What you need for an anniversary tennis tournament

An anniversary tennis tournament needs more than tennis balls and prizes. Plan supplies for registration, matches, refreshments and the celebration afterwards, including scorecards, pens, reusable glasses, serving equipment and chilled drinks. For a tournament with 24 players, allow at least 36 tennis balls, one scorecard and pen for every match, and enough cups and plates for players plus guests. Check power, weather protection and waste collection before shopping; these are often arranged too late.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 80
Buffet tablesqty 3
Waste binsqty 6
Coat racksqty 2

Sports equipment

Tennis ballsqty 48
Scoreboardsqty 6
Scorecardsqty 60
Pensqty 20
Whistlesqty 4

Equipment

Laptop
Printer
Extension cordsqty 4
Power stripsqty 4
Portable speaker
Microphone
Coolersqty 4

Tableware

Reusable glassesqty 100
Coffee cupsqty 60
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving spoonsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 3
Knivesqty 6

Decorations

Anniversary banner
Balloonsqty 40
Tableclothsqty 8

Lighting

String lightsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 8 liters
- Oat milk - 3 liters
- Still mineral water - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 72 bottles
- White wine - 8 bottles
- Rosé - 6 bottles
- Red wine - 4 bottles
- Ice cubes - 10 kilograms
- Bread rolls - 80 pieces
- Mini croissants - 40 pieces
- Butter - 500 grams
- Young cheese - 1,5 kilogram
- Back ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 1 kilogram
- Cream cheese - 750 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Lettuce - 4 heads
- Grapes - 3 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Olives - 4 jars
- Pickles - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Peanut butter - 2 jars
- Jam - 2 jars
- Cookies - 6 packs
- Cream puffs - 80 pieces
- Anniversary cake - 1 piece
- Napkins - 200 pieces
- Paper cups - 100 pieces
- Parchment paper - 1 roll
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 6 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 3 packs
- Toilet paper - 24 rolls

Tips

Buy at least 1.5 tennis balls per player for a 24-player tournament, so 36 balls are available for matches, warm-ups and replacements. Keep a separate reserve unopened until play starts.
Allow two to three drinks per person for the first hour, then one drink per hour afterwards. Chill drinks at least 6 hours before the event and use coolers if the club room refrigerator cannot hold everything.
Prepare one scorecard and one pen for every scheduled match, plus 10 spare pens. Keep the laptop, printer, extension cords and power strips together so registration and schedule changes can be handled at the reception desk.
For catering, count every registered player and guest, then add 10% extra portions. Set out reusable glasses, coffee cups, plates, cutlery, serving platters and serving spoons before food arrives, rather than during the first matches.
Arrange party tents, tables, chairs, waste bins and coat racks at least one day ahead if possible. Put the anniversary banner, microphone and portable speaker with the reception or buffet equipment so they are not left in storage.

Frequently asked questions

What should I buy for an anniversary tennis tournament?: Plan tennis balls, scoreboards, scorecards, pens and whistles for the matches. You will also need drinks, snacks or catering, reusable glasses, coffee cups, plates, cutlery, serving equipment, waste bins, signage and power accessories.
How many tennis balls do I need for a tournament?: Allow about 1.5 balls per player, including replacements. For 24 players, buy or bring at least 36 balls, then keep several unopened as a reserve.
How much food and drink do I need for a tennis tournament?: Count one catering portion per player or guest and add 10% extra. For drinks, allow two to three per person during the first hour, then one per person per additional hour.
When should I prepare the shopping for the tournament?: Order prizes, catering and any special supplies at least 7 days beforehand. Buy fresh food and chill drinks 6 hours before the event, while tables, tents and serving equipment can be checked and gathered the day before.

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