What you need for a team sailing race

A team sailing race needs more than boats and life jackets. You will also need clearly marked start and finish areas, waterproof race materials, communication equipment and supplies for registration and refreshments. Buy or gather safety equipment before the weather check, not on race morning. Use this list alongside your participant numbers so you can match boats, life jackets, team bibs, seating and drinks to the final registrations.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Buffet tablesqty 3
Tableclothsqty 8
Waste binsqty 6

Sports equipment

Sailboatsqty 8
Life jacketsqty 50
Competition buoysqty 8
Anchor linesqty 8
Start flagsqty 3
Finish flagsqty 3
Team bibsqty 50
Whistlesqty 6
Waterproof scoreboardsqty 2
Waterproof scorecardsqty 30
Waterproof route mapsqty 12
Spare paddlesqty 8
Tow linesqty 4
Emergency blanketsqty 20
Waterproof clipboardsqty 6
Spare sailsqty 2
Tarpsqty 8
Life ringsqty 4
Throw linesqty 4
Race numbersqty 8
Prizesqty 3
Medal ribbonsqty 50

Equipment

Walkie-Talkiesqty 4
Megaphone
Laptopsqty 2
Power banksqty 6
Extension cordsqty 4
Power stripsqty 4
Waterproof walkie-talkiesqty 6
Waterproof phone casesqty 10
Stopwatchesqty 4
Calculatorsqty 2
Printer
Binocularsqty 3

Lighting

LED light stringsqty 4
Battery lanternsqty 6

Tableware

Glassesqty 80
Coffee cupsqty 60
Platesqty 80
Cutlery setsqty 80
Coffee potsqty 4
Teapotsqty 2

Kitchen

Coolersqty 6
Food warmersqty 4
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving plattersqty 12
Serving spoonsqty 8
Thermos flasksqty 4
Water jugsqty 6
Gas burnersqty 2
Gas cylindersqty 2
Cooking potsqty 4
Cooling matsqty 8
Towelsqty 12

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 8 liters
- Oat milk - 3 liters
- Still water - 12 bottles
- Sparkling water - 8 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Alcohol-free beer - 48 bottles
- Beer - 72 bottles
- White wine - 8 bottles
- Rosé - 6 bottles
- Red wine - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Sandwiches - 80 pieces
- Wholemeal bread - 6 loaves
- Kaiser rolls - 50 pieces
- Mini wraps - 40 pieces
- Young cheese - 2 kilos
- Aged cheese - 2 kilo
- Ham - 1,5 kilo
- Chicken breast slices - 1.5 kilos
- Hummus - 1 kilo
- Cream cheese - 1 kilo
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 500 grams
- Eggs - 30 pieces
- Chicken breast - 4 kilos
- Vegetarian burgers - 30 pieces
- Hamburger buns - 60 pieces
- Rice - 3 kilos
- Pasta - 3 kilos
- Pasta sauce - 5 jars
- Vegetable burger sauce - 2 bottles
- Lettuce - 8 heads
- Tomatoes - 3 kilos
- Cucumbers - 8 pieces
- Bell peppers - 12 pieces
- Onions - 2 kilos
- Mushrooms - 2 kilos
- Corn - 6 cans
- Cucumber salad - 2 kilos
- Pasta salad - 4 kilo
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Peanuts - 4 bags
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 4 kilos
- Cookies - 8 packs
- Muesli bars - 60 pieces
- Lemons - 12 pieces
- Ice cubes - 20 kilo
- Napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 2 packs

Cleaning

Broomqty 2
Mopqty 2
Bucketsqty 4
Rubber glovesqty 8
Microfiber clothsqty 12
Foldable waste containersqty 6
Litter pickersqty 3

Decorations

Event bannersqty 4
Team table labelsqty 8
Directional signsqty 10
Bib numbersqty 8

Tips

Plan one suitable life jacket for every participant, plus a small reserve if your sailing provider does not supply extras. Check sizes during registration rather than discovering missing fits at the dock.
Prepare waterproof route maps, scorecards and scoreboards before race day. Print at least one route map per team and keep spare copies at the registration desk in case paper gets wet or lost.
Bring enough communication equipment for the start area, finish area and safety team. Waterproof walkie-talkies are useful on the water; keep power banks ready and test every device before setup.
Allow one team bib per sailor and keep several spare bibs for late changes or damaged numbers. Pack whistles with the safety equipment so officials and crews can signal without relying on phones.
Set aside practical shore supplies as well as race gear: tables, chairs, waste bins, tents, glasses and lighting. Take battery lanterns and LED light strings if registration, scoring or pack-down may continue after daylight.

Frequently asked questions

What safety equipment do I need for a team sailing race?: Provide one correctly fitting life jacket for every person on a boat, along with whistles, emergency blankets and suitable tow lines. Check the boats’ existing safety equipment before buying extras, and complete the inspection at least one day before the race.
How many boats do I need for a team sailing race?: Match the number of sailboats to the final team format and starting order. Confirm the boat count when registrations close, then reserve the boats and any spare paddles early enough for the provider to prepare them.
What race materials should I print or buy?: Prepare start flags, finish flags, competition buoys, anchor lines, waterproof route maps, scorecards and a waterproof scoreboard. Print one instruction pack per team plus at least two spare copies, and keep them protected until the briefing.
How much communication equipment is needed on race day?: Plan one communication device for the race coordinator, start area, finish area and safety team, with at least one spare if the course is spread out. Charge all walkie-talkies and power banks the evening before, then test the range before participants arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.