What to buy for a walking football tournament

A walking football tournament needs more than balls and goals. You will need equipment for marking and running the matches, a clear registration point, refreshments and enough power for scoreboards and charged devices. Plan quantities around the number of teams, players and pitches, then check borrowed equipment before you shop. Drinks, sandwiches, printed forms and prizes are easy to arrange too late, especially when deliveries or collection times are involved.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Chairsqty 80
Benchesqty 6
Registration desk

Sports equipment

Walking footballsqty 10
Mini goalsqty 4
Goal netsqty 4
Conesqty 50
Field markingsqty 40
Training bibsqty 50
Referee whistlesqty 6
Stopwatchesqty 4
Ball netqty 2
Football pumpqty 2
Ball pressure gauge
Portable scoreboardsqty 4
First aid kit
Ice packsqty 12

Equipment

Laptop
Tabletsqty 2
Printer
Portable speaker
Microphone
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Charging cablesqty 6

Tableware

Reusable cupsqty 100
Platesqty 100
Cutlery setsqty 100
Coffee cupsqty 60
Water jugsqty 8
Serving plattersqty 8
Serving tongsqty 6

Kitchen

Thermos flasksqty 4
Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Ice packsqty 16

Decorations

Tournament banner
Team table signsqty 12
Directional signsqty 8

Lighting

LED work lightsqty 4

Cleaning

Broom setsqty 2
Mopsqty 2
Bucketsqty 2
Dustpan and brushqty 2
Cleaning glovesqty 6

Catering

Groceries
- Still water - 12 bottles
- Sparkling water - 8 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Isotonic sports drink - 24 bottles
- Non-alcoholic beer - 24 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 8 pieces
- Stirrers - 150 pieces
- White rolls - 80 pieces
- Wholemeal rolls - 40 pieces
- Gluten-free rolls - 10 pieces
- Butter - 3 packs
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 6 tubs
- Vegan cheese - 1 kilo
- Iceberg lettuce - 4 heads
- Tomatoes - 3 kilos
- Cucumbers - 6 pieces
- Bell peppers - 2 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted peanuts - 4 bags
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Muesli bars - 60 pieces
- Cookies - 6 packs
- Soup - 12 liters
- Soup sticks - 6 packs
- Pepper - 1 jar
- Salt - 1 pack
- Spice mix - 2 jars
- Napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls

Tips

Allow at least one walking football for each active pitch, plus one spare, and check the pressure before teams arrive. Pack the pump, pressure gauge and ball net together so the match equipment is ready to move.
Prepare one registration desk with the laptop or tablets, printed participant lists and competition forms. Bring charging cables and a printer only if you need to print changes or missing forms on the day.
For an outdoor tournament, arrange party tents before the forecast changes and provide enough tables, chairs or benches for registration, officials and players. Keep one table free for prizes and medals rather than adding it at the last minute.
Chill drinks several hours before kick-off and take enough coolers to keep them cold between matches. Count reusable cups, plates, cutlery and coffee cups separately; shared tableware runs short quickly when players return from different pitches.
Test the portable speaker, microphone, scoreboards and stopwatches before loading the car. Pack extension cords and power strips only after checking where power is available, and charge every device the evening before.

Frequently asked questions

What equipment do I need for a walking football tournament?: For each active pitch, prepare walking footballs, mini goals, goal nets, cones and field markings, with at least one spare ball overall. Add training bibs, referee whistles, stopwatches, portable scoreboards, a ball net, pump and pressure gauge. The exact quantity depends on the number of pitches and matches.
How many drinks and sandwiches should I buy for a walking football tournament?: Use the registered player and volunteer count as your base, then add a small buffer for late arrivals and officials. Chill the drinks several hours before kick-off and prepare sandwiches close enough to serving time to keep them fresh. Check dietary requirements before placing the food order.
What should I bring to the registration desk?: Set up one desk with a laptop or tablets, participant lists, competition forms and any printer needed for last-minute changes. Bring charging cables and a power source, and have the registration materials ready at least 30 minutes before the first scheduled arrival.
When should I order prizes and medals for a walking football tournament?: Order them as soon as team numbers are confirmed, preferably at least two weeks before the tournament. Check the delivery date and place the prizes and medals together at the presentation area before the first match starts.

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