What you need for a video editing course

Use this shopping list to prepare a hands-on video editing course without discovering missing equipment on the morning itself. Plan one suitable laptop and one set of headphones per participant, plus shared presentation and audio equipment. External SSDs or USB sticks are useful for moving lesson files and keeping a backup copy. Add adapters, power supplies, stationery and catering items based on the confirmed number of attendees, not the number originally invited.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 8
Chairsqty 18
Reception desk
Buffet tableqty 2

Equipment

Laptopsqty 16
Projector
Projection screen
Speakersqty 2
Headphonesqty 16
External SSDsqty 4
USB sticksqty 20
Card readersqty 4
Memory cardsqty 8
HDMI cablesqty 3
USB-C adaptersqty 8
Power stripsqty 8
Extension cordsqty 8
Laptop locksqty 16

Office supplies

Notepadsqty 18
Ballpoint pensqty 24
Name badgesqty 20
Flip chart pad
Markersqty 6

Tableware

Coffee cupsqty 20
Glassesqty 20
Platesqty 20
Cutlery setsqty 20

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 3
Serving bowlsqty 4
Serving spoonsqty 4
Cutting boardsqty 2
Bread knivesqty 2

Cleaning

Waste binsqty 3
Cleaning clothsqty 10
Bucketsqty 2
Broom and dustpan

Catering

Groceries
- Coffee - 2 packs
- Black tea - 60 bags
- Herbal tea - 40 bags
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 kilo
- Mints - 1 box
- Still mineral water - 24 bottles
- Sparkling mineral water - 12 bottles
- Apple juice - 3 liters
- Orange juice - 3 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Butter biscuits - 3 packs
- Mini croissants - 24 pieces
- Sandwiches - 20 pcs
- Vegetarian sandwiches - 6 pieces
- Vegan sandwiches - 3 pieces
- Tomato soup - 4 liters
- Vegetable soup - 2 liters
- Whole grain bread - 3 loaves
- Young cheese - 1 kilo
- Back ham - 750 grams
- Hummus - 750 gram
- Herb cream cheese - 500 grams
- Lettuce - 3 heads
- Tomatoes - 1 kilo
- Cucumbers - 4 pieces
- Apples - 20 pieces
- Bananas - 15 pieces
- Grapes - 2 kilos
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Napkins - 2 packs
- Dish soap - 1 bottle
- Dish sponges - 6 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Disinfectant wipes - 2 packs
- Trash bags - 2 rolls

Tips

Allow one laptop, one pair of headphones and access to a power outlet for every participant. Add at least one spare laptop or replacement headset if the course cannot pause when equipment fails.
Buy or bring storage before the course starts: use an external SSD for the main lesson files and USB sticks for quick transfers or participant copies. Save the files locally and keep a second backup rather than relying on a single drive.
Check every laptop, adapter and cable with the projector before opening the room. Keep HDMI cables, USB-C adapters, power strips and extension cords together so a missing connector does not delay setup.
Prepare one notepad, ballpoint pen and name badge per participant, then add a flip chart pad and markers for demonstrations. Ordering these after registrations close prevents both shortages and unnecessary extras.
Calculate coffee, tea, water and catering from the confirmed attendance, with cups, glasses, plates and cutlery to match. Set up the coffee maker, kettles and thermos flasks before participants arrive so the first break does not compete with the technical setup.

Frequently asked questions

What equipment does each person need for a video editing course?: Plan one laptop and one pair of headphones per participant, with a charger and access to power. Provide at least one spare laptop or headset for a class where technical failures would stop the exercise.
How much storage do I need for a video editing course?: Prepare one external SSD for the main lesson files and keep a second copy on another drive or set of USB sticks. The exact capacity depends on the source footage, so check the selected rehearsal files before buying storage.
How many HDMI cables and USB-C adapters should I buy?: Have one working connection from the teaching laptop to the projector, plus at least one spare HDMI cable and the adapters required by the laptops in use. Test the complete combination before the course day rather than assuming every laptop has the same port.
When should I check the editing software and course files?: Check software versions and open every lesson file at least 24 hours before the course. Save the files locally and test the projector, speakers and headphones after that check so updates or missing media can be fixed in time.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.