What to Bring for an Architectural Bike Tour

An architectural bike tour needs more than bicycles and a printed route. Pack drinks and portable food for the ride, plus visible route markers, participant information and equipment for minor repairs. Each rider should have a helmet, lock and reliable lighting, while the organisers need spare tubes, pumps and a first-aid kit. Plan the quantities around your registered participants and add a small reserve for volunteers, late additions and damaged supplies.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 50
Foldable tablesqty 2
Waste binsqty 4

Equipment

Coolersqty 4
Kettlesqty 2
Extension cordsqty 3
Power stripsqty 3
Mobile phonesqty 4

Lighting

Rechargeable bike lightsqty 8
String lightsqty 3

Sports equipment

Spare bicyclesqty 2
Bike pumpsqty 3
Bike repair kitsqty 3
Spare inner tubesqty 8
Reflective vestsqty 12
Bike helmetsqty 8
Bike locksqty 8
Route arrowsqty 20
Route confirmation wristbandsqty 30

Tableware

Reusable drinking cupsqty 60
Platesqty 60
Cutlery setsqty 60
Coffee cupsqty 50
Thermos flasksqty 4

Catering

Water jugsqty 6
Serving plattersqty 8
Serving tongsqty 6
Ice packsqty 16
Drink dispensersqty 2
Groceries
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 12 pieces
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Whole grain bread - 8 loaves
- White sandwich rolls - 60 pieces
- Whole wheat wraps - 40 pieces
- Young cheese - 3 kilos
- Hummus - 2 kilos
- Chicken breast topping - 2 kilos
- Cream cheese - 1 kilo
- Lettuce - 8 heads
- Pesto sauce - 4 jars
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted nuts - 3 kilos
- Muesli bars - 60 pieces
- Cookies - 6 packs
- Olives - 4 jars
- Pickles - 3 jars
- Napkins - 200 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 40 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs
- Bandages - 2 boxes
- Disinfectant - 2 bottles
- Bike first-aid kits - 4 sets
- Cable ties - 2 bags
- Duct tape - 3 rolls
- AA batteries - 24 pieces
- AAA batteries - 24 pieces
- Paper cups - 100 pieces
- Paper Plates - 100 pieces

Decorations

Info boardsqty 8
Chalkboardsqty 4
Tableclothsqty 6
Name stickersqty 60
Markersqty 12

Kitchen

Cutting boardsqty 4
Knivesqty 6
Storage binsqty 12

Cleaning

Bucketsqty 2
Cleaning clothsqty 12
Dish brushesqty 3
First aid kitsqty 2
Fire extinguishersqty 2

Tips

Allow at least 1 litre of water per rider for a half-day tour, and bring extra water for guides and marshals. Use water jugs or drink dispensers at the start and finish, with reusable cups available at both locations.
Prepare one lunch pack and one snack portion per participant, plus 10% extra. Keep drinks chilled in coolers and use ice packs if the route includes a longer rest stop.
Give every rider a helmet, bike lock and reflective vest where needed. Prepare rechargeable bike lights before departure, especially if the tour may finish in low light or passes through poorly lit streets.
Pack at least one pump, one repair kit and spare inner tubes in the support equipment. Match the tube sizes to the bicycles being used and check the kit before participants arrive.
Print one route map and participant list for each guide or marshal, then add route arrows and confirmation wristbands for quick checks at stops. Bring signs for the architecture stops so the group can identify each location without stopping traffic.

Frequently asked questions

How much water do I need for an architectural bike tour?: Plan 1 litre per rider for a half-day tour, plus roughly 10% extra for guides, marshals and unexpected delays. Bring additional water if the forecast is warm or there are few refill points along the route.
What food should I buy for an architectural bike tour?: Prepare one portable lunch pack and one snack per participant, with 10% extra portions. Choose food that can be eaten during a scheduled rest stop and keep it separate from drinks and equipment.
How many spare bicycle tubes should I bring?: Bring at least one spare inner tube for every 10 bicycles, with a minimum of two tubes for any group. Carry a pump and repair kit as well, and check that the tube sizes fit the bikes on the participant list.
When should I prepare the bike tour shopping list?: Set the quantities after registrations close, ideally 3 to 5 days before the tour. Buy fresh food and chilled drinks 1 day before departure, then check lights, helmets, route markers and repair equipment on the final evening.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.