What you need for an art market

An art market needs more than tables and display space. You will need equipment for exhibitors, a reliable way to take payments, clear signs, refreshments and practical visitor facilities. Plan quantities around the number of exhibitors, visitors and volunteers, then check power, weather protection and storage before shopping. This list also covers the easy-to-miss items, such as change, extension cords, name badges and batteries, which are often needed on the day itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Market stallsqty 24
Tablesqty 8
Chairsqty 36
High tablesqty 6
Changing area
Diaper clothsqty 24
Tableclothsqty 8
Clothes racksqty 4
Storage cratesqty 12

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Payment terminalsqty 2
Extension cordsqty 8
Power stripsqty 6
Speakersqty 2
Microphone

Lighting

String lightsqty 8
LED lightsqty 12
Batteriesqty 24

Tableware

Coffee cupsqty 80
Glassesqty 120
Platesqty 100
Cutlery setsqty 100
Pouring jugsqty 8
Serving traysqty 8

Decorations

Buntingqty 12
Flower arrangementsqty 8
Table signsqty 30
Name badgesqty 40
Badge holdersqty 40
Ballast weightsqty 32
Adhesive hooksqty 50
Table easelsqty 30
Presentation blocksqty 24
Plastic containersqty 20

Catering

Information desk
Cash register
Cash boxqty 2
Menu holdersqty 4
Coffee filtersqty 100
Thermos flasksqty 6
Ice cube bagsqty 8

Cleaning

Waste binsqty 10
Trash bag holdersqty 10
Broom setsqty 3
Mopsqty 3
Bucketsqty 3
Hand broomsqty 4
Work glovesqty 12
Hand soap dispensersqty 4
Sanitizer pumpsqty 6

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 8
Storage bins with lidsqty 12
Kitchen scale
Washing-up tubsqty 3
Ice packsqty 16

Groceries

Groceries
- Coffee - 3 packs
- Tea selection - 2 boxes
- Sugar - 2 kilos
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 36 bottles
- Spa Rood - 18 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Lemons - 12 pieces
- Ice cubes - 8 bags
- Herbal tea - 2 boxes
- Stir sticks - 200 pieces
- Paper napkins - 500 pieces
- Coffee creamer cups - 200 pieces
- Butter - 1 kilo
- Cream cheese - 1 kilo
- Young cheese - 2 kilos
- Hummus - 1.5 kilos
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Honey - 1 jar
- Whole wheat bread - 10 loaves
- White baguettes - 8 pieces
- Wholegrain crackers - 8 packs
- Mini croissants - 120 pieces
- Mini cheese rolls - 120 pieces
- Mini vegetable pies - 100 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Bell peppers - 12 pieces
- Grapes - 3 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Mandarins - 40 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Mixed nuts - 2 kilos
- Olives - 2 jars
- Salty crackers - 8 packs
- Rice cakes - 6 packs
- Dark chocolate - 2 kilo
- Milk chocolate - 2 kilo
- Cookie assortment - 8 packs
- Brownies - 100 pieces
- Mini muffins - 100 pieces
- Gluten-free crackers - 4 packs
- Gluten-free cookies - 4 packs
- Vegan cookies - 4 packs
- Vegan wraps - 4 packs
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Tray liners - 2 packs
- Paper cups - 300 pieces
- Wooden stirrers - 300 pieces
- Cardboard snack trays - 250 pieces
- Cocktail sticks - 300 pieces
- Disposable gloves - 4 boxes
- Trash bags - 60 pieces
- Paper table runners - 12 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles

Tips

Give each exhibitor a clearly marked table or stall, plus a table sign and name badge. Prepare at least one spare badge and sign for last-minute changes.
Count payment equipment before shopping: allow one working payment terminal for each busy payment point, plus a cash register with enough small change for the first sales.
Check every powered item against the venue’s outlets at least one week before the market. Bring extension cords and power strips, and test coffee machines, kettles, speakers and lights before opening.
Prepare refreshments by headcount rather than guesswork. Set out separate cups, glasses, plates and cutlery, and keep coolers ready before exhibitors and visitors arrive.
If the market is outdoors, confirm the forecast two days before and check that party tents, storage crates and lighting can be secured. Keep spare batteries and a dry place for printed signs and supplies.

Frequently asked questions

What do I need for an art market stall?: Each stall usually needs a market stall or table, a tablecloth, a table sign, display equipment such as clothes racks or storage crates, and access to payment facilities. Prepare these items at least one day before setup so exhibitors can report missing equipment in time.
How many tables do I need for an art market?: Start with one table or stall per exhibitor, then add a few spare tables if the venue allows it. Confirm the final exhibitor count at least 3 days before the market and match it to your market map.
What food and drink supplies are needed for an art market?: For refreshments, plan coffee machines or kettles, coolers, cups, glasses, plates, cutlery, pouring jugs and serving trays. Buy disposable supplies 1–2 days ahead, and fill the coolers shortly before opening.
What equipment should I bring for outdoor art market payments?: Bring payment terminals, a cash register, change, extension cords and power strips if the terminals or other equipment need power. Test every terminal and charge backup batteries the evening before the market.

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