Beer Brewing Workshop Checklist

A beer brewing workshop needs more than a recipe and a brew kettle. You must confirm the venue, reserve and test the brewing equipment, manage registrations, and prepare clear safety instructions before participants arrive. The final days are also when details get missed: chilled tasting beer, dietary requirements, measured ingredients, and enough glasses for each workstation. Use this checklist to work through the preparation in order, from confirming the date to welcoming the group.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
Reserve brewing equipment
Send invitations
Process registrations
Collect dietary requirements
Finalize the participant list
Create the program and safety rules
Check the brewing recipe
Check the shopping list
Do the shopping
2 people
Pick up beer for tasting
Store beer chilled
Pick up venue keys
Set up equipment and materials
2 people
Set up tables and chairs
2 people
Set up workstations
2 people
Check the brew kettle and burner
2 people
Weigh ingredients
2 people
Prepare snacks
2 people
Chill drinks
Set out tasting glasses
Set up registration desk
Post safety information

Event

Receive participants
2 people
Give safety instructions
Explain the brewing process
Heat brewing water
2 people
Mash and lauter the malt
3 people
Measure temperature and acidity
2 people
Heat rinse water
Filter and rinse wort
3 people
Bring wort to a boil
2 people
Add hop additions
2 people
Serve the tasting
2 people
Serve snacks
2 people
Refill drinks
Cool wort
2 people
Check the yeast and wort
2 people
Add yeast and ferment
2 people
Explain the brewing result
Serve sandwiches and salads
2 people
Moderate the Q&A
Serve the final tasting
2 people
See participants off
2 people

Aftercare

Store leftovers safely
2 people
Empty the brew kettle
2 people
Clean equipment
3 people
Wash dishes
2 people
Collect waste
2 people
Clean the venue
3 people
Put furniture back
2 people
Return equipment
2 people
Process leftover groceries

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 30
Tableclothqty 6
Registration desk

Equipment

Brew kettle
Gas burner
Gas cylinder
Mash tun
Filter tun
Carrot cooler
Fermentation vat
Water seal
Digital scaleqty 2
Digital thermometersqty 3
pH meter
Hydrometer
Graduated cylindersqty 2
Measuring cupsqty 4
Stirring spoonsqty 4
Brewing hosesqty 3
Funnelsqty 3
Sieveqty 2
Immersion thermos
Coolersqty 3
Extension cordsqty 3

Tableware

Sample glassesqty 120
Drinking glassesqty 40
Platesqty 40
Cutlery setsqty 40
Coffee cupsqty 30

Kitchen

Cutting boardsqty 3
Chef's knivesqty 3
Mixing bowlsqty 4
Serving spoonsqty 4
Serving plattersqty 8

Cleaning

Dishpanqty 2
Spongesqty 6
Microfiber clothsqty 10
Hand brush and dustpanqty 2

Catering

Groceries

Tips

Confirm the participant list and dietary requirements before shopping. This gives you a fixed headcount for snacks, drinks, tasting glasses, plates and cutlery instead of estimating at the last minute.
Reserve the brew kettle, burner, gas cylinder, mash tun, filter tun and cooling equipment early. Check that hoses, thermometers, scales and measuring tools are available and compatible before the workshop day.
Write the programme and safety rules before setup, including burner use, hot wort, lifting equipment and where participants should stand. Post the rules at the registration desk and repeat them before brewing starts.
Prepare ingredients in measured batches rather than weighing everything while participants wait. Check the recipe, shopping list and water requirements at least one day before the workshop.
Chill the beer for tasting and prepare snacks before participants arrive. Set out sample glasses separately from drinking glasses, and leave time to collect the venue keys and check the burner and brew kettle.

Frequently asked questions

How far in advance should I plan a beer brewing workshop?: Confirm the date, location and equipment at least 3 to 4 weeks ahead. Send invitations early enough to close registrations and finalize the participant list several days before the workshop.
What equipment do I need for a beer brewing workshop?: Plan for a brew kettle, gas burner and gas cylinder, mash tun, filter tun, cooling equipment and fermentation vessel. You also need measuring and testing tools such as a digital scale, thermometers, pH meter and hydrometer.
How much beer should I buy for the tasting?: Allow 2 to 3 tasting samples per participant and keep the beer chilled until serving. Buy the tasting beer after the final participant count is known, ideally 1 to 2 days before the workshop.
When should I set up a beer brewing workshop venue?: Start setup at least 2 hours before participants arrive. Use that time to arrange tables and workstations, test the burner, position the equipment, post safety information and prepare registration and refreshments.

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