Yoga Day shopping list: what to bring and buy

A Yoga Day needs more than enough yoga mats. You also need props for different practices, drinking water, serving equipment and a practical reception setup. Use your confirmed participant count to work out quantities, then check what the venue already provides before shopping. Fresh food, chilled ingredients, extension cords and signage are easy to overlook and often get arranged too late. This list helps you prepare the equipment and supplies for classes, meditation and shared meals.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 70
Reception desk
Coat racksqty 3
Buffet tablesqty 4

Sports equipment

Yoga matsqty 65
Yoga blocksqty 120
Yoga strapsqty 65
Meditation cushionsqty 65
Bolstersqty 35
Blanketsqty 70
Eye pillowsqty 65

Equipment

Portable speakerqty 2
Wireless microphone
Extension cordsqty 4
Power stripsqty 4
Laptop

Tableware

Reusable cupsqty 100
Water glassesqty 70
Platesqty 80
Soup bowlsqty 70
Cutlery setsqty 80
Serving spoonsqty 8
Thermos flasksqty 6

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving plattersqty 12
Soup kettlesqty 3
Water jugsqty 8

Decorations

Welcome sign
Program postersqty 8
Table runnersqty 8
Artificial plantsqty 8

Lighting

Atmosphere lightsqty 8
LED light stringsqty 4

Cleaning

Mopsqty 3
Bucketsqty 3
Waste binsqty 6

Catering

Groceries
- Brown rolls - 80 pieces
- Whole wheat wraps - 70 pieces
- Plain hummus - 4 kilograms
- Vegan vegetable spread - 2 kilograms
- Cream cheese - 2 kilograms
- Mild cheese - 3 kilograms
- Avocados - 20 pieces
- Cucumbers - 15 pieces
- Tomatoes - 6 kilograms
- Carrots - 5 kilograms
- Arugula - 1 kilogram
- Mixed salad - 3 kilograms
- Bell peppers - 4 kilograms
- Red onions - 2 kilograms
- Olives - 2 kilograms
- Lentils - 3 kilogram
- Vegetable broth - 15 liters
- Tomato soup - 15 liters
- Coconut milk - 8 liters
- Chickpeas - 4 kilograms
- Rice - 8 kilograms
- Quinoa - 5 kilograms
- Pumpkin - 8 kilogram
- Sweet potatoes - 8 kilograms
- Spinach - 3 kilograms
- Garlic - 500 grams
- Ginger - 500 grams
- Curry powder - 250 grams
- Cumin - 150 gram
- Paprika powder - 150 grams
- Black pepper - 100 grams
- Salt - 500 grams
- Olive oil - 3 liters
- Lemon juice - 2 liters
- Soy sauce - 1 liter
- Tahini - 2 kilogram
- Apples - 10 kilograms
- Bananas - 8 kilograms
- Grapes - 6 kilograms
- Mixed nuts - 3 kilogram
- Dried apricots - 2 kilograms
- Oatmeal cookies - 150 pieces
- Coffee - 2 kilograms
- Black tea - 200 bags
- Herbal tea - 200 bags
- Oat milk - 12 liters
- Semi-skimmed milk - 8 liters
- Sugar - 2 kilograms
- Honey - 1 kilogram
- Spa Blauw - 120 bottles
- Sparkling water - 60 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Lemons - 30 pieces
- Fresh mint - 10 bunches
- Trash bags - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 12 pieces

Tips

Plan one yoga mat per participant, then add a small reserve if several sessions run at once or attendees may forget theirs. Count blocks, straps, blankets and bolsters by session rather than assuming one set will cover the whole day.
Provide drinking water throughout the day: allow roughly 1.5 to 2 litres per participant, using water jugs, reusable cups or glasses. Fill and chill what can be prepared ahead, but keep fresh produce and other chilled ingredients cool until serving.
Match plates, bowls, cutlery and serving spoons to the meal format, not just the guest count. For a shared soup meal, prepare at least one bowl and one complete cutlery set per person, plus around 10% extra for replacements.
Test the portable speaker, wireless microphone, laptop, extension cords and power strips at the venue before participants arrive. Charge or connect everything during setup so a guided meditation or schedule announcement does not depend on a last-minute cable search.
Bring the welcome sign, route signage and reception supplies before opening the venue. Set aside a clearly labelled box for yoga props and another for kitchen items, which makes packing up faster after the final session.

Frequently asked questions

How many yoga mats do I need for a Yoga Day?: Plan for one mat per registered participant, plus 5 to 10% spare mats if people may arrive without one. If two sessions overlap, count the maximum number of people using mats at the same time, not the total number registered.
How much water should I buy for a Yoga Day?: Allow about 1.5 to 2 litres of drinking water per participant for a full day, including time between sessions. Add extra if the venue is warm or the programme includes intensive practice, and provide enough reusable cups or glasses for the group.
How many yoga blocks, straps and blankets are needed?: Start with one block and one strap per participant for a prop-heavy workshop, then adjust if the instructor uses fewer. For blankets and meditation cushions, count the people in the meditation session and add about 10% spare.
When should I buy food for a Yoga Day?: Buy dry goods, drinks and shelf-stable items several days ahead. Shop for fresh produce one day before the event where possible, then keep it chilled until you bring it to the venue; prepare serving equipment and thermos flasks during setup.

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