Weekend camp shopping list

A weekend camp needs more than tents and sleeping bags. Plan food and drinks by meal, keep refrigerated items chilled, and pack cooking equipment that can handle the whole group. You will also need tableware, lighting, registration supplies and a few items for activities. Use the participant count to set quantities, then check dietary requirements and emergency contacts before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Folding chairsqty 36
Picnic benchesqty 4
Registration desk
Dishpanqty 3
Clothes racksqty 2
Storage cratesqty 12
Party tentqty 2

Sleeping gear

Camping tentsqty 10
Sleeping matsqty 30
Sleeping bagsqty 30
Cushionsqty 30

Tableware

Reusable cupsqty 40
Platesqty 40
Cutlery setsqty 40
Pitcherqty 4

Kitchen

Gas stoveqty 2
Gas cylindersqty 4
Large cooking potqty 3
Coolersqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Serving spoonsqty 6
Measuring cupsqty 2
Thermos flasksqty 4

Equipment

Speaker
Megaphone

Lighting

String lightsqty 4
LED lampsqty 8

Sports equipment

Footballsqty 3
Volleyballqty 2
Conesqty 24
Ropeqty 2
Water balloonsqty 200

Safety

First aid kitqty 2
Flashlightsqty 8
Whistlesqty 6
Reflective vestsqty 8

Decorations

Buntingqty 6
Name badgesqty 40
Waterproof markersqty 12

Cleaning

Waste binsqty 6
Broomqty 2
Mopqty 2
Bucketsqty 3
Soap dispenserqty 3

Catering

Groceries
- Wholemeal bread - 18 loaves
- White rolls - 60 pieces
- Wholemeal rolls - 60 pieces
- Croissants - 36 pieces
- Butter - 6 tubs
- Peanut butter - 4 jars
- Chocolate spread - 4 jars
- Strawberry jam - 4 jars
- Cheese - 3 kilograms
- Ham - 2 kilograms
- Chicken breast - 2 kilogram
- Hummus - 8 tubs
- Cucumbers - 10 pieces
- Tomatoes - 5 kilograms
- Lettuce - 6 heads
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 5 kilograms
- Yogurt - 6 liter
- Muesli - 3 kilogram
- Oatmeal - 2 kilogram
- Milk - 12 liters
- Oat milk - 4 liters
- Eggs - 60 pieces
- Pancake mix - 4 kilograms
- Pasta sauce - 12 jars
- Pasta - 6 kilograms
- Ground beef - 4 kilograms
- Vegetarian mince - 2 kilograms
- Onion - 3 kilograms
- Garlic - 6 bulbs
- Peppers - 20 pieces
- Zucchini - 10 pieces
- Grated cheese - 2 kilogram
- Herb mix Italian herbs - 4 sachets
- Salt - 1 kilogram
- Pepper - 1 jar
- Ketchup - 3 bottles
- Mayonnaise - 3 jars
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Salt sticks - 8 bags
- Cookies - 10 packs
- Marshmallows - 6 bags
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Apple juice - 10 packs
- Spa Blauw - 48 bottles
- Lemonade syrup - 4 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilograms
- Honey - 2 jars
- Lemons - 12 pieces
- Coffee cream - 4 bottles
- Ice cubes - 10 bags
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Baking paper - 3 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 4 rolls
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Hand gel - 4 bottles

Tips

Plan one portion of each meal per participant, plus around 10% extra for unexpected arrivals or larger appetites. Sort the groceries by breakfast, lunch, dinner and snacks before packing.
Allow two to three drinks per person for the first hour of arrival, then about one drink per person per hour. Bring reusable cups and keep chilled drinks in coolers until they are needed.
Count one tent space, sleeping mat and sleeping bag per participant, and check every item before departure. Inflate or open the tents at least one day before the camp to find missing or damaged gear.
Pack cooking equipment around the largest meal: one large cooking pot, cutting boards, a chef’s knife, serving spoons and measuring cups. Check the gas stove and gas cylinders before loading them, rather than discovering a problem at camp.
Bring at least one LED lamp for the registration area and one for the kitchen, with extra lighting for paths or shared spaces. Set up the registration desk, participant list and arrival signs before the first people arrive.

Frequently asked questions

How much food do I need for a weekend camp?: Plan one full serving per participant for every main meal, with about 10% extra for seconds and unexpected changes. Add breakfast, lunch, dinner and snacks separately so you do not run short on one meal while overbuying another.
How many drinks should I bring for a weekend camp?: For arrival, plan two to three drinks per person during the first hour. After that, allow roughly one drink per person per hour, and add extra water for warm weather or outdoor games.
How many tents and sleeping bags do I need?: Provide one suitable sleeping space, sleeping mat and sleeping bag for each participant. Check the final registration list at least 24 hours before departure so you can fill any gaps before packing.
When should I buy food for a weekend camp?: Buy dry goods and shelf-stable items one to two days before departure. Purchase refrigerated goods as late as practical, keep them chilled, and sort all groceries by meal before leaving.

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