What you need for a B2B sports tournament

A B2B sports tournament needs more than match balls and team shirts. You will also need clear scorekeeping, water for players, a registration point, weather cover and a way to handle minor injuries. Use the confirmed team count to set quantities, then add spares for equipment that can fail or go missing. This list covers the practical items to buy, hire or bring before match day, including catering supplies and equipment for changing conditions.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 100
Buffet tablesqty 4
Registration desk
Party tentsqty 3

Sports equipment

Match ballsqty 12
Spare ballsqty 4
Conesqty 60
Vestsqty 100
Portable goalsqty 4
Goal netsqty 4
Whistlesqty 8
Stopwatchesqty 6
Ball pumpsqty 3
Pump needlesqty 12
Measuring tapesqty 3
Scoreboardsqty 6
Team shirtsqty 100
Sports bagsqty 10
Water cratesqty 8
Coolersqty 6
First aid bagsqty 2
Ice packsqty 12
Rain coversqty 3

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 100
Serving spoonsqty 8
Small bowlsqty 12

Kitchen

Thermos flasksqty 6
Water jugsqty 8
Cutting boardsqty 4
Chef's knivesqty 4
Serving traysqty 8
Pliersqty 8
Ice packsqty 24

Equipment

Portable speaker
Microphone
Extension cordsqty 4
Power stripsqty 4
Charging stationsqty 2
Power banksqty 4

Lighting

LED lightsqty 8
Light Stripsqty 4

Decorations

Team flagsqty 10
Start and finish ribbonqty 2
Tableclothsqty 12
Prize table sign
Wayfinding signsqty 12
Name badge holdersqty 110
Name badgesqty 110
Backdrop cloth
Medal ribbonsqty 30
Trophiesqty 3
Medalsqty 30

Cleaning

Bucketsqty 4
Broom setsqty 3
Mopsqty 3
Cleaning glovesqty 8

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 30 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Beer - 120 bottles
- Alcohol-free beer - 36 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Prosecco - 4 bottles
- Coffee - 2 kilos
- Tea bags - 200 pieces
- Coffee milk - 6 packs
- Milk - 8 liters
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Lemon tea - 1 box
- Butter - 2 kilos
- White rolls - 120 pieces
- Brown rolls - 80 pieces
- Mini croissants - 100 pieces
- Young cheese - 4 kilos
- Back ham - 3 kilos
- Smoked chicken breast - 2 kilo
- Hummus - 2 kilos
- Cream cheese - 2 kilo
- Egg salad - 2 kilo
- Arugula - 1 kilo
- Lettuce - 8 heads
- Tomatoes - 5 kilos
- Cucumbers - 3 kilos
- Bell peppers - 2 kilos
- Red onion - 1 kilo
- Olives - 2 kilos
- Pickles - 2 jars
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Pesto sauce - 1 liter
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Salted nuts - 5 kilos
- Muesli bars - 120 pieces
- Energy gels - 80 pieces
- Bananas - 100 pieces
- Apples - 80 pieces
- Grapes - 8 kilos
- Oranges - 60 pieces
- Yogurt - 80 cups
- Gluten-free sandwiches - 12 pieces
- Vegan sandwiches - 12 pieces
- Vegan toppings - 1 kilo
- Gluten-free cookies - 2 packs
- Chocolate cookies - 6 packs
- Brownies - 100 pieces
- Mini muffins - 100 pieces
- Ice cubes - 20 kilo
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 100 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces

Tips

Plan at least one match ball per active pitch, plus one spare ball for every two pitches. Check ball pressure and bring a pump with spare needles before the first teams arrive.
Allow roughly 0.75 to 1 litre of water per player for a half-day tournament, and keep extra crates available for referees, volunteers and warm weather. Coolers help keep drinking water accessible throughout the day.
Set up the registration desk at least 60 minutes before the first match. Put name labels, team information, the match schedule and spare pens there so late arrivals do not hold up the opening game.
Bring one first aid bag per playing area or keep a clearly marked central bag within a short walk of every pitch. Pack ice packs and check supplies at least 24 hours before the tournament.
Prepare weather cover before the forecast becomes a problem: party tents or rain covers should be ready on site at least 2 hours before kick-off. Protect catering, registration materials and spare equipment from rain.

Frequently asked questions

How many sports balls do I need for a B2B tournament?: Start with one match ball per active pitch and add one spare ball for every two pitches. For four pitches, that means at least four match balls and two spares, with a pump and spare needles ready.
How much water should I buy for a company sports tournament?: Budget 0.75 to 1 litre per player for a half-day event, then add approximately 10% for referees, volunteers and unexpected demand. Keep the water in crates and coolers near the playing areas.
When should I prepare the registration desk?: Set it up at least 60 minutes before the first match. Have name labels, team details, the published schedule and spare stationery ready so registration does not delay the tournament.
How much first aid equipment is needed for a sports tournament?: Keep at least one stocked first aid bag and several ice packs on site; use one bag per playing area when pitches are spread out. Check the contents no later than 24 hours before the event and replace anything used or expired.

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