What to buy for a BBQ masterclass

A BBQ masterclass needs more than meat and charcoal. You will need ingredients for several workstations, enough servingware for the group, reliable cooking tools and a safe way to keep food chilled. Use the confirmed participant list and dietary requirements to set quantities before shopping. Buy fresh meat close to the event, keep it refrigerated, and leave enough time to prepare vegetables, marinades, rubs and desserts before the first lesson starts.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Foldable tablesqty 6
Folding chairsqty 30
Buffet tablesqty 2
Tableclothsqty 8
Work tablesqty 6

Tableware

Reusable platesqty 36
Reusable bowlsqty 30
Reusable glassesqty 40
Coffee cupsqty 30
Knivesqty 36
Forksqty 36
Spoonsqty 36
Serving spoonsqty 12
Cutting boardsqty 8

Equipment

Charcoal barbecuesqty 4
Gas barbecue
Gas cylindersqty 2
Core thermometersqty 4
BBQ tongsqty 8
BBQ spatulasqty 6
BBQ brushesqty 6
BBQ glovesqty 6
Fire startersqty 4
Coolersqty 4
Extension cordsqty 3
Power stripsqty 3

Kitchen

Large mixing bowlsqty 8
Measuring cupsqty 4
Kitchen knivesqty 8
Serving traysqty 6
Aluminum traysqty 12
Kitchen scalesqty 2
Kitchen timersqty 4

Catering

Water dispensersqty 2
Thermos flasksqty 4
Ice packsqty 20
Groceries
- Beef burgers - 30 pieces
- Chicken thigh fillet - 3 kilograms
- Pork shoulder - 3 kilograms
- Beef ribeye - 2.5 kilograms
- Shrimp - 1.5 kilograms
- Halloumi - 1.5 kilograms
- Vegetarian burgers - 8 pieces
- Hamburger buns - 36 pieces
- Pita breads - 30 pieces
- Baguettes - 6 pieces
- Herb butter - 6 tubs
- Potatoes - 5 kilograms
- Corn cobs - 30 pieces
- Zucchini - 8 pieces
- Bell peppers - 12 pieces
- Red onions - 8 pieces
- Mushrooms - 2 kilogram
- Eggplants - 5 pieces
- Cherry tomatoes - 2 kilograms
- Cucumbers - 6 pieces
- Arugula - 500 grams
- Mixed salad - 1.5 kilograms
- Avocados - 10 pieces
- Lemons - 12 pieces
- Limes - 12 pieces
- Garlic - 6 bulbs
- Fresh parsley - 4 bunches
- Fresh coriander - 4 bunches
- Fresh rosemary - 4 bunches
- Olive oil - 3 bottles
- Sunflower oil - 2 bottles
- Red wine vinegar - 1 bottle
- Soy sauce - 2 bottles
- Honey - 2 jars
- Smoked paprika powder - 2 jars
- Cumin powder - 2 jars
- Chili powder - 2 jars
- Garlic powder - 2 jars
- Sea salt - 2 packs
- Black pepper - 2 jars
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Barbecue sauce - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Chili sauce - 2 bottles
- Yogurt dressing - 2 bottles
- Feta - 1 kilogram
- Shredded cheese - 1 kilogram
- Sour cream - 1 kilogram
- Butter - 1 kilogram
- Crème fraîche - 1 kilogram
- Fresh fruit - 4 kilograms
- Whipped cream - 6 cans
- Vanilla ice cream - 4 liters
- Chocolate sauce - 2 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Bitter lemon - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Beer - 48 bottles
- Non-alcoholic beer - 24 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 kilogram
- Ice cubes - 10 kilograms
- Charcoal - 30 kilograms
- Firelighters - 4 boxes
- Aluminum foil - 4 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Napkins - 200 pieces
- Trash bags - 3 rolls
- Glass waste bags - 1 roll
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Sponges - 12 pieces
- Hand soap - 4 bottles
- Toilet paper - 24 rolls
- Towel rolls - 6 rolls

Decorations

Name badgesqty 30
Napkin holdersqty 6
Menusqty 6

Lighting

String lightsqty 4
LED lanternsqty 6

Cleaning

Waste binsqty 6
Dishpanqty 3
Cleaning clothsqty 12

Safety

Fire extinguishersqty 2
Buckets of fire waterqty 3
First aid kit

Tips

Plan ingredients by participant and recipe, then add 10% extra for tasting, trimming and failed first attempts. Confirm dietary requirements before buying meat, sauces or shared ingredients.
Allow two plates, one bowl, one glass, one knife and one fork per participant, plus at least 10% spare tableware. Shared serving spoons and cutting boards are easy to underestimate.
For a hands-on class, provide one large mixing bowl, measuring cups and a cutting board at each workstation where recipes require them. Check the stock before you go shopping.
Keep meat refrigerated until it is needed and fill the coolers before participants arrive. Do not leave raw meat sitting at a workstation while the BBQs are being set up.
Buy fire starters and check the BBQ gloves, tongs, spatulas, brushes and core thermometers before the event. Test gas BBQs, gas cylinders, extension cords and power strips at least one day in advance.

Frequently asked questions

How much food do I need for a BBQ masterclass?: Calculate the menu from the confirmed participant count and add about 10% extra for trimming, tasting and mistakes. Split the quantity across the recipes rather than buying one large mixed batch.
When should I buy meat for a BBQ masterclass?: Buy fresh meat as close to the event as practical, preferably on the same day or the day before. Store it refrigerated immediately and move it into filled coolers only when transport or setup requires it.
How many plates and glasses do I need for a BBQ class?: Allow one complete place setting per participant and add at least 10% spare: two plates, one bowl, one glass, one knife and one fork per person is a practical baseline. Include extra coffee cups if coffee is part of the programme.
What BBQ equipment should I check before the class?: Test every BBQ at least one day beforehand and check the gas cylinders, fire starters, gloves, tongs, spatulas, brushes and core thermometers. During setup, allow enough time for safe placement and a fire-safety check before ingredients are set out.

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