Traffic Day shopping list

Use this list to shop for a Traffic Day with cycling activities, traffic-safety demonstrations and a marked route. Plan equipment for registration, route control, bike checks, games and short quiz activities, rather than buying everything at the last minute. Count participants before ordering catering and check that you have enough helmets, reflective vests and visibility equipment for every activity station. Weather protection, power access and waste collection are easy to overlook when most of the planning focuses on the course.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 8
Chairsqty 80
Registration desk
Waste binsqty 6

Traffic equipment

Traffic conesqty 40
Crowd barriersqty 12
Traffic signsqty 10
Conesqty 20
Barrier tapeqty 4
Reflective vestsqty 20
Stop signsqty 6
Battery-powered traffic lightsqty 2
Bikesqty 12
Children's bikesqty 6
Bike helmetsqty 20
Bike pumpsqty 3
Bike repair kitsqty 2
Bike locksqty 12
Bicycle light setsqty 20
Mirrors for blind spot demoqty 2
Balance bikesqty 4

Sports equipment

Stopwatchesqty 4
Cone polesqty 12
Hoopsqty 10
Soft ballsqty 12
Skipping ropesqty 8

Equipment

Mobile sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4
Walkie-talkiesqty 8
Megaphone
Laptop
Projector
Projection screen

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Serving plattersqty 12
Thermos flasksqty 6

Kitchen

Coolersqty 4
Cutting boardsqty 4
Bread knivesqty 3
Serving spoonsqty 6
Pliersqty 6
Water jugsqty 8

Decorations

Route postersqty 12
Traffic flagsqty 10
Balloonsqty 100
Tableclothsqty 8
Name badgesqty 150

Lighting

LED lampsqty 8
String lightsqty 4
Flashlightsqty 8

Safety

First aid kitsqty 2
Disposable glovesqty 2
Safety tapeqty 6
Umbrellasqty 6

Cleaning

Bucketsqty 4
Cleaning clothsqty 20
Broom setsqty 3
Mopsqty 3
Hand broomsqty 3

Paper goods

Printer paperqty 500
Pensqty 30
Clipboardsqty 10
Prize certificatesqty 30

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Lemonade syrup - 3 bottles
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 4 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Popcorn - 6 bags
- Mini pretzels - 6 bags
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Mini rolls - 150 pieces
- Young cheese - 4 kilograms
- Chicken breast slices - 3 kilograms
- Hummus - 12 tubs
- Margarine - 4 tubs
- Jam - 4 jars
- Peanut butter - 4 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Mini pizzas - 150 pieces
- Vegetarian snacks - 120 pieces
- Apple turnovers - 100 pieces
- Cookies - 10 packs
- Allergy-free cookies - 4 packs
- Paper napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Trash bags - 100 pieces
- Freezer bags - 4 boxes
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Paper straws - 200 pieces
- Coffee filters - 2 boxes
- Ice packs - 20 pieces
- Snack spice mix - 4 bags
- Salt - 2 packs

Tips

Allow one working bike and one correctly sized helmet for each child using the course at the same time, plus at least two spare helmets and one spare bike for faults or incorrect sizing.
Use one reflective vest for every traffic post and keep at least two extra vests at the registration desk. Pack stop signs, cones, barrier tape and route signs together so marshals can set up without searching for equipment.
Bring one bike pump and one repair kit for every 15 to 20 bikes, and check bicycle lights before the event if any route section takes place in low light or under covered areas.
Prepare registration materials for 10% more participants than the confirmed number. That covers late arrivals, replacement name stickers and dietary notes without sending someone out to shop during the event.
Check the venue’s power points at least one week before Traffic Day. Test the mobile sound system, wireless microphones and extension cords together, and arrange battery-powered traffic lights if cables would cross the route.

Frequently asked questions

What do I need for a Traffic Day?: You need route-control equipment such as cones, barriers, signs, reflective vests and stop signs, plus bikes, helmets, pumps and repair kits. Add registration supplies, activity materials, sound equipment, tables, chairs, waste bins and catering for the confirmed participant count.
How many helmets and bikes should I buy for Traffic Day?: Provide one helmet and one usable bike for each child taking part at the same time. Add at least 10% spare capacity, with a minimum of two spare helmets and one spare bike for faults, sizing problems or late arrivals.
When should I check the Traffic Day equipment?: Complete the stock check at least 7 days before the event, then test bikes, helmets, lights, the sound system and traffic lights again 1 day before. Pack route equipment by station so setup can start immediately.
How much catering should I order for Traffic Day?: Order for the final registration total plus 10% extra, and include dietary requirements collected during registration. Keep drinks and food ready before participants arrive, because the first busy period usually begins at check-in.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.