Wine Bike Tour Shopping List

A wine bike tour needs more than wine and bicycles. You will need serving equipment for each tasting stop, water, cooling supplies and practical gear for riding between locations. Buy or gather the items early, especially bicycle lights, helmets, repair kits and spare inner tubes. Use the final participant count to calculate drinks and tableware, then keep a small safety reserve for breakages, delays and unexpected repairs.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
High tablesqty 6
Folding chairsqty 30
Beer tablesqty 4
Tableclothsqty 12

Tableware

Wine glassesqty 180
Water glassesqty 80
Platesqty 100
Pastry forksqty 80
Serving spoonsqty 12
Carafesqty 20

Equipment

Coolersqty 8
Bike pumpsqty 4
Bike repair kitsqty 3
Battery banksqty 6
Bluetooth speakersqty 2
Extension cordsqty 2
Rechargeable lampsqty 8
Thermos flasksqty 4

Sports equipment

Reflective vestsqty 12
Bike helmetsqty 10
Spare inner tubesqty 8
Bike locksqty 10
Route card holdersqty 12
Bicycle basketsqty 6
Bicycle light setsqty 12
Keychainsqty 60

Decorations

Route arrowsqty 30
Start flagsqty 4
Bannersqty 6
Chalkboardsqty 6
Chalk markersqty 12
Table numbersqty 12
Buntingqty 8
Flower arrangementsqty 6

Lighting

String lightsqty 6
LED lampsqty 10

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving plattersqty 20
Serving tongsqty 12
Wine openersqty 10
Bottle coolersqty 12
Measuring cupsqty 4
Aluminum foilqty 4
Food storage containersqty 20

Cleaning

Waste binsqty 8
Cleaning bucketsqty 4
Broom setsqty 3
Mopsqty 4
Reusable cleaning clothsqty 30
Glovesqty 12
Toilet brushesqty 2

Catering

Groceries
- Dry white wine - 18 bottles
- Dry rosé - 12 bottles
- Red wine - 18 bottles
- Sparkling wine - 6 bottles
- Alcohol-free white wine - 4 bottles
- Non-alcoholic beer - 24 bottles
- Pilsner - 36 bottles
- Cola - 6 liters
- Cola Zero - 6 liters
- Orange soda - 4 liters
- Tonic - 4 liters
- Apple juice - 4 liter
- Grape juice - 4 liters
- Sparkling mineral water - 24 liters
- Still mineral water - 36 liters
- Lemons - 3 kilogram
- Limes - 2 kilograms
- Coins - 8 bunches
- Coffee beans - 2 kilograms
- Tea bags - 100 pieces
- Sugar cubes - 1 kilogram
- Milk - 6 liters
- Oat milk - 4 liters
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Green olives - 3 kilograms
- Black olives - 3 kilogram
- Almonds - 2 kilograms
- Cashews - 2 kilogram
- Grapes - 8 kilograms
- Apples - 6 kilogram
- Pears - 5 kilograms
- Strawberries - 4 kilogram
- Cucumber - 10 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 4 kilograms
- Celery - 8 stalks
- Baguettes - 20 pieces
- Crackers - 12 packs
- Grissini - 10 packs
- Tortilla wraps - 60 pieces
- Cream cheese - 3 kilograms
- Hummus - 3 kilograms
- Brie - 3 kilograms
- Gouda cheese - 4 kilograms
- Goat cheese - 2 kilogram
- Blue cheese - 1 kilogram
- Parma ham - 2 kilograms
- Salami - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Smoked salmon - 1.5 kilogram
- Falafel - 2 kilograms
- Mayonnaise - 2 liter
- Mustard - 1 liter
- Pesto - 1,5 kilogram
- Tapenade - 1,5 kilogram
- Olive oil - 2 liters
- Balsamic vinegar - 1 liter
- Sea salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic - 6 bulbs
- Herb mix - 4 jars
- Napkins - 500 pieces
- Paper cups - 150 pieces
- Ice cubes - 30 kilograms
- Cooling packs - 30 pieces
- Cocktail picks - 500 pieces
- Wooden satay skewers - 300 pieces
- Baking paper - 4 rolls
- Plastic wrap - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfecting wipes - 8 packs
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Sponges - 20 pieces
- Tissues - 12 boxes

Tips

Plan two to three wine glasses per participant if glasses will not be washed during the tour. Add at least one water glass per person and keep a few extra glasses for breakage.
Use one cooler for every 10 to 15 participants, depending on the bottle size and available ice. Chill the wine before departure and bring carafes for serving.
Prepare one basic bicycle repair kit, pump and spare inner tubes for each group of 10 to 15 riders. Check every bicycle and light set before the tour, not on the morning itself.
Give each rider a helmet and reflective vest, and provide a route card holder or bicycle basket for route information. Bring spare battery banks and rechargeable lamps if the tour may finish after daylight.
Allow one plate, pastry fork and napkin per person at food stops, plus serving spoons and carafes for shared items. Pack tablecloths, folding tables and a few chairs for the starting point or tasting locations.

Frequently asked questions

How many wine glasses do I need for a wine bike tour?: Allow two to three wine glasses per participant when there is no washing point between tastings. For 20 riders, that means 40 to 60 glasses, plus a small reserve for breakage.
How much wine should I buy for a wine bike tour?: Confirm the tasting quantities with each wine location before shopping. As a planning guide, allow about 75 to 100 ml per tasting and count the number of tastings and participants, then add a 10% reserve.
How many coolers are needed for a wine bike tour?: Plan one cooler for every 10 to 15 participants, with enough room for bottles and ice. For 30 riders, prepare at least two or three coolers and chill the wine before the start.
What bike safety equipment should I bring?: Provide one helmet, reflective vest and bicycle light set per rider, plus at least one pump, repair kit and two spare inner tubes per group of 10 to 15 riders. Pack bike locks when bicycles will be left outside tasting locations.

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