48 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Lemons - 2 kilograms
- Limes - 2 kilograms
- Coffee - 2 kilograms
- Tea - 120 bags
- Sugar - 2 kilograms
- Milk - 10 liter
- Oat milk - 6 liters
- Whipped cream - 4 cans
- Ice cubes - 30 kilograms
- Baguettes - 20 pieces
- Mini burgers - 180 pieces
- Vegetarian burgers - 40 pieces
- Burger buns - 220 pieces
- Cheddar slices - 4 kilograms
- Lettuce - 3 kilograms
- Tomatoes - 5 kilograms
- Cucumbers - 3 kilograms
- Red onions - 2 kilograms
- Pickles - 4 jars
- Mayonnaise - 3 liters
- Ketchup - 3 liters
- Mustard - 2 liters
- Barbecue sauce - 2 liters
- Garlic sauce - 2 liters
- Hummus - 3 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salsa - 6 jars
- Mixed nuts - 4 kilograms
- Olives - 3 kilograms
- Cheese cubes - 4 kilograms
- Grapes - 5 kilograms
- Apples - 60 pieces
- Melons - 4 pieces
- Carrots - 4 kilograms
- Celery - 2 kilograms
- Yogurt dip - 3 kilogram
- Gluten-free sandwiches - 12 pieces
- Vegan sandwiches - 24 pieces
- Vegan burgers - 24 pieces
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Oil - 5 liters
- Butter - 1 kilogram
- Napkins - 500 pieces
- Cocktail picks - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 60 pieces
- Dishwasher tablets - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Toilet paper - 48 rolls
- Hand sanitizer - 6 bottles
Tips
- Allow two to three drinks per person for the first hour, then about one drink per person per hour. Keep extra water available for performers, crew and volunteers rather than counting only paid guests.
- Check every microphone, DI box, amplifier and monitor against the technical rider at least 7 days before the concert. Pack spare audio cables, extension cords, power strips and gaffer tape; these are commonly needed during setup.
- Count reusable tables, chairs, bar stools, mats and music stands before placing an order. Do this 3 to 5 days ahead so you can replace missing stock without changing the floor plan.
- Prepare a separate artist-room supply box with refreshments, cups, napkins and basic catering items. Put it in the dressing room before soundcheck, not after the first act arrives.
- Clean the coolers and chill drinks the day before. Label separate supplies for guests, performers and crew, and keep a small reserve for late arrivals and volunteers working after the concert.
Frequently asked questions
- What should I buy for a blues concert?
- Plan drinks, catering supplies, cups, napkins, artist-room refreshments and any disposable serving items. For the stage, check the required microphones, cables, DI boxes, power supplies, gaffer tape and lighting consumables against the technical rider at least 7 days before the show.
- How much beer and water do I need for a blues concert?
- Use two to three drinks per guest for the first hour, followed by about one drink per person per hour. Include water for every performer and crew member, then add a 10% reserve so a late crowd or longer set does not leave you short.
- When should I order drinks for a concert?
- Place the main drink order 3 to 5 days before the concert, or earlier if the supplier needs advance notice. Chill the drinks the day before and check the stock again on the morning of the event.
- What technical supplies are easy to forget for a live blues show?
- Spare microphone and audio cables, DI boxes, extension cords, power strips, cable trays and gaffer tape are frequent omissions. Check them against the technical rider 7 days before the event and keep the spares at the mixing position during setup.
Plans a lot like this one
Start this plan in Lizzt
Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.
Organize this event for free with LizztOrganize for free and invite your contacts!