What to Buy for a Wheelchair Run

A wheelchair run needs more than bib numbers and medals. Participants rely on clearly marked routes, accessible support points, drinking water and people who can handle basic wheelchair repairs. Use this shopping list alongside your event plan to prepare the start, finish and course without last-minute trips to the shop. Allow extra supplies for damaged signs, spilled drinks and punctures, especially if the route is long or shared with traffic.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Folding tablesqty 12
Chairsqty 40
Bar stoolsqty 6
Tableclothsqty 12
Stage blocksqty 2

Sports equipment

Bib numbersqty 150
Safety pinsqty 300
Finish ribbonsqty 150
Commemorative medalsqty 150
Route arrowsqty 40
Kilometer markersqty 6
Crowd control barriersqty 30
Traffic conesqty 80
Warning signsqty 20
Start mat
Finish mat
Disposable cupsqty 600
Drink cratesqty 12
Coolersqty 6
Thermal labelsqty 20
Spare tiresqty 10
Hand pumpsqty 4
Wheelchair tool kitsqty 3
Securing strapsqty 12
Stopwatchesqty 6
Clipboardsqty 12
Pensqty 40

Equipment

Sound system
Wireless microphonesqty 2
Speakersqty 2
Extension cordsqty 6
Power stripsqty 6
Power banksqty 8
Laptop
Printer
Timekeeping scannerqty 2

Lighting

LED work lightsqty 6
String lightsqty 4
Flashlightsqty 12

Tableware

Reusable mugsqty 100
Reusable glassesqty 150
Reusable platesqty 150
Reusable cutleryqty 150

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Serving traysqty 6
Cutting boardsqty 3
Knivesqty 6
Scissorsqty 4

Cleaning

Waste binsqty 12
Litter pickersqty 4
Broom setsqty 3
Mopsqty 3
Bucketsqty 4
Hand soap dispensersqty 6
First aid kitsqty 3
Fire extinguishersqty 3

Decorations

Start/finish arch
Buntingqty 8
Event bannersqty 6
Arrow bannersqty 10

Catering

Groceries
- Spa Blauw - 240 bottles
- Spa Red - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Iced tea - 24 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Tea - 4 boxes
- Herbal tea - 2 boxes
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon slices - 4 nets
- Bananas - 12 kilograms
- Apples - 12 kilograms
- Grapes - 8 kilograms
- Mandarins - 8 kilograms
- Muesli bars - 180 pieces
- Protein bars - 100 pieces
- Raisins - 60 bags
- Unsalted nuts - 40 bags
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Gluten-free crackers - 6 packs
- Whole grain crackers - 10 packs
- Rice cakes - 8 packs
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Young cheese - 6 kilograms
- Turkey breast - 4 kilograms
- Vegetarian spread - 8 tubs
- Cucumbers - 20 pieces
- Cherry tomatoes - 8 kilograms
- Carrots - 8 kilograms
- Bell peppers - 30 pieces
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Olive oil - 2 bottles
- Wraps - 12 packs
- Whole wheat bread - 12 loaves
- Mini rolls - 200 pieces
- Vegetarian sandwiches - 80 pieces
- Chicken sandwiches - 100 pieces
- Yogurt - 80 cups
- Applesauce - 60 cups
- Cookies - 12 packs
- Brownies - 100 pieces
- Vegan brownies - 40 pieces
- Gluten-free cookies - 8 packs
- Ice cubes - 20 bags
- Paper napkins - 1000 pieces
- Coffee filters - 2 packs
- Tea filters - 2 boxes
- Stirrers - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Disinfecting gel - 8 bottles
- Cleaning wipes - 6 packs
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Latex-free gloves - 6 boxes
- Bandages - 4 boxes
- Sterile gauze pads - 4 boxes
- Wound cleansing wipes - 4 boxes
- Ice packs - 20 pieces

Tips

Buy route arrows, kilometre markers, warning signs, traffic cones and barriers in quantities that cover every junction, crossing and hazard, plus at least 10% spare signs for replacements.
Plan one disposable cup per drink serving and enough drink crates for the full field. Keep coolers at the start, finish and any support point rather than carrying everything from one location.
Prepare one bib number and two safety pins per participant, then add 5% spare numbers and pins for late registrations or damaged bibs. Keep clipboards and pens with registration volunteers.
Pack at least one spare tyre, hand pump and wheelchair tool kit for every mechanical-support point. Add securing straps so equipment can be transported safely and kept in place.
Keep thermodekens at the finish and with medical support, with at least one per expected participant needing assistance. Test the sound system and wireless microphones before the briefing and race announcements.

Frequently asked questions

What do I need for a wheelchair run?: You need bib numbers, safety pins, start and finish mats, finish ribbons, medals, route signs, kilometre markers and traffic-safety equipment. Also prepare drinks, cups, coolers, thermodekens, repair tools, timing equipment and volunteer stationery.
How many bib numbers and safety pins should I buy?: Buy one bib number and two safety pins per registered participant. Add at least 5% spare supplies, so 105 bibs and 210 pins cover 100 participants plus a small number of changes.
How much drinking water do I need for a wheelchair run?: Plan two to three drinks per participant for the first hour, then add extra for warm weather and a longer course. Buy enough disposable cups for every serving and place drink crates and coolers at each planned support point.
How many wheelchair repair kits are needed?: Provide at least one hand pump and wheelchair tool kit at every mechanical-support point, with one spare tyre available at each point. For a single support point, that means one kit, one pump and one spare tyre as a minimum.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.