What you need for a walking club hike

A walking club hike needs more than a route and a meeting time. Plan supplies for the walk itself, plus a clear setup at the start, finish and rest points. This list covers route signs, maps, communication equipment, refreshments, reusable serving items and first aid essentials. Quantities depend on your group size, but buying for every registered walker—and adding a small reserve—prevents shortages when someone arrives late or the weather changes.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Coat racksqty 2
Waste binsqty 6

Tableware

Reusable mugsqty 70
Reusable glassesqty 70
Reusable platesqty 70
Reusable cutleryqty 70
Serving bowlsqty 8
Serving spoonsqty 8
Thermos cupsqty 20

Equipment

Coffee machinesqty 2
Kettlesqty 2
Soup kettlesqty 2
Coolersqty 6
Extension cordsqty 4
Power stripsqty 4
Megaphone
Walkie-talkiesqty 6

Sports equipment

Route mapsqty 70
Route arrowsqty 50
Route markersqty 25
Reflective vestsqty 12
Clipboardsqty 6
Pensqty 30
Stopwatchesqty 4
First aid kitsqty 2
Emergency blanketsqty 10
Rain ponchosqty 20

Lighting

LED lampsqty 8
Battery lanternsqty 6
Headlampsqty 12

Decorations

Name labelsqty 70
Welcome sign
Information boardsqty 4

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Bread knivesqty 3
Serving tongsqty 6
Measuring cupsqty 4
Water jugsqty 10
Insulated jugsqty 6
Food containersqty 12

Cleaning

Reusable cleaning clothsqty 20
Bucketsqty 4
Broom and dustpanqty 2
Hand soap dispensersqty 4
Towel dispensersqty 4

Catering

Groceries
- Whole wheat bread - 10 loaves
- White rolls - 70 pieces
- Multigrain rolls - 30 pieces
- Butter - 4 packs
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilogram
- Chicken breast slices - 2 kilogram
- Plain hummus - 10 tubs
- Cucumber - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 6 heads
- Egg salad - 2 kilograms
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Vegetable soup - 12 liters
- Tomato soup - 10 liters
- Soup vegetables - 4 kilograms
- Vegetable stock - 2 boxes
- Pepper - 1 can
- Salt - 1 tin
- Paprika powder - 1 can
- Coffee - 2 kilograms
- Decaf coffee - 500 grams
- Tea selection - 3 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Spa Blauw - 12 bottles
- Sparkling mineral water - 6 bottles
- Apple juice - 6 packs
- Isotonic sports drink - 6 bottles
- Apples - 70 pieces
- Bananas - 60 pieces
- Grapes - 6 kilograms
- Muesli bars - 80 pieces
- Raisins - 3 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted peanuts - 3 bags
- Cookies - 6 packs
- Chocolate bars - 70 pieces
- Ice cubes - 10 bags
- Napkins - 500 pieces
- Paper cups - 100 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 4 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 refills
- Hand sanitizer - 4 bottles
- Sponges - 10 pieces
- Nitrile gloves - 2 boxes

Tips

Plan at least 500 ml of drinking water per person for a short hike and 1 litre for a longer or warmer route. Add extra water at the agreed water points rather than relying on one supply at the start.
Prepare one printed route map per walking guide and keep at least 10% extra copies for lost, damaged or last-minute replacements. Pack route arrows and route posts in separate bundles so volunteers can place them quickly.
Allow one reflective vest for every person working at traffic points, plus at least two spare vests. Walkie-talkies are useful when guides, the finish team and traffic volunteers cannot stay within shouting distance.
For a finish-point meal or hot drinks, bring serving bowls, serving spoons, reusable cups, plates and cutlery for the full registered group, with roughly 10% extra. Thermos cups, coffee machines, kettles and soup kettles are easy to overlook when catering is collected rather than prepared on site.
Keep one first aid kit at the start or finish and another with the lead guide if the route is spread out. Pack emergency blankets and rain ponchos before departure; they are often forgotten because they are only needed when conditions turn.

Frequently asked questions

How much water do I need for a walking club hike?: Allow 500 ml per person for a short, cool-weather walk and around 1 litre per person for a longer hike or warm conditions. Add a reserve of about 10% and place supplies at the water points identified for the route.
How many route maps should I print for a walking club hike?: Print one map for each walking guide, the start and finish teams, and the route volunteers who need one. Add 10% extra copies, so a group requiring 20 maps should have 22 available.
What first aid supplies should a walking club hike have?: Take at least one complete first aid kit to the event and a second kit with the lead guide when the route is long or split into sections. Keep emergency blankets and rain ponchos with the kits, and check the contents 1–2 days before the hike.
How many cups and plates do I need for the finish catering?: Prepare one cup, plate and set of cutlery per registered participant, plus about 10% extra. For 40 walkers, that means at least 44 of each reusable item, unless catering is served in a different format.

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