What you need for a walking quiz

A walking quiz needs more than printed questions and pens. Each team needs materials that work outdoors, while the start and finish need clear signs, refreshments and a way to keep scores organised. Plan supplies around the number of teams, not just the number of participants. Buy or gather items at least one week ahead, then check everything after the route has been tested so missing signs, cables or spare stationery do not become a problem on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 24
Information desk
High tablesqty 3

Tableware

Reusable cupsqty 80
Coffee cupsqty 60
Platesqty 80
Cutlery setsqty 80
Serving traysqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 3
Power stripsqty 3
Megaphone
Mobile phoneqty 2

Quiz materials

Quiz bookletsqty 20
Answer formsqty 20
Route mapsqty 20
Clipboardsqty 20
Ballpoint pensqty 60
Spare pencilsqty 20
Calculatorsqty 4
Score sheetsqty 5
Directional signsqty 25
Arrowsqty 30
Conesqty 20
Markersqty 12
Tapeqty 6
Scissorsqty 4
Staplersqty 3
Staple stripsqty 6
Prizesqty 3

Lighting

LED lanternsqty 8
Spare batteriesqty 24

Cleaning

Waste binsqty 4
Cleaning bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2
Microfiber clothsqty 10

Safety

Flashlightsqty 6
Reflective vestsqty 8
First aid kit
Umbrellasqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Still water - 8 bottles
- Sparkling water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Apple juice - 4 packs
- Beer - 4 crates
- Alcohol-free beer - 2 crates
- White wine - 6 bottles
- Rosé - 4 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Cocktail nuts - 4 bags
- Mini rosebuds - 5 boxes
- Cheese cubes - 3 kilo
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilos
- Grapes - 3 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Hummus - 4 tubs
- Gluten-free crackers - 4 packs
- Vegan spread - 4 packs
- Napkins - 200 pieces
- Stirrers - 100 pieces
- Coffee filters - 2 packs
- Ice cubes - 10 kilos
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 3 bottles

Tips

Prepare one quiz booklet, answer form, route map, clipboard and set of pens for every team, plus at least 10% spare copies and pencils. Keep the spares at the information desk.
Use arrows, directional signs, cones, markers and tape at route points where teams could turn the wrong way. Pack them by location so volunteers can place them quickly during setup.
For refreshments, plan reusable cups, plates, cutlery and serving trays for the full group, with extra cups for people who return for a second drink. Keep cold drinks in coolers and place coffee cups near the coffee machines or kettles.
Check the starting location’s power supply before bringing coffee machines, kettles or other equipment. Take extension cords and power strips, and test them before participants arrive rather than discovering a missing connection during registration.
Give each team a clear identification method and keep score sheets together with the answer forms. Bring a mobile phone and megaphone for last-minute route updates, announcements and contacting volunteers.

Frequently asked questions

How many quiz booklets do I need for a walking quiz?: Prepare one booklet per team, not per participant. Add at least 10% spare copies; for 12 teams, print 14 booklets so damaged or missing copies do not stop the quiz.
What should each walking quiz team receive?: Give each team a quiz booklet, answer form, route map, clipboard and ballpoint pens. Pack one spare pencil per team and keep extra forms and stationery with the organiser.
How early should I buy supplies for a walking quiz?: Buy or gather non-perishable materials at least one week before the event. Check the complete shopping list and test the printed route materials two or three days before the walking quiz.
How many route signs are needed for a walking quiz?: There is no fixed number because it depends on the route, but mark every junction, unclear turn and quiz point. Walk the route in advance and count the arrows, signs, cones and tape needed for each location, then add a small spare supply.

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