What you need for a Technology Day

A Technology Day needs more than laptops and a projector. You will need enough workstations, shared electronics, hand tools, power access and charging points for every workshop group. Order specialist equipment early, especially microcontrollers, robot kits, sensors and 3D printers. Check dietary requirements before placing the catering order, and buy drinks, labels and printing supplies close enough to the event that nothing is missing or stale.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 18
Chairsqty 110
Registration desk
Workbenchesqty 8
High tablesqty 4
Waste binsqty 8

Equipment

Laptopsqty 12
Microcontrollersqty 12
Robot kitsqty 8
3D Printersqty 2
Soldering stationsqty 6
Multimetersqty 8
Projectorsqty 2
Projection screensqty 2
Extension cordsqty 12
Power stripsqty 14
USB cablesqty 20
Charging stationsqty 4
Portable speakersqty 2
Microphonesqty 2

Technical equipment

Breadboardsqty 12
Jumper wiresqty 12
LED setsqty 12
Resistance bandsqty 12
Sensor setsqty 12
Crocodile clipsqty 24
Solderqty 6
Cutters and Stripping Pliersqty 8
Screwdriver setsqty 8
Tape measuresqty 8
Construction materialsqty 12
Cardboard sheetsqty 40
Wooden slatsqty 30
Cable tiesqty 200
Insulation tapeqty 12
Duct tapeqty 6
Glue gunsqty 6
Glue Sticksqty 60
Safety gogglesqty 30
Work glovesqty 30
Cutting matsqty 12
Craft knivesqty 12
Rulersqty 12
Markersqty 30
Pencilsqty 30
Notepadsqty 30
Worksheetsqty 120
Name stickersqty 120

Tableware

Reusable cupsqty 140
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Tea glassesqty 80
Serving traysqty 8
Pitchersqty 6
Serving spoonsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 3
Coolersqty 4
Thermos flasksqty 6
Cutting boardsqty 4
Knivesqty 6
Bowlsqty 12
Pliersqty 6

Decorations

Tech Day postersqty 12
Directional signsqty 20
Arrow stickersqty 30
Tableclothsqty 12
Name badge holdersqty 120
Balloonsqty 100

Lighting

LED string lightsqty 4
Battery lampsqty 6

Cleaning

Vacuum cleanersqty 2
Mopsqty 3
Bucketsqty 3
Hand broomsqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemon - 10 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 8 crates
- Spa Red - 3 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Chocolate milk - 4 cartons
- Apples - 80 pieces
- Bananas - 60 pieces
- Grapes - 8 trays
- Mandarins - 60 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Popcorn - 5 bags
- Salted sticks - 5 bags
- Rice cakes - 6 packs
- Muesli bars - 120 pieces
- Cookies - 8 packs
- Gluten-free cookies - 2 packs
- Vegan cookies - 2 packs
- Sandwiches - 120 pieces
- Whole grain bread - 8 loaves
- Mini croissants - 80 pieces
- Herb cheese - 6 tubs
- Mild cheese - 3 kilograms
- Vegan cheese - 1 kilogram
- Ham - 2 kilograms
- Chicken breast - 2 kilogram
- Hummus - 8 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Butter - 2 packs
- Cucumbers - 10 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Carrots - 3 kilogram
- Lettuce - 8 heads
- Meal salads - 30 pieces
- Pasta salad - 8 kilograms
- Vegetarian wraps - 30 pieces
- Chicken wraps - 40 pieces
- Vegan wraps - 20 pieces
- Tomato soup - 10 liters
- Vegetable soup - 8 liters
- Soup sticks - 6 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Spice mix - 2 bags
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 80 pcs
- Garbage bags for PMD - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 12 pieces
- Cleaning cloths - 20 pieces
- Hand soap - 6 bottles
- Toilet paper - 36 rolls
- Paper towels - 12 packs
- Bandages - 2 boxes
- Ice packs - 20 pieces

Tips

Plan one complete workstation per small group, then add a few spare components. For electronics sessions, count breadboards, jumper wires, LED sets, resistance bands and sensor sets by group rather than by event.
Order technical equipment at least 3–4 weeks ahead if it comes from a supplier. Include extra USB cables, crocodile clips, solder and batteries because these are easy to lose or damage during practical workshops.
Count power points before buying extension cords and power strips. Keep at least one charging station for every 6–8 laptops or devices, and test every cable and power connection before participants arrive.
Provide enough safety and hand tools for simultaneous work. A practical starting point is one multimeter, screwdriver set and pair of cutters or stripping pliers per workstation, with spare tools for the busiest session.
Buy refreshments only after registration closes and dietary requirements are collected. Allow roughly 2–3 drinks per person for the first hour, then 1 drink per person for each additional hour, plus water throughout the day.

Frequently asked questions

What equipment do I need for a Technology Day?: Most Technology Days need laptops, microcontrollers, robot kits, projectors, screens, extension cords, power strips and charging stations. The workshop format determines whether you also need 3D printers, soldering stations, multimeters or portable speakers.
How many laptops do I need for a Technology Day?: Provide one laptop for each participant if the work is individual, or one for every 2–3 participants when they work in pairs or small groups. Add 1–2 tested spare laptops for a full-day event.
How early should I order Technology Day equipment?: Order specialist equipment 3–4 weeks before the event and confirm delivery one week later. Test laptops, software, cables and workshop hardware at least 3 days before the first session.
How much food and drink should I buy for a Technology Day?: Plan one lunch portion per attendee, plus 5–10% extra for unexpected guests or larger appetites. For drinks, allow 2–3 per person during the first hour and one per person for every additional hour, with water available all day.

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