Beer Brewing Workshop Checklist

A beer brewing workshop needs more than a recipe and a few brewing pots. You need to coordinate registrations, dietary requirements, ingredients, equipment, workstations and safety before participants arrive. This checklist follows the useful order: confirm the venue, prepare the brew, set up the room, then guide the group through milling and brewing. It also helps you avoid late jobs such as chilling drinks, disinfecting surfaces and checking access to power and ventilation.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
Reserve the brewing area
Send invitations
Process registrations
Collect dietary requirements
Confirm participant list
Choose the beer recipe
2 people
Order ingredients
Check brewing equipment
2 people
Prepare safety instructions
Set up workstations
2 people
Do the shopping
2 people
Weigh ingredients
2 people
Chill drinks
Ventilate room
Set up tables
2 people
Set up chairs
2 people
Set up brewing equipment
3 people
Disinfect workstations
2 people
Set out tasting glasses and snacks
2 people

Event

Welcome guests
2 people
Serve coffee and tea
Give the safety briefing
Explain the brewing process
Demonstrate milling
Pour in the malt
4 people
Guide the mashing
2 people
Serve snacks
2 people
Refill drinks
Filter and rinse wort
3 people
Supervise the cooking process
2 people
Present the beer tasting
2 people
Set up the buffet
3 people
Serve the buffet
2 people
Add hop additions
2 people
Cool wort
3 people
Add yeast
2 people
Explain fermentation
Label the brewing vats
2 people
Take group photo

Aftercare

Collect tableware
2 people
Clean brewing equipment
3 people
Separate waste
2 people
Clear tables and chairs
3 people
Clean the room
2 people
Return brewing equipment
2 people
Send fermentation instructions
Store leftovers

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 4
Dining tablesqty 3
Chairsqty 16
Buffet table

Tableware

Beer glassesqty 24
Water glassesqty 16
Platesqty 20
Cutlery setsqty 20
Coffee cupsqty 16

Kitchen

Brewing potsqty 2
Mash tunsqty 2
Malt mill
Brewing spoonsqty 4
Measuring jugsqty 4
Funnelsqty 3
Filter bagsqty 4
Silicone tubingqty 4
Stirrersqty 4
Measuring spoonsqty 4
Handlesqty 6
Cutting boardsqty 3
Chef's knivesqty 3
Coolersqty 3
Water jugsqty 3

Equipment

Induction platesqty 2
Wort coolersqty 2
Fermentation vatsqty 2
Water locksqty 2
Hydrometersqty 2
Thermometersqty 3
Digital scalesqty 2
Extension cordsqty 3
Power stripsqty 3

Decorations

Name badgesqty 16
Brewing recipe cardsqty 16

Cleaning

Dishpanqty 2
Dish brushesqty 3
Cleaning clothsqty 12
Bucketsqty 3
Rubber glovesqty 6

Catering

Groceries

Tips

Confirm the brewing area and power supply at least one week ahead. Count induction plates, extension cords and power strips before setting up, and keep cables away from wet work areas.
Choose the beer recipe before ordering ingredients, then weigh the malt and other measured ingredients before guests arrive. This prevents the demonstration from stopping while the group waits for basic preparation.
Set up one workstation per small group, with a brewing pot, mash tun, thermometer, measuring jug and brewing spoon within reach. Leave clear paths between tables so people can move safely around hot equipment.
Ventilate the room before milling and brewing, and give the safety briefing before any equipment is switched on. Explain hot liquids, steam, electrical connections and the location of safe walkways in no more than 10 minutes.
Chill drinks and arrange tasting glasses, water glasses and snacks before welcoming participants. Keep coffee and tea separate from the brewing area so refreshments do not crowd the workstations.

Frequently asked questions

How far in advance should I plan a beer brewing workshop?: Confirm the date, brewing area and equipment at least 2–3 weeks before the workshop. Send invitations early enough to collect registrations and dietary requirements, then confirm the final participant list 3–5 days before the event.
How much equipment do I need for a beer brewing workshop?: Plan one complete workstation for each small group, including a brewing pot, mash tun, thermometer, measuring jug and spoon. Check all shared equipment, such as the malt mill, wort cooler, hydrometers and fermentation vats, at least 7 days before the workshop.
When should I order ingredients for a beer brewing workshop?: Choose the recipe and order the ingredients at least 7 days before the event. Weigh and organise the ingredients on the day before, so the workshop can begin with the safety briefing and brewing-process explanation rather than last-minute measuring.
How long does a beer brewing workshop take?: Allow at least 3–4 hours for setup, the safety briefing, milling, mashing, brewing and cleanup. Set up workstations and disinfect surfaces 60–90 minutes before guests arrive, then reserve time after the session to secure the wort and equipment.

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