What do you need for a youth market?

A youth market needs more than tables and products. You also need a clear layout, reliable power, serving supplies, changing areas and a way to keep food and drinks at the right temperature. Shop for reusable cups, coffee cups, plates, bowls and cutlery based on your expected attendance, then add a buffer of 10–15%. Check deliveries, power outlets and the weather forecast before bringing everything to the venue.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Tablesqty 10
Chairsqty 40
Beer tablesqty 4
Foldable tablesqty 4
Bar stoolsqty 8
Waste binsqty 8
Clothes racksqty 6
Mirrorsqty 4
Changing room panelsqty 4

Equipment

Portable speakersqty 2
Microphoneqty 2
Mixer
Extension cordsqty 8
Power stripsqty 8
Charging stationsqty 2
Coolersqty 4
Food warmersqty 3
Kettlesqty 2
Coffee machinesqty 2
Audio cablesqty 6
Rechargeable lampsqty 8
Fire extinguishersqty 2

Tableware

Reusable cupsqty 250
Coffee cupsqty 80
Platesqty 100
Bowlsqty 60
Forksqty 100
Knivesqty 80
Spoonsqty 100
Serving spoonsqty 8
Serving plattersqty 12
Serving traysqty 6

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Pliersqty 6
Measuring cupsqty 2
Coolersqty 2
Water jugsqty 6
Thermos flasksqty 6

Decorations

Buntingqty 12
Balloonsqty 100
Directional signsqty 10
Booth numbersqty 15
Information boardsqty 6
Tableclothsqty 14
Chalkboardsqty 8
Chalk markersqty 12

Lighting

String lightsqty 8
Outdoor lightsqty 6
Batteriesqty 24

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 8
Litter pickersqty 3

Catering

Groceries
- Cola - 18 bottles
- Cola Zero - 18 bottles
- Orange soda - 12 bottles
- Ice tea - 12 bottles
- Spa Blauw - 36 bottles
- Spa Rood - 18 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Energy drink - 24 cans
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Peppermint tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilos
- Fresh mint - 6 bunches
- Ice cubes - 12 bags
- Baguettes - 12 pieces
- Mini bake-off rolls - 120 pieces
- Croissants - 60 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Boiled ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 12 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Lettuce - 8 heads
- Grapes - 4 kilos
- Apples - 6 kilos
- Bananas - 4 kilos
- Mandarins - 4 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Savory nuts - 6 bags
- Popcorn - 6 bags
- Cookies - 8 packs
- Brownies - 80 pieces
- Muffins - 60 pieces
- Ketchup - 3 bottles
- Mayonnaise - 3 jars
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Sambal - 2 jars
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 liters
- Vinegar - 1 bottle
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkins - 600 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Hand soap - 6 dispensers
- Hand gel - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Garbage bags - 100 pieces
- Freezer bags - 2 boxes
- Food storage containers - 20 pieces
- Paper bags - 200 pieces
- Label stickers - 4 sheets

Office

Name stickersqty 200
Pensqty 30
Notepadsqty 8
Clipboardsqty 6
Cash boxqty 2
Receiptsqty 4
Wristbandsqty 250
Tapeqty 8
Cable tiesqty 200
Ropeqty 4
Scissorsqty 6
Sheets of paperqty 500
Printer paperqty 2

Safety

First aid kitsqty 2
Safety vestsqty 8
Barrier tapeqty 4
Traffic conesqty 12
Non-slip matsqty 8

Sports equipment

Ballsqty 6
Conesqty 20
Skipping ropesqty 8
Game cardsqty 6

Tips

Plan one market stall or table for each exhibitor, then add at least one spare table for registration, information or shared supplies. Clothes racks, mirrors and changing room panels are easy to overlook when young sellers offer clothing.
For drinks and snacks, provide at least two reusable cups per visitor if washing facilities are limited. Keep refrigerated products in coolers until serving and use food warmers only where the venue has a safe, suitable power supply.
Count extension cords, power strips and audio cables before shopping day. Bring at least one extra extension cord and power strip, and check every planned outlet so speakers, coffee machines, kettles and charging stations do not compete for the same socket.
Pack serving items separately from furniture: coffee cups, plates, bowls, forks and knives are often left behind when materials are loaded. Buy or collect 10–15% more than the expected number of servings to cover breakage, spills and late arrivals.
Keep safety and weather supplies ready before the forecast changes. Party tents need enough stable space, while fire extinguishers, rechargeable lamps and waste bins should be placed where volunteers can reach them without crossing the busiest areas.

Frequently asked questions

How many cups and plates do I need for a youth market?: Plan for at least two reusable cups per visitor and one plate, bowl, fork and knife per expected serving. Add a 10–15% buffer, especially if there is no convenient washing point.
What equipment do I need to serve coffee at a youth market?: You need coffee machines or kettles, coffee cups, a safe power connection, extension cords and power strips. Check the venue’s outlets at least 3–5 days before the market and bring rechargeable lamps if the area may be dim.
How many tables and stalls are needed for a youth market?: Allow one market stall or table per exhibitor, plus at least one extra table for registration and shared materials. Confirm the final exhibitor count before shopping and draw the layout before delivery day.
When should I buy refrigerated products for a youth market?: Buy refrigerated products as close to the event as practical, usually within 24 hours of opening. Keep them in coolers until serving and confirm the delivery time and storage arrangement at least one day beforehand.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.