What to Buy for a Bingo Night
A bingo night needs more than bingo cards and a prize table. Plan one usable card and marker for every player, plus spare cards, pens and round cards for replacements or extra games. For drinks and snacks, match your quantities to the guest count and set up separate supplies for coffee, cold drinks and serving. Buy or bring prizes early, then test the bingo cage, balls, microphone and speaker before guests arrive.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 60
- Bingo table
- Prize table
- Coat rack
Tableware
- Reusable drinking glassesqty 70
- Coffee cupsqty 60
- Platesqty 70
- Cutlery setsqty 70
- Serving plattersqty 10
Equipment
- Bingo cage
- Bingo ballsqty 90
- Wireless microphone
- Speaker
- Extension cordsqty 3
- Power stripsqty 3
- Coolersqty 3
Game materials
- Bingo cardsqty 600
- Bingo markersqty 70
- Spare cardsqty 50
- Round cardsqty 12
- Pensqty 30
- Notepadsqty 10
Catering
- Coffee maker
- Kettlesqty 2
- Thermos flasksqty 4
- Drink dispensersqty 2
- Serving utensilsqty 10
- Groceries
- Coffee - 3 packs
- Tea bags - 100 pieces
- Decaf coffee - 1 pack
- Sugar - 2 packs
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 2 liter
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 3 bags
- Salted peanuts - 2 bags
- Spiced nuts - 2 bags
- Salty breadsticks - 3 bags
- Mini cheese straws - 3 packs
- Mini sandwiches - 60 pieces
- Cheese slices - 2 packs
- Ham slices - 2 packs
- Hummus - 3 tubs
- Cucumbers - 4 pieces
- Cherry tomatoes - 4 trays
- Grapes - 3 kilos
- Apples - 40 pieces
- Mini cookies - 5 packs
- Brownies - 40 pieces
- Chocolate - 40 bars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper napkins - 200 pieces
- Stirrers - 100 pieces
- Paper straws - 100 pieces
- Coffee filters - 100 pieces
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces
- Microfiber cloths - 10 pieces
- Hand soap - 3 bottles
Decorations
- Tableclothsqty 8
- Balloonsqty 50
- Bingo signsqty 6
- Prize table sign
- Number signsqty 60
Tips
- Prepare one bingo card and one marker per player, then add at least 10% spare cards and markers. Keep extra pens and notepads at the bingo table for damaged cards or players who need to record details.
- Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Add coolers or drink dispensers, reusable glasses and enough ice or chilling space before the event day.
- For coffee service, allow one coffee cup per expected drinker plus 10% extra. Have kettles or a coffee maker, thermos flasks, stirrers, serving utensils and a separate supply of plates, cutlery and serving platters ready.
- Buy prizes for every planned winning round, not just the final game, and keep them sorted before setup. A prize table, labels or round cards prevent volunteers from handing out the wrong item when several games run close together.
- Check the technical supplies at least one day ahead: test the bingo cage and balls, microphone and speaker, and pack extension cords and power strips. Bring a working backup set of cards, pens and markers so one missing item does not stop a round.
Frequently asked questions
- How many bingo cards do I need for a bingo night?
- Prepare one card per registered player for each round format you use. Add at least 10% spare cards, so a group of 50 needs 55 cards or more if cards are not reused.
- How many bingo markers should I buy?
- Provide one marker per player and keep at least 10% extra available. For 50 players, prepare 55 markers, plus a few pens for players who prefer marking on paper.
- How many drinks do I need for a bingo night?
- Budget two to three drinks per person during the first hour and one per person for every extra hour. For 40 guests at a three-hour event, that means roughly 160 to 200 drinks, adjusted for coffee, water and soft drinks.
- When should I buy bingo night prizes and snacks?
- Choose and buy prizes at least one week before the event so every planned round is covered. Buy perishable snacks one or two days before, then chill drinks and prepare serving supplies on the day.
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