What to buy for a barbecue bike ride

Use this shopping list to prepare a barbecue bike ride with food at the finish, drinks along the route and basic support for cyclists. Plan food for the full number of registered riders, including vegetarian or other dietary requirements collected in advance. Keep cold drinks and meat chilled until cooking, and pack route support separately from the barbecue supplies. The items below cover serving, cooking, seating, cycling support and wayfinding.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 36
Tableclothsqty 6
Bicycle racksqty 4

Tableware

Reusable platesqty 40
Reusable bowlsqty 40
Reusable cupsqty 50
Reusable cutleryqty 50
Coffee cupsqty 30

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Serving plattersqty 8
Serving tongsqty 6
Serving spoonsqty 6

Equipment

Barbecuesqty 2
Gas cylindersqty 2
Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 3
Power stripsqty 3
Clipboardsqty 3
Markersqty 6

Sports equipment

Bike pumpsqty 3
Bike repair kitsqty 3
Spare inner tubesqty 8
Reflective vestsqty 6
Route signsqty 12
Traffic conesqty 12
Route mapsqty 40
Bike locksqty 20

Decorations

Name labelsqty 40

Lighting

LED lampsqty 6
String lightsqty 4

Cleaning

Waste binsqty 6
Washing-up bowlsqty 3
Reusable cleaning clothsqty 12
Hand broomsqty 2
First aid kitsqty 2

Catering

Ice cube traysqty 4
Drink dispensersqty 2
Herb rack
Groceries
- Hamburgers - 36 pieces
- Chicken skewers - 36 pieces
- Grilled sausages - 30 pieces
- Vegetarian burgers - 12 pieces
- Vegan vegetable skewers - 12 pieces
- Hamburger buns - 40 pieces
- Hot dog buns - 36 pieces
- Baguettes - 8 pieces
- Herb butter - 4 tubs
- Iceberg lettuce - 4 heads
- Tomatoes - 3 kilograms
- Cucumbers - 4 pieces
- Peppers - 3 kilograms
- Red onions - 1 kilogram
- Mushrooms - 2 kilogram
- Zucchini - 4 pieces
- Corn cobs - 30 pieces
- Potato salad - 3 kilogram
- Pasta salad - 3 kilograms
- Raw vegetable salad - 2 kilograms
- Shredded cheese - 1 kilogram
- Cheddar slices - 40 slices
- Pickles - 2 jars
- Crispy fried onions - 2 bags
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Barbecue sauce - 3 bottles
- Garlic sauce - 2 bottles
- Olive oil - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Peanuts - 2 bags
- Apples - 30 pieces
- Bananas - 30 pieces
- Grapes - 3 kilograms
- Muesli bars - 40 pieces
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 12 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- Rosé - 6 bottles
- White wine - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 kilogram
- Lemons - 10 pieces
- Ice cubes - 10 kilograms
- Paper napkins - 100 pieces
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- Hand soap - 3 bottles
- Wet wipes - 4 packs

Tips

Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Bring extra water for warm weather and keep it in coolers at the rest areas.
Buy meat and meat substitutes according to the final registration count, plus about 10% extra for late additions or larger appetites. Keep vegetarian portions separate from raw meat and use separate serving utensils.
Pack one reusable plate, bowl, cup and cutlery set per guest, plus at least 10% spare. Add coffee cups separately if coffee will be served after the ride.
Prepare one bike repair kit, one pump and spare inner tubes before departure, rather than relying on riders to bring their own. Check that the inner tubes match the most common tyre sizes in the group.
Bring route maps and signs in a waterproof folder, and pack reflective vests, traffic cones and bike locks with the route team. Put the signs out only after the route and weather check are complete.

Frequently asked questions

How much food do I need for a barbecue bike ride?: Use the confirmed registration count and buy about 10% extra food. As a starting point, plan 200–250 g of meat or meat substitutes per adult, then add vegetables, bread and side dishes to suit the menu.
How many drinks should I buy for a barbecue bike ride?: Plan two to three drinks per person for the first hour and one more per person for every following hour. Include extra water for hot weather and keep chilled drinks in coolers until serving.
What bike repair supplies should I bring?: Bring at least one bike pump, one repair kit and two spare inner tubes for a small group. For larger groups, add one repair kit and two spare tubes for every 10–15 riders.
When should I buy and prepare the barbecue food?: Buy chilled meat, meat substitutes and drinks no earlier than one day before the ride. Wash and cut vegetables and portion the food on the day itself, then keep everything refrigerated until transport.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.