What to Buy for a Tennis Tournament
A tennis tournament needs more than rackets and balls. Plan supplies for registration, scoring, hydration, catering and the practical problems that appear between matches. Bring enough new and spare tennis balls, plus backup equipment, coolers, cups and printed scorecards. This list also covers the items people often arrange too late, such as power access, shade, towels and a working printer for last-minute schedule changes.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 32
- Registration desk
- Party tentsqty 2
- Clothes racksqty 2
Sports equipment
- Tennis ballsqty 48
- Spare tennis ballsqty 24
- Tennis screensqty 4
- Backup tennis racketsqty 8
- Scoreboardsqty 8
- Match netsqty 2
- Conesqty 20
- Field marking tapeqty 4
- Ball tubesqty 12
- Towelsqty 20
Equipment
- Laptop
- Printer
- Extension cordsqty 4
- Power stripsqty 4
- Mobile phonesqty 2
- Power banksqty 3
- Portable speaker
- Microphone
- Coolersqty 4
- Thermos flasksqty 4
Tableware
- Reusable cupsqty 80
- Coffee cupsqty 40
- Platesqty 60
- Cutlery setsqty 60
- Serving plattersqty 8
- Scissorsqty 4
Kitchen
- Cutting boardsqty 3
- Knivesqty 6
- Serving tongsqty 6
- Corkscrewqty 2
- Bottle openersqty 3
Decorations
- Competition bannersqty 4
- Directional signsqty 8
- Bib numbersqty 32
- Prizesqty 6
Lighting
- LED lampsqty 6
- Batteriesqty 24
Cleaning
- Waste binsqty 6
- Broom setsqty 3
- Mopsqty 3
- Bucketsqty 3
- Cleaning clothsqty 20
- Hand soap dispensersqty 4
- Toilet paper holdersqty 4
Catering
- Groceries
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Alcohol-free beer - 24 cans
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Sugar - 1 pack
- Mints - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Lemons - 6 pieces
- Ice cubes - 6 bags
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilos
- Mandarins - 30 pieces
- Whole grain bread - 8 loaves
- White rolls - 40 pieces
- Whole wheat wraps - 24 pieces
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Chicken breast topping - 1 kilo
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Herb cheese - 4 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 40 pieces
- Nut bars - 24 pieces
- Currant buns - 24 pieces
- Cookies - 6 packs
- Chocolate bars - 24 pieces
- Vegetarian pasta salad - 4 kilos
- Chicken salad - 3 kilo
- Quinoa salad - 2 kilos
- Olives - 3 jars
- Pickles - 2 jars
- Napkins - 200 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Hand gel - 4 bottles
- Toilet paper - 24 rolls
- Trash bags for small waste - 30 pieces
Tips
- Allow at least 3–4 tennis balls per court for the tournament, plus 1–2 spare tubes per court. Check the balls before match day and keep replacements at the registration desk.
- Plan 500–750 ml of water per player for every 2 hours of play, then add extra drinks for warm weather. Fill the coolers before the first matches and keep a separate supply for officials and supervisors.
- Print scorecards, placards and the final match schedule at least 24 hours beforehand. Bring a laptop, printer, extension cords and power strips so you can handle a late withdrawal or schedule change on site.
- Set aside one complete backup setup: spare rackets, extra balls, towels and power banks. These are easy to overlook and difficult to replace once matches have started.
- Buy or collect catering supplies no later than the day before, while leaving fresh products until the event day. Count reusable cups, coffee cups, plates and cutlery for every participant, supervisor and guest, then add 10% extra.
Frequently asked questions
- How many tennis balls do I need for a tournament?
- Plan 3–4 balls per court for active play, with at least 1–2 spare tubes per court. For a four-court tournament, that means preparing roughly 12–16 match balls plus 4–8 spare tubes.
- How much water should I buy for a tennis tournament?
- Allow 500–750 ml per player for every 2 hours of play, and add extra drinks for supervisors and hot weather. For 32 players playing for 4 hours, prepare at least 32–48 litres of water or equivalent drinks.
- What catering supplies are needed for a tennis tournament?
- Provide one plate, one cutlery set and at least two reusable cups per person if food and drinks are served during the day. Add 10% extra, and include coffee cups, serving platters, coolers and thermos flasks.
- When should I buy supplies for a tennis tournament?
- Buy non-perishable supplies, prizes, paper goods and backup equipment at least 3–5 days before the tournament. Buy fresh products the day before or on the morning of the event, and fill the coolers before registration opens.
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