What You Need for a Volleyball Tournament

A volleyball tournament needs more than nets and balls. You also need a clear setup for scoring, refereeing, team identification, refreshments, waste, and payments. Use the complete checklist below to gather sports equipment, furniture, serving items, and sound equipment before tournament day. Check quantities against the number of teams, courts, players, volunteers, and expected spectators at least one week before the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Volleyball netsqty 3
Net polesqty 6
Volleyballsqty 12
Referees' chairsqty 3
Competition whistlesqty 6
Scoreboardsqty 3
Field marking tapeqty 6
Spare antennasqty 6
Team bibsqty 24
Pumpsqty 3
Ball needlesqty 12
Training hoopsqty 6
Stretch matsqty 12

Furniture

Tablesqty 8
Chairsqty 40
Beer tablesqty 4
Changing room benchesqty 8
Waste binsqty 8
Tableclothsqty 8

Equipment

Speakerqty 2
Wireless microphone
Microphone stand
Extension cordsqty 6
Power stripsqty 6
Coolersqty 4
Cash register
Payment terminal

Tableware

Glassesqty 100
Coffee cupsqty 50
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving spoonsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 3
Bread knivesqty 3
Cooling matsqty 6
Storage boxesqty 10

Cleaning

Cleaning bucketsqty 4
Mopsqty 4
Broomqty 3
Dustpan and brushqty 3
Cleaning spongesqty 12
Dispenser refillsqty 4

Lighting

LED lampsqty 6

Decorations

Balloonsqty 100
Buntingqty 8
Directional signsqty 8
Stage ribbonqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 cases
- Spa Rood - 4 boxes
- Sports drink - 6 boxes
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- Bitter lemon - 2 bottles
- Tonic - 2 bottles
- Ice cubes - 12 bags
- Baguettes - 12 pieces
- White buns - 80 pieces
- Wholemeal rolls - 40 pieces
- Mini wraps - 80 pieces
- Mild cheese - 3 kilograms
- Chicken breast slices - 2 kilogram
- Cooked ham - 2 kilograms
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Butter - 2 kilograms
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Cucumbers - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Peppers - 3 kilograms
- Carrots - 3 kilogram
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 40 pieces
- Mandarins - 40 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Savory nuts - 6 bags
- Popcorn - 6 bags
- Muesli bars - 100 pieces
- Egg cakes - 60 pieces
- Cookies - 8 packs
- Chocolate bars - 60 pieces
- Vegetarian wraps - 40 pieces
- Falafel - 3 kilograms
- Herb cream cheese - 6 tubs
- Olives - 6 jars
- Pickles - 4 jars
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 2 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkins - 300 pieces
- Paper cups - 200 pieces
- Paper plates - 200 pcs
- Wooden stirrers - 200 pieces
- Sugar sachets - 200 pieces
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 6 packs
- Tissues - 6 boxes
- Coffee filters - 2 packs

Tips

Plan for at least one match ball per court, plus two spare volleyballs for the tournament. Keep a pump and several ball needles at the equipment table so play does not stop for a flat ball.
Prepare one scorekeeping setup for every active court: a scorebord, wedstrijdfluitje, scheidsrechtersstoel, and a set of wedstrijdformulieren. Add reserve antennas and field-marking tape before the first match.
Give each team enough teamhesjes for its full playing group, with a few extras for late replacements. Label the sets before arrival so teams do not spend time sorting them in the sports hall.
For refreshments, count glasses, coffee cups, plates, tables, and afvalbakken by expected attendance rather than only by player numbers. Chill drinks in the koelboxen several hours before the first match, not just when teams arrive.
Test the speaker, wireless microphone, microphone stand, extension leads, and power strips at least one day ahead. Set up the cash register and payment terminal with a charging plan and a small cash float before doors open.

Frequently asked questions

How many volleyballs do I need for a tournament?: Plan for one match ball per active court and at least two spare balls for the whole tournament. For three courts, that means a minimum of five volleyballs, plus a pump and ball needles.
What equipment is needed for each volleyball court?: Each court needs a net, net poles, field-marking tape, a scorebord, a referee chair, a whistle, and reserve antennas. Prepare one complete set per court at least one day before setup.
How much food and drink should I buy for a volleyball tournament?: Use the confirmed player and spectator count, then add a 10% buffer for drinks, plates, and snacks. Chill the drinks several hours in advance and keep extra serving items available during the busiest break.
When should I prepare the tournament shopping list?: Make the first list at least one week before the tournament, when team numbers and dietary requirements are known. Do the final stock check two days before shopping and check equipment again the day before setup.

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