What to buy for a baking workshop

A baking workshop needs more than flour, butter and recipes. Plan the ingredients by participant and recipe, then check that every workstation has the tools, trays and cooling space it needs. Chill butter and eggs at the right time, keep drinks cold, and mark allergens before shopping. Use this list to prepare the room, kitchen equipment and serving table without discovering missing essentials on the workshop day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 5
Chairsqty 24
Presentation table
Waste binsqty 3

Tableware

Pastry platesqty 24
Coffee cupsqty 24
Water glassesqty 24
Teaspoonsqty 24
Pastry forksqty 24

Kitchen

Mixing bowlsqty 12
Measuring cupsqty 8
Measuring spoonsqty 8
Dough scrapersqty 12
Wooden spatulasqty 12
Whiskqty 8
Rolling pinsqty 12
Chef's knifeqty 4
Cutting boardsqty 6
Oven mittsqty 6
Kitchen scalesqty 6
Baking traysqty 12
Baking pansqty 8
Cooling racksqty 8
Piping bagsqty 24
Decorating spatulasqty 8

Equipment

Ovensqty 3
Hand mixersqty 6
Kettlesqty 2
Coolersqty 3
Extension cordsqty 4
Power stripsqty 4

Decorations

Tableclothsqty 6
Name badgesqty 24
Recipe card holdersqty 6

Cleaning

Washing-up tubsqty 3
Dish brushesqty 4
Cleaning clothsqty 12
Hand soap dispensersqty 3
Paper towel holdersqty 3

Catering

Groceries
- Wheat flour - 5 kg
- Self-rising flour - 2 kg
- Granulated sugar - 2 kg
- Brown sugar - 1 kg
- Powdered sugar - 1 kg
- Unsalted butter - 2 kg
- Eggs - 60 pieces
- Whole milk - 4 liter
- Whipped cream - 2 liters
- Vanilla extract - 2 bottles
- Vanilla sugar - 10 sachets
- Baking powder - 5 bags
- Baking soda - 1 package
- Dry yeast - 3 packets
- Salt - 1 pack
- Cinnamon - 1 jar
- Spice mix for cookies and speculaas - 1 jar
- Cocoa powder - 500 gram
- Dark chocolate - 1 kg
- Milk chocolate - 500 grams
- Raisins - 500 grams
- Almond flour - 500 gram
- Grated coconut - 250 gram
- Walnuts - 500 gram
- Hazelnuts - 500 grams
- Strawberry jam - 2 jars
- Apricot jam - 1 jar
- Colorants - 1 set
- Mini chocolate chips - 500 gram
- Pink and white sprinkles - 4 cans
- Edible decorative pearls - 2 jars
- Paper cupcake cases - 100 pieces
- Baking paper - 3 rolls
- Coffee - 2 packs
- Tea - 2 boxes
- Herbal tea - 1 box
- Milk - 4 liters
- Sugar sticks - 100 pieces
- Spa Blauw - 24 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Paper napkins - 3 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Reusable storage containers - 24 pieces
- Disposable gloves - 2 boxes
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 2 packs
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 2 packs

Tips

Buy ingredients for the confirmed participant list, then add about 10% extra for spills, weighing errors and practice batches. Keep dietary substitutes separate and label them clearly.
Check every recipe against the shopping list at least 3 days before the workshop. Mark allergens on the printed recipes and buy suitable alternatives before the final shop.
Set out one complete tool set per workstation where possible: mixing bowls, scales, measuring tools, scrapers, spatulas and rolling pins. Test the ovens, mixers and kettles at least 1 day beforehand.
Plan at least 1 baking tray or pan per active oven cycle, plus cooling racks for each batch waiting to be decorated. Write the oven schedule before participants arrive so recipes do not compete for space.
Allow 2 to 3 drinks per person for the first hour, then keep chilled water, coffee and tea available. Bring extra cups, teaspoons and waste-bin capacity so serving and cleanup do not interrupt the workshop.

Frequently asked questions

What ingredients do I need for a baking workshop?: Start with the exact ingredient list for each recipe and multiply it by the number of participants or groups. Add roughly 10% extra for mistakes, spills and shared practice, and confirm dietary requirements at least 1 week before shopping.
How many baking tools do I need per participant?: Plan one scale and one measuring set per workstation, not necessarily per person. For a group of 12, four workstations usually need four sets of shared tools, with extra bowls, scrapers and spatulas available for swaps and washing.
How much tableware and drinks should I buy?: Provide at least 1 pastry plate, fork and water glass per participant, plus 10% spare. For drinks, allow 2 to 3 servings per person during the first hour and buy or chill them no later than the day before.
When should I prepare the baking workshop shopping list?: Draft it as soon as the recipes and participant numbers are fixed, then check it again 3 days before the workshop. Complete the main shop 1 to 2 days ahead, while buying highly perishable items as close to the event as practical.

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