Tile Removal Campaign Checklist

A tile removal campaign needs more than people and hand tools. Set the date and work area first, then arrange permits, waste capacity, transport and volunteer registration before supplies are collected. On the day, the route, work areas, safety signs, registration table and refreshments should be ready before the first volunteer arrives. Use this checklist to keep preparation in the right order and avoid delays caused by missing equipment, unclear work zones or a container that arrives too late.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the event date and area
2 people
Check permits
Reserve a waste container
Arrange transport for tiles
2 people
Invite volunteers
2 people
Process registrations
Collect dietary requirements
Send participant information
Mark tiles and planting beds
3 people
Check the surface for cables
2 people
Check tools
2 people
Collect tools
2 people
Collect plants and soil
2 people
Do the shopping
2 people
Set Out the Route and Work Areas
3 people
Have the waste container placed
Build party tents
4 people
Set up tables and chairs
3 people
Set up the registration table
2 people
Distribute tools per work area
3 people
Place safety signs
2 people
Chill drinks
2 people
Set out snacks and lunch
3 people

Event

Welcome volunteers
3 people
Register participants
2 people
Give safety instructions
2 people
Assign work areas to volunteers
2 people
Loosen the tiles
12 people
Dispose of tiles
6 people
Clear sand and debris from the sections
8 people
Add Soil to Plant Beds
6 people
Plant and sow
8 people
Water the work sections
4 people
Refill drinks
2 people
Serve snacks
3 people
Serve coffee and tea
2 people
Separate waste and reusable materials
3 people
Collect tools
3 people
Inspect the work area
2 people

Aftercare

Clear tables and chairs
4 people
Take down party tents
4 people
Clean dishes and equipment
3 people
Leave the venue clean
4 people
Have waste container collected
Return borrowed tools
2 people
Store leftover materials
2 people
Photograph the planting beds
Send thank-you message to participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Chairsqty 40
Tableclothsqty 6

Tools

Shovelsqty 12
Hoesqty 8
Pickaxesqty 6
Rubber malletsqty 6
Tile liftersqty 6
Broom setsqty 6
Scoopsqty 6
Wheelbarrowsqty 8
Bucketsqty 12
Grabber tongsqty 4
Measuring tapesqty 4
Spirit levelsqty 4
Hand trucksqty 2

Safety

Safety gogglesqty 20
Work glovesqty 40
Safety vestsqty 20
Hearing protectionqty 12
First aid kit
Crowd control barriersqty 12
Warning signsqty 8
Flashlightsqty 6

Kitchen

Water dispensersqty 3
Thermos flasksqty 4
Coolersqty 4
Coffee machinesqty 2

Tableware

Reusable cupsqty 80
Reusable platesqty 60
Reusable cutleryqty 60
Coffee cupsqty 50
Serving plattersqty 8
Serving tongsqty 6

Decorations

Information boardsqty 6
Route arrowsqty 12
Chalk markersqty 6

Catering

Groceries

Tips

Reserve the waste container and arrange tile transport early enough for the full volume of removed material. Confirm the container placement before the campaign day so wheelbarrows and hand trucks have a clear route.
Check the surface for cables before marking tiles and planting beds. Keep the marked work areas separate from planting supplies, volunteer registration and the route used to move broken tiles.
Count tools by work area, not just in total. Prepare enough shovels, hoes, pickaxes, tile lifters, brooms, buckets and wheelbarrows so volunteers are not waiting for one shared tool.
Set up safety controls before distributing equipment. Place barriers and warning signs, provide safety goggles, gloves, vests and hearing protection, and keep the first aid kit visible at the registration table.
Send participant information before the event and collect dietary requirements during registration. On the day, prepare water, coffee, chilled drinks, snacks and lunch before volunteers begin work, rather than during the first break.

Frequently asked questions

How far in advance should I plan a tile removal campaign?: Start planning at least 4 to 6 weeks ahead. This gives you time to confirm the area, check permits, reserve a waste container, arrange transport and process volunteer registrations.
How many tools do I need for a tile removal campaign?: Plan tools by work area and volunteer group instead of using one central pile. As a starting point, provide at least one wheelbarrow, several buckets and sweeping tools per active area, then add digging and tile-lifting tools according to the number of people working there.
When should the waste container arrive?: Have the container placed before setup begins on the campaign day, with enough access for loading and transport. Confirm the delivery time at least 1 week in advance and check that its position does not block the marked route or work areas.
What safety equipment is needed for tile removal?: Provide work gloves, safety goggles and safety vests for every participant, plus hearing protection where noisy tools are used. Put barriers and warning signs in place before volunteers arrive, and keep a first aid kit accessible throughout the campaign.

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