10K Run Shopping List

Use this shopping list to prepare the essentials for a 10-kilometre run, from bib numbers and course markers to drinks and finish-line supplies. The quantities depend on your number of runners, but several items need a buffer: print extra race numbers, provide more cups than the exact headcount and keep spare pens and batteries available. Do not leave route-marking materials, reflective vests or timing equipment until race morning. Pack everything in labelled storage crates so volunteers can find it quickly at the start, finish and along the course.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Bib numbersqty 350
Race bib strapsqty 350
Medalsqty 350
Route arrowsqty 40
Barrier tapeqty 12
Traffic conesqty 80
Crowd barriersqty 20
Kilometer markersqty 10
Conesqty 30
Brushesqty 4
Disposable cupsqty 500
Start and finish arch
Time registration system
Stopwatchesqty 4
Clipboardsqty 8
Pensqty 40
Reflective vestsqty 20
Course mapsqty 30
Storage cratesqty 12
Luggage tagsqty 350
Luggage binsqty 20
First aid kitsqty 2
AED
Ice cubesqty 8

Furniture

Party tentsqty 3
Tablesqty 10
Chairsqty 30
Folding counterqty 2
High tablesqty 6

Equipment

Sound system
Microphoneqty 2
Extension cordsqty 6
Power stripsqty 6
Cable reelsqty 3
Power banksqty 6
Walkie-talkiesqty 12
Megaphonesqty 2
Coolersqty 6
Thermos flasksqty 6

Tableware

Reusable cupsqty 250
Platesqty 250
Cutlery setsqty 250
Serving spoonsqty 6

Kitchen

Coffee machinesqty 2
Water jugsqty 12
Cutting boardsqty 4
Bread knivesqty 4
Serving plattersqty 12
Serving tongsqty 8

Cleaning

Waste binsqty 12
Broom setsqty 3
Litter pickersqty 4
Mop setsqty 2
Cleaning bucketsqty 4
Cleaning cartsqty 2
Hand sanitizer pumpsqty 8

Lighting

Work lightsqty 4
Battery lanternsqty 6

Catering

Groceries
- Still mineral water - 180 liters
- Sparkling mineral water - 60 liters
- Isotonic sports drink - 60 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 4 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemons - 3 kilogram
- Bananas - 30 kilograms
- Apples - 25 kilograms
- Mandarins - 15 kilograms
- Grapes - 10 kilograms
- Whole wheat bread - 20 loaves
- White bread - 10 loaves
- Whole wheat rolls - 200 pieces
- Hummus - 10 tubs
- Cream cheese - 8 tubs
- Young cheese - 5 kilogram
- Turkey breast - 4 kilograms
- Vegetarian spread - 4 kilogram
- Jam - 4 jars
- Peanut butter - 4 jars
- Butter - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 400 pieces
- Energy gels - 250 pieces
- Raisins - 6 kilograms
- Mini currant buns - 250 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paper napkins - 1000 pieces
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 8 packs
- Toilet paper - 48 rolls
- Liquid hand soap - 8 bottles
- Paper towels - 12 packs
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Diet cards - 50 pieces

Tips

Prepare one bib number and one race bib strap per registered runner, plus at least 5% extra for late changes, damaged numbers or replacements. Sort them in participant order before race day.
For drinks, allow 2–3 cups per runner at each drink point and keep at least 10% extra cups on hand. Put the water, disposable cups and waste collection together so volunteers do not have to search for supplies.
Mark the course with a route arrow at every turn, a kilometre marker for each kilometre and extra cones or barrier tape at traffic-risk points. Pack spare markers because signs can be moved or blown over.
Set aside one reflective vest for every course marshal or traffic controller, plus 2–3 spare vests. Bring printed course maps, clipboards and pens for the people checking the route, timing and participant list.
Create separate crates for the start, finish and course. Include medals, luggage tags and access to luggage bins at the finish, and test the sound system, microphone, extension cords and power strips before runners arrive.

Frequently asked questions

How many bib numbers should I print for a 10K run?: Print one bib number per registered runner and add at least 5% extra. For 200 runners, that means 210 bib numbers, with matching spare race bib straps if you use them.
How many disposable cups do I need for a 10K race?: Allow 2–3 cups per runner at each drink station, then add 10% for spills and extra use. With 200 runners and one station, prepare roughly 440–660 cups before adding the buffer.
How many kilometre markers are needed for a 10K?: Use markers for kilometres 1 through 10, plus a clearly visible start and finish indication. Bring at least 2–3 spare markers in case one is damaged or misplaced during setup.
When should I buy supplies for a 10K run?: Buy durable equipment and printed materials at least 1–2 weeks before the race. Purchase consumables such as drinks and disposable cups after the final participant count, ideally 2–3 days before the event.

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