What you need for a vaulting competition

A vaulting competition needs more than vaulting equipment and horses. You also need practical supplies for registration, judging, arena marking, horse care, announcements, and prizes. This shopping list brings those details together, including items that are easy to leave until the last day, such as printer supplies, extension cords, water buckets, and labelled ribbons. Check quantities against the number of horses, vaulters, judges, volunteers, and competition classes before you shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Folding chairsqty 80
Jury tablesqty 3
Jury vehicleqty 3
Registration desk
Party tentsqty 3
Clothes racksqty 2

Sports equipment

Crash matsqty 8
Vaulting saddlesqty 6
Vaulting surcinglesqty 6
Vaulting handlesqty 6
Lunge linesqty 6
Lunge whipsqty 6
Haltersqty 8
Haltersqty 8
Treadmill conesqty 12
Barrier conesqty 20
Ring barrier
Dressage lettersqty 8
Brushes for horsesqty 8
Bridle setsqty 6
Transport protectorsqty 6
Buckets of waterqty 12
Hay netsqty 8
First aid kitsqty 2
Ice and cold packsqty 8
Stable forksqty 4
Wheelbarrowsqty 2

Equipment

Laptopqty 2
Printer
Sound system
Wireless microphonesqty 2
Mixer
Extension cordsqty 6
Power stripsqty 8
Power banksqty 4
Walkie-talkiesqty 8
Megaphonesqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving spoonsqty 8
Pouring jugsqty 8
Thermos flasksqty 6

Kitchen

Coolersqty 6
Kettlesqty 3
Coffee machinesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Serving traysqty 8
Food containersqty 12

Decorations

Competition bannersqty 6
Bib numbersqty 20
Prize tablecloth
Directional signsqty 8

Lighting

LED lampsqty 8
String lightsqty 6

Cleaning

Waste binsqty 10
Dustpansqty 4
Broomsqty 6
Mopsqty 4
Bucketsqty 6
Toilet brushesqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea selection - 3 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 3 liters
- Chocolate milk - 6 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ice cubes - 8 bags
- Baguettes - 12 pieces
- Mini pistolets - 100 pieces
- Whole grain bread - 6 loaves
- Ham - 2 kilograms
- Cheese - 2 kilograms
- Chicken breast slices - 1 kilogram
- Hummus - 6 tubs
- Cream cheese - 6 tubs
- Butter - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Herb cheese - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Muesli bars - 60 pieces
- Leagues - 60 pieces
- Bananas - 8 kilograms
- Apples - 8 kilograms
- Grapes - 5 kilograms
- Cookies - 8 packs
- Brownies - 60
- Coffee milk - 2 bottles
- Lemons - 2 kilograms
- Pepper - 1 jar
- Salt - 1 pack
- Paper napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 80 pcs
- Hand soap - 6 dispensers
- Hand sanitizer - 6 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Dishcloths - 20 pieces
- Sponges - 12 pieces
- Nitrile gloves - 4 boxes
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Ice packs - 20 pieces
- Dish towels - 12 pieces
- Paper cups for water - 200 pieces
- Coffee filters - 2 packs
- Teaspoons - 100 pieces
- Stir sticks - 200 pieces
- Dressing - 3 bottles
- Olive oil - 2 bottles
- Vinegar - 1 bottle
- Fresh mint - 4 bunches
- Horse hay - 12 bales
- Horse bedding - 12 bales
- Horse feed - 2 bags
- Horse carrots - 10 kilograms
- Drinking water for horses - 100 liters

Tips

Plan one registration and information point with a table, chairs, a laptop, and a printer. Bring spare paper and ink or toner so start lists and jury forms can still be printed on the day.
Allow enough seating and shade for judges and volunteers. Jury tables, folding chairs, party tents, and clothes racks are often arranged too late, especially when several classes run throughout the day.
Prepare horse-care supplies for every registered horse, not just the competition team. Water buckets, hay nets, halters, brushes, bridle sets, and transport protectors should be checked before trailers arrive.
Mark the competition area with cones, a ring barrier, and dressage letters before the first horse enters. Keep extra cones available because arena boundaries and waiting areas usually need adjustment.
Test the sound system, mixer, wireless microphones, laptop, and extension cords together before the event. A full test with the actual music files prevents missing cables or incompatible files from delaying the programme.

Frequently asked questions

What equipment do I need for a vaulting competition?: You need vaulting saddles, surcingles, handles, lunge lines, lunge whips, halters, crash mats, and arena-marking equipment. You will also need judging tables, chairs, registration equipment, and a tested sound system.
How many crash mats do I need for a vaulting competition?: Plan the mat coverage around the vaulting circle and the number of simultaneous landing areas rather than using one fixed number. Measure the required safety area in advance and confirm the quantity with the venue and competition rules at least 2–4 weeks before the event.
What should I buy for the horses at a vaulting competition?: Prepare water buckets and hay nets for each horse, plus halters, brushes, bridle sets, and transport protectors. Check these supplies when registrations close, typically 1–2 weeks before competition day, so missing items can still be replaced.
What do I need for judging and registration?: Set up jury tables, folding chairs, a registration desk, a laptop, a printer, printed start lists, and jury forms. Add spare paper, ink or toner, pens, and extension cords, and test the complete setup at least one day before the competition.

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