What you need for a tattoo and piercing fair
A tattoo and piercing fair needs more than artist tables and a welcome desk. You need reliable power, bright task lighting, clear signs, payment equipment and a way to keep drinks and supplies organised throughout the day. Plan each artist and piercer’s pitch before buying or collecting anything, then add backup cables, batteries and chargers. This checklist helps you cover the practical items visitors and exhibitors notice when they are missing.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 30
- Chairsqty 80
- Bar stoolsqty 8
- Display wallsqty 20
- Dressing tablesqty 12
- Clothes racksqty 6
- Bollardsqty 12
- Reception desk
- Storage cratesqty 20
Equipment
- Sound system
- Microphonesqty 2
- Laptopsqty 3
- Tabletsqty 3
- Card machinesqty 3
- Extension cordsqty 8
- Power stripsqty 15
- USB chargersqty 8
- Coolersqty 6
- Cash drawer
Lighting
- LED work lightsqty 8
- Mood lightingqty 12
- Light standsqty 6
- Spare batteriesqty 24
Decorations
- Trade show bannersqty 6
- Entrance sign
- Directional signsqty 12
- Artist signsqty 30
- Fabric tableclothsqty 30
- Buntingqty 8
- Photo backdrop
- Balloonsqty 100
Tableware
- Reusable glassesqty 120
- Coffee cupsqty 80
- Platesqty 100
- Cutlery setsqty 100
- Serving traysqty 8
- Serving jugsqty 6
Kitchen
- Coffee machinesqty 3
- Kettlesqty 2
- Hot boxesqty 3
- Cutting boardsqty 4
- Chef's knifeqty 4
- Serving tongsqty 8
- Measuring cupsqty 3
- Cooling racksqty 6
Cleaning
- Waste binsqty 12
- Cleaning bucketsqty 4
- Mopsqty 6
- Broom setsqty 4
- Dustpan and brushqty 4
- Cleaning glovesqty 12
- Microfiber clothsqty 30
- Hand soap dispensersqty 8
- Disinfectant dispensersqty 10
Tattoo and Piercing Supplies
- Screen Waste Binsqty 12
- Sharps containersqty 12
- Stainless steel worktopsqty 12
- Workstation matsqty 24
- Tattoo chairsqty 12
- Piercing Chairsqty 6
- Magnifying lampsqty 8
- Display casesqty 12
- Jewelry displaysqty 12
Registration
- Visitor badgesqty 1000
- Artist passesqty 100
- Wristbandsqty 1000
- Ticket rollsqty 1000
- Clipboardsqty 12
- Desk pensqty 30
- Clipboardsqty 12
- Visitor formsqty 500
- Consent formsqty 300
- Aftercare Brochuresqty 500
- Cash register and change tray
Catering
- Groceries
- Coffee beans - 3 kilo
- Tea bags - 250 pieces
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Sugar sticks - 500 pieces
- Sweetener - 300 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemon juice - 2 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 4 crates
- Beer - 6 crates
- White wine - 12 bottles
- Red wine - 6 bottles
- Prosecco - 6 bottles
- Ice cubes - 20 kilo
- Mini water bottles - 300 units
- Mini croissants - 150 pieces
- Mini muffins - 150 pieces
- Mini brownies - 150 pieces
- Currant buns - 60 pieces
- White rolls - 100 pieces
- Wholemeal bread rolls - 100 pieces
- Mini wraps - 120 pieces
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Smoked chicken - 2 kilo
- Back ham - 2 kilos
- Smoked salmon - 1.5 kilos
- Avocado - 30 pieces
- Cucumbers - 20 pieces
- Tomatoes - 5 kilos
- Lettuce - 10 heads
- Arugula - 8 bags
- Bell peppers - 4 kilo
- Red onion - 2 kilos
- Olives - 3 jars
- Eggs - 60 pieces
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Pesto sauce - 4 jars
- Garlic sauce - 3 bottles
- Balsamic dressing - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salted peanuts - 4 bags
- Rice cakes - 6 packs
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 8 kilos
- Mandarins - 80 pieces
- Lemons - 3 kilos
- Napkins - 2000 pieces
- Paper cups - 1000 pieces
- Stir sticks - 1000 pieces
- Paper straws - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 150 pieces
- Organic waste bags - 50 pieces
- Dishwasher tablets - 50 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 6 bottles
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 12 bottles
- Nitrile gloves - 20 boxes
- Sterile gauze pads - 20 packs
- Disposable aprons - 200 pieces
- Disposable face masks - 300 pieces
- Disposable hair caps - 150 pieces
- Disposable shoe covers - 150 pairs
- Disposable placemats - 300 units
- Skin disinfectant wipes - 20 packs
- Sterile cotton swabs - 20 packs
- Bandages - 10 boxes
- Paper towels - 20 packs
Tips
- Allow at least one table and two chairs for each artist or piercer, then add a few bar stools if guests need to talk while standing. Reserve extra tables for reception, catering and merchandise rather than taking them from exhibitor pitches.
- Give every working pitch a dedicated light and access to power. Pack extension cords, power strips and USB chargers, and bring spare batteries for lights and payment devices; test the full setup at least one day before the fair.
- Keep the entrance visible with an entrance sign, reception desk and directional signs. Prepare artist signs before opening so visitors can find a specific artist without asking the reception team every time.
- Bring card machines, laptops or tablets and a cash drawer if you accept payments on site. Charge all devices overnight and pack one charger per device, plus at least two spare USB charging cables.
- Use storage crates to keep cables, forms and personal items off the floor, and place coolers where catering staff can reach them without blocking visitor routes. Chill drinks several hours before doors open, not during setup.
Frequently asked questions
- What furniture do I need for a tattoo and piercing fair?
- Plan on at least one table and two chairs per artist or piercer, plus a reception desk and separate catering tables. Add storage crates and bar stools where consultations or waiting areas need extra seating.
- How many lights and power cables should I bring?
- Provide at least one LED work light for every active artist or piercing station, with a light stand where the venue lighting is poor. Bring enough extension cords and power strips to reach every pitch, plus 10–20% spare capacity for replacements.
- What payment equipment is needed at a tattoo fair?
- Bring one tested card machine for each busy payment point, along with a cash drawer if you accept cash. Charge laptops, tablets and card machines overnight and pack at least one spare charger for every three devices.
- When should I prepare the shopping and event supplies?
- Complete the main shopping and collect rented or borrowed supplies at least 2–3 days before the fair. Chill drinks several hours before opening, and finish the pitch and signage check no later than the evening before.
Start this plan in Lizzt
Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.
Organize this event for free with LizztOrganize for free and invite your contacts!