What to Buy for a Bike Round

A bike round needs more than bikes and a marked route. You will need supplies for registration, route guidance, quick repairs, rider identification, drinks and a rest stop. Plan one starter pack and one bib number or wristband per participant, then add a small buffer for late registrations and damaged items. The list below also covers practical equipment for the start area, rest point and event team.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 50
Registration desk
Folding chairs for rest areaqty 4

Sports equipment

Bike pumpsqty 3
Spare inner tubesqty 8
Tire leversqty 6
Bike multi-toolsqty 4
Reflective vestsqty 8
Route arrowsqty 40
Conesqty 20
Bib numbersqty 50
Wristbandsqty 50
Clipboardsqty 3
Route mapsqty 50
Spare bike locksqty 4
First aid kitsqty 2
Emergency blanketsqty 6

Equipment

Walkie-talkiesqty 6
Mobile phonesqty 4
Charging power banksqty 4
Thermos flasksqty 4
Coolersqty 6
Extension cordsqty 3

Lighting

LED lampsqty 6
Flashlightsqty 6

Tableware

Reusable cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60
Pitcherqty 4

Kitchen

Coffee machinesqty 2
Cutting boardsqty 3
Kitchen knivesqty 3
Serving spoonsqty 6
Serving traysqty 6

Cleaning

Waste binsqty 6
Bucketsqty 3
Spongesqty 6
Cleaning clothsqty 12

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Still water - 48 bottles
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange juice - 8 packs
- Apple juice - 6 packs
- Isotonic sports drink - 30 bottles
- Ice cubes - 10 bags
- Multigrain bread - 8 loaves
- White rolls - 60 pieces
- Whole wheat rolls - 40 pieces
- Butter - 4 packs
- Young cheese - 3 kilos
- Hummus - 8 tubs
- Chicken breast topping - 2 kilos
- Jam - 3 jars
- Peanut butter - 3 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Apples - 50 pieces
- Bananas - 50 pieces
- Grapes - 5 kilos
- Muesli bars - 60 pieces
- Raisins - 3 bags
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted nuts - 4 bags
- Olives - 4 jars
- Herb cheese - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Napkins - 6 packs
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Dish soap - 3 bottles
- Dishwasher tablets - 1 pack
- Hand sanitizer - 4 bottles
- Trash bags - 3 rolls
- Freezer bags - 2 boxes

Tips

Prepare one starter pack, bib number and wristband for every registered rider, plus 5–10% extra for late arrivals or replacements. Keep route maps available for anyone who cannot use the digital route.
Allow roughly 2–3 drinks per rider for the first hour, then refill coolers at the rest stop. Reusable cups, pitchers and thermos flasks make serving coffee, tea and cold drinks easier.
Pack a repair kit for the group rather than relying on individual riders: include pumps, spare inner tubes, tire levers and multi-tools. Check the most common wheel sizes before shopping and bring at least two spare tubes for a small group.
Use route arrows and cones at every confusing turn, especially near the start, finish and rest area. Keep spare arrows and a roll of fixing material with the person checking the route during the ride.
Charge phones, walkie-talkies and power banks the evening before, and bring LED lamps and flashlights if setup or the finish may run into low light. Add reflective vests for route marshals so riders can spot them quickly.

Frequently asked questions

How many starter packs do I need for a bike round?: Prepare one starter pack per registered participant, then add 5–10% extra. For 40 riders, that means 42–44 packs, along with the same number of bib numbers or wristbands.
How much water and drink should I buy for a bike round?: Budget about 2–3 drinks per rider for the first hour, depending on weather and distance. For 40 riders, start with roughly 80–120 servings and plan a refill at the rest stop for longer rides.
How many spare bike tubes should I bring?: For a small group, bring at least two spare inner tubes and one pump, plus tire levers and a multi-tool. For more than 20 riders, increase the tubes to about one spare for every 10 participants.
When should I buy supplies for a bike round?: Buy non-perishable route and repair supplies at least 3–7 days before the event. Shop for drinks, coffee, food and ice 1–2 days beforehand, and check batteries, charging and lighting the evening before.

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