Battery Collection Campaign Checklist

A battery collection campaign needs more than collection bins and a volunteer team. Before inviting people, confirm the collection conditions, register the collector, arrange the venue, and plan where batteries will be stored safely. During setup, separate battery types, position signs and bins clearly, and brief volunteers on protective equipment and handling. This checklist puts the work in a practical order, including the details that are often left until the last day.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Check the collection conditions
2 people
Register the collector
Recruit volunteers
2 people
Distribute the invitation
2 people
Process registrations
Collect dietary requirements
Create volunteer schedule
Print battery guidelines
Prepare route signs
2 people
Check the collection bins
2 people
Determine storage location
2 people
Do the shopping
2 people
Pack batteries separately
2 people
Prepare materials
2 people
Check the weather forecast

Event

Open venue
2 people
Set up tents
4 people
Set up tables
3 people
Place collection bins
3 people
Set out signs and directions
2 people
Connect lighting
2 people
Set up registration desk
2 people
Brief volunteers
2 people
Chill drinks
2 people
Welcome visitors
3 people
Collect batteries
4 people
Sort batteries
3 people
Weigh batteries
2 people
Serve drinks
2 people
Refill drinks
Cover storage bins
2 people
Help the last visitors
3 people
Count batteries
2 people
Record donation details
Securely close collection bins
3 people

Aftercare

Clear tables and chairs
3 people
Take down tents
4 people
Collect waste
2 people
Wash dishes
2 people
Clean the venue
3 people
Store materials dry
2 people
Lock up the venue
2 people
Return batteries
2 people
Return rental items
2 people
Publish results
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 12
Registration desk

Equipment

Battery scaleqty 2
Power stripsqty 4
Extension cordsqty 4
Coffee machinesqty 2
Coolersqty 2

Safety

Collection binsqty 8
Metal safety binsqty 4
Work glovesqty 10
Safety gogglesqty 10
Fire extinguishersqty 2
Absorbent granulesqty 2

Communication

Information boardsqty 6
Directional signsqty 8
Whiteboardsqty 2
Markersqty 12
Clipboardsqty 6

Lighting

LED construction lightsqty 4
LED string lightsqty 4
Flashlightsqty 4

Tableware

Reusable cupsqty 80
Coffee potsqty 3
Serving plattersqty 4

Cleaning

Waste binsqty 4
Vacuum cleaner
Broom setsqty 2

Catering

Groceries

Tips

Confirm the collection conditions before you announce the campaign. Check which battery types are accepted, how they must be packed, and who is responsible for final collection or transfer.
Set the volunteer schedule before registrations close. Plan coverage for the registration desk, sorting area, directions, breaks, and closing tasks so no station is left unattended.
Choose the storage location before collection day and keep it separate from public areas. Pack batteries separately as required, use suitable safety bins, and leave clear access for removal.
Set up the collection route before opening the venue. Place directional signs at every turn, position information boards near the registration desk, and make sure the bins are visible from the entrance.
Do the safety check before volunteers arrive. Inspect collection bins, gloves, goggles, fire extinguishers, absorbent granules, lighting, extension cords, and power strips rather than discovering a missing item during collection.

Frequently asked questions

How far in advance should I organise a battery collection campaign?: Start at least 4 to 6 weeks before the collection date. Use the first 1 to 2 weeks to confirm conditions, register the collector, reserve the venue, and recruit volunteers; send invitations only after those basics are fixed.
How many volunteers do I need for a battery collection campaign?: Plan at least 1 volunteer for registration, 2 for receiving and sorting, 1 for directions or queue control, and 1 coordinator. For a busy campaign, add one volunteer for every additional collection station or shift.
When should I prepare the battery collection bins and safety equipment?: Check the bins and safety equipment 3 to 7 days before the event, then inspect them again during setup. Place the bins, gloves, goggles, fire extinguishers, and absorbent granules before volunteers are briefed.
Where should collected batteries be stored after the campaign?: Choose the storage location before the campaign and keep it dry, secure, clearly marked, and away from public access. Move the packed batteries there on the same day, and arrange final collection or transfer within the agreed deadline.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.