What you need for a Toy Market

A Toy Market needs more than tables for displaying toys. Vendors also need clear pricing, a way to take cash or card payments, enough power, and somewhere to store boxes under or behind their tables. For refreshments, plan the coffee service separately from the sales area so queues do not block shoppers. Use this list to check what must be bought, borrowed or brought before setup day, including weather cover, lighting and supplies for the information desk.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 30
Chairsqty 40
Information desk
Stoolsqty 4
Clothes racksqty 4
Storage boxesqty 12
Party tentsqty 2

Tableware

Reusable cupsqty 120
Coffee cupsqty 60
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 8
Pitchersqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Cutting boardsqty 3
Kitchen knivesqty 3
Serving utensilsqty 8
Bottle openersqty 3

Equipment

Cash drawersqty 3
Calculatorsqty 3
Card machinesqty 2
Extension cordsqty 6
Power stripsqty 6
Walkie-talkiesqty 4

Lighting

LED lampsqty 8
String lightsqty 6

Decorations

Balloonsqty 100
Buntingqty 8
Tableclothsqty 12
Decorative signsqty 10
Name badgesqty 40
Price labelsqty 500
Chalkboardsqty 8
Directional signsqty 12
Tapeqty 8
Cable tiesqty 100

Cleaning

Bucketsqty 4
Mugsqty 3
Broom setsqty 3
Dustpan and brushqty 3
Microfiber clothsqty 20
Hand soap dispensersqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Paper napkins - 500 pieces
- Paper cups - 200 pieces
- Stirrers - 300 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Mini pretzels - 4 bags
- Cookies - 8 packs
- Sirup waffles - 6 packs
- Mini muffins - 80 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilos
- Cucumber - 4 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 2 kilos
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilos
- Mini rolls - 100 pieces
- Whole wheat bread - 4 loaves
- Ham - 1 kilo
- Chicken breast topping - 1 kilo
- Jam - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Butter - 4 tubs
- Pepper - 1 jar
- Salt - 1 pack
- Olive oil - 1 bottle
- Ice cubes - 10 kilos
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dishwasher tablets - 1 pack
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles

Tips

Plan one table and one chair for each vendor unless your layout says otherwise, then add a separate information desk and a few stools for volunteers. Confirm the final vendor count before collecting furniture.
Prepare one cash drawer, calculator and card machine for each sales point, plus enough change for the opening rush. Test every card machine and bring extension cords and power strips at least one day before the market.
For coffee and tea, set out reusable cups or coffee cups, pitchers, thermos flasks, kettles and coffee machines before doors open. Keep plates, cutlery sets, serving platters and serving utensils together so volunteers are not searching during the busiest period.
If vendors are selling clothing or larger toys, reserve clothes racks and storage boxes in advance rather than assuming the venue has them. Label shared storage areas before vendors arrive so boxes do not spread into walkways.
For an outdoor market, check the forecast 24 hours beforehand and prepare party tents, LED lamps or string lights if rain or low light is possible. Bring coolers for chilled items and keep power cables away from customer routes.

Frequently asked questions

What should I buy for a Toy Market?: Start with display and service essentials: tables, chairs, an information desk, price tags, cash drawers, calculators and card machines. Add coffee and tea equipment, cups, thermos flasks, extension cords and storage boxes based on your vendor count. Finalise quantities after registrations close.
How many tables do I need for a Toy Market?: Plan at least one table per registered vendor, then add the information desk and any refreshment tables separately. Confirm the number of vendors 3 to 5 days before the event so you can adjust furniture and the table layout.
How much change should I prepare for a Toy Market?: Prepare change for the first 2 hours of trading, with small notes and coins suited to your expected prices. Count and separate the cash into each drawer before opening, and keep a reserve in a secure place rather than in the public sales area.
What do I need for refreshments at a Toy Market?: Provide coffee machines or kettles, thermos flasks, coffee cups, reusable cups, pitchers, plates, cutlery sets and serving utensils. Set up the refreshment station at least 30 minutes before doors open and keep coolers available for anything that must stay chilled.

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