What you need for an anniversary market

An anniversary market needs more than stock for the stalls. You will also need equipment for exhibitors, a clear serving area, refreshments, signage and reliable power for the day. This checklist covers the practical items to buy or bring, from tents and tables to cups, coolers and cable ties. Check quantities against your confirmed exhibitors and guest numbers before shopping, then leave time to chill drinks and set up the coffee and tea point.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 10
Tablesqty 12
Chairsqty 80
High tablesqty 8
Foldable tablesqty 4
Tablecloth coversqty 16
Booth signsqty 10

Tableware

Platesqty 180
Coffee cupsqty 100
Glassesqty 180
Mugsqty 80
Forksqty 180
Knivesqty 180
Spoonsqty 120
Serving spoonsqty 12

Decorations

Balloonsqty 150
Balloon archesqty 2
Buntingqty 12
Table décorqty 20
Flower arrangementsqty 8
Photo backdrop
Chalkboardsqty 8
Tapeqty 6
Cable tiesqty 100

Equipment

Portable speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 6
Coolersqty 4
Thermos flasksqty 8
Coffee machinesqty 2
Kettlesqty 2

Lighting

String lightsqty 8
LED lampsqty 10
Battery lanternsqty 6

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving plattersqty 20
Serving trays with lidsqty 8
Pliersqty 8
Measuring cupsqty 4
Aluminum foilqty 4
Food storage containersqty 12
Bottle openersqty 4

Cleaning

Waste binsqty 10
Broom and dustpanqty 4
Mopsqty 3
Bucketsqty 3
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 6 packs
- Tea selection - 200 bags
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 8 crates
- Spa Red - 3 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 10 crates
- Alcohol-free beer - 3 cases
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 8 bottles
- Ice cubes - 20 bags
- Cinnamon - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Peanuts - 4 bags
- Olives - 6 jars
- Cocktail gherkins - 4 jars
- Cheese cubes - 5 kilos
- Brie - 2 kilos
- Grapes - 5 kilos
- Apples - 5 kilo
- Mandarins - 4 kilo
- Cucumber - 4 kilos
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Bell peppers - 3 kilos
- Hummus - 12 tubs
- Cream cheese - 10 tubs
- Baguettes - 20 pieces
- Bread rolls - 80 pieces
- Mini wraps - 100 pieces
- Tortilla chips - 8 bags
- Salsa - 6 jars
- Guacamole - 6 containers
- Chicken breast - 4 kilos
- Smoked salmon - 2 kilos
- Vegetarian spread - 10 tubs
- Eggs - 60 pieces
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Pesto - 4 jars
- Olive oil - 2 bottles
- Balsamic vinegar - 2 bottles
- Pepper - 2 jars
- Salt - 2 packs
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Herb mix - 3 jars
- Unsalted butter - 2 kilos
- Puff pastry - 10 packs
- Mini quiches - 120 pieces
- Mini sausage rolls - 120 pieces
- Vegetarian snacks - 100 pieces
- Bitterballen - 150 pieces
- Apple pie - 6 pieces
- Brownies - 80 pieces
- Cookies - 8 packs
- Whipped cream - 12 aerosol cans
- Coffee cream - 6 packs
- Napkins - 600 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Sponges - 12 pieces
- Cleaning cloths - 12 pieces
- Trash bags - 100 pieces
- Aluminium trays - 50 pieces
- Cling film - 3 rolls
- Freezer bags - 2 boxes
- Hand sanitizer - 6 bottles
- Labels - 200 pieces
- Highlighters - 12 pieces

Tips

Plan one market stall per confirmed exhibitor, then add at least one spare table for registration, refreshments or information. Confirm the final exhibitor count before hiring or borrowing furniture.
For food and drinks, allow at least one plate, cup or glass per expected guest, plus 10–15% extra for breakages and second servings. Count forks, knives, spoons and serving spoons separately.
Buy or bring extension cords and power strips only after checking the available outlets. Test portable speakers, the microphone and every powered item at least one day before the market.
Do not leave stall signs, chalkboards and cable ties until setup morning. Pack signage by stall and bring extra tape and cable ties so labels can be fixed quickly if the layout changes.
Cool drinks several hours before guests arrive, not during setup. Prepare a separate refreshment box with mugs, coffee cups, glasses, plates and serving utensils so volunteers can find it immediately.

Frequently asked questions

What do I need to buy for an anniversary market?: Plan for market stalls, tables, chairs or high tables, stall signs, table coverings, serving ware, drinks, coolers, décor and power accessories. Add tents if the market is outdoors, and match quantities to the confirmed exhibitors and guest list.
How many plates, cups and glasses do I need for an anniversary market?: Start with one of each item per expected guest, then add 10–15% spare stock. Provide separate coffee cups or mugs, drinking glasses, plates, forks, knives and spoons, and count serving spoons for each food station.
When should I chill drinks for an anniversary market?: Chill drinks at least 4–6 hours before guests arrive, using enough coolers for the full first service. Keep a reserve cooler for unopened stock so volunteers do not have to restock the serving table constantly.
How early should I prepare the market equipment?: Check the shopping list, furniture, signage and power equipment at least 1 day before the market. Set up tents, stalls and tables several hours before opening, leaving time to arrange refreshments and test the microphone and speakers.

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