What to Buy for a Beer Walk

A beer walk needs more than a selection of beers. You also need water, non-alcoholic options, snacks, tasting glasses, cooling equipment and clear route materials. Plan supplies by participant and by stop so you do not run short halfway through the route. Buy chilled drinks as close to the event as possible, and prepare maps, wristbands and name stickers before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 12
High tablesqty 6

Tableware

Reusable tasting glassesqty 80
Water glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving bowlsqty 12
Serving boardsqty 8

Equipment

Coolersqty 8
Ice packsqty 24
Thermos flasksqty 4

Kitchen

Bottle openersqty 8
Scissorsqty 4
Cutting boardsqty 4
Chef and serving knivesqty 8
Measuring cupsqty 4

Decorations

Directional signsqty 12
Tableclothsqty 6
Chalkboardsqty 6
Markersqty 12

Lighting

LED lampsqty 8
Extension cordsqty 4

Cleaning

Waste binsqty 8
Dustpans and brushesqty 3
Spongesqty 12

Catering

Route mapsqty 70
Wristbandsqty 80
Name stickersqty 80
Napkin holdersqty 6
Groceries
- Pilsener - 120 bottles
- Weizenbier - 60 bottles
- IPA - 60 bottles
- Tripel - 60 bottles
- Blonde beer - 60 bottles
- Alcohol-free beer - 48 bottles
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Tonic water - 6 liter
- Spa Blauw - 60 liters
- Sparkling water - 24 liters
- Lemons - 20 pieces
- Limes - 20 pieces
- Ice cubes - 20 kilograms
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Snack mix - 8 bags
- Peanuts - 6 bags
- Pretzels - 8 bags
- Cheese Cubes - 6 kilograms
- Dry sausage - 4 kilograms
- Grapes - 5 kilograms
- Cucumber - 8 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 4 kilograms
- Hummus - 3 kilograms
- Baguettes - 12 pieces
- Herb butter - 2 kilograms
- Mustard - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Gluten-free crackers - 4 packs
- Vegan cheese - 1 kilogram
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 4 liters
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Disinfectant gel - 6 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces

Tips

Plan two to three tasting pours per person for each stop, then add at least 10% extra beer for breakage, spills and late registrations. Keep non-alcoholic beer and water available at every stop.
Allow one reusable tasting glass per participant, plus 10% spare glasses. Bring water glasses as well; a beer walk should not rely on tasting glasses for hydration.
Pack one cooler for each route section or venue cluster, with ice packs added before departure. Chill the beer for several hours, but keep non-alcoholic options clearly separated and easy to find.
Prepare one route map and one wristband per participant, plus 10% extra. Directional signs, markers and name stickers are easy to overlook and are most useful when prepared before the first guests arrive.
Portion snacks before the walk and provide serving bowls, boards, plates, napkins and cutlery at the starting point and tasting stops. Pack bottle openers, cutting boards, knives and waste bins in a separate equipment box so they do not get left behind.

Frequently asked questions

How much beer do I need for a beer walk?: Estimate two to three tasting pours per person per stop, depending on the pour size and number of venues. Add at least 10% extra to cover spills, breakage and last-minute participants.
How many tasting glasses do I need for a beer walk?: Buy or bring one reusable tasting glass per participant, plus 10% spare glasses. For 30 participants, that means at least 33 tasting glasses, along with separate water glasses.
How much water should I buy for a beer walk?: Provide at least 500 ml of water per participant for the route, and more for warm weather or a long walk. Keep water available at the starting point and at every tasting stop.
When should I buy and chill the beer for a beer walk?: Buy the beer as close to the event as practical, then chill it for several hours before the start. Load the coolers with ice packs immediately before leaving so drinks stay cold during transport.

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