What you need for a sustainability bike tour

A sustainability bike tour needs more than bicycles and a route. You need clear signs, a way to handle punctures and minor repairs, charged communication equipment, and practical supplies at the start and finish. Plan route materials for every junction where riders could take the wrong turn, plus spare power for phones and microphones. This shopping list also covers seating, shelter, lighting, registration materials and the equipment volunteers need on the road.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 70
Bar stoolsqty 4
Bicycle Racksqty 12
Tableclothsqty 8

Equipment

Mobile sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 6
Mobile phonesqty 6
Charging cablesqty 8

Lighting

LED lampsqty 8
String lightsqty 4

Route supplies

Route signsqty 24
Directional signsqty 18
Crowd control barriersqty 12
Traffic conesqty 24
Ratchet strapsqty 12
Ground pegsqty 30
Vests for supervisorsqty 12
Route mapsqty 75
Clipboardsqty 6
Markersqty 12

Cycling supplies

Bike pumpsqty 4
Tire leversqty 8
Spare inner tubesqty 20
Tape kitsqty 8
Allen key setsqty 4
Chain oilqty 2
Cable tiesqty 100
Work glovesqty 8

First aid

First aid kitsqty 3
Cool packsqty 12
Emergency blanketsqty 6
Disposable glovesqty 50
Disinfectant wipesqty 3
Bandagesqty 100

Tableware

Reusable drinking cupsqty 100
Reusable platesqty 80
Reusable cutleryqty 100
Coffee cupsqty 80
Serving plattersqty 12
Pouring jugsqty 8
Thermos flasksqty 6
Serving spoonsqty 8

Kitchen

Coolersqty 8
Thermoboxesqty 4
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving traysqty 10
Kitchen towelsqty 12

Decorations

Sustainability bannersqty 4
Chalkboardsqty 6
Reusable buntingqty 6

Cleaning

Waste binsqty 8
Waste sorting binsqty 4
Broomsqty 3
Eye-catchersqty 2
Floor squeegeesqty 2
Bucketsqty 4

Catering

Groceries
- Still mineral water - 80 liters
- Sparkling mineral water - 40 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 8 liters
- Coca-Cola Zero - 8 liters
- Lemonade syrup - 4 liters
- Coffee beans - 3 kilograms
- Tea bags - 120 pieces
- Decaf coffee - 500 grams
- Milk - 8 liters
- Oat milk - 6 liters
- Lemon tea - 30 bags
- Black tea - 30 bags
- Herbal tea - 30 bags
- Sugar - 2 kilograms
- Sweeteners - 200 pieces
- Honey - 2 jars
- Lemons - 3 kilogram
- Ice cubes - 20 kilograms
- Whole wheat rolls - 90 pieces
- Multigrain rolls - 90 pieces
- Whole wheat wraps - 80 pieces
- Rye bread - 6 packs
- Unsalted butter - 2 kilograms
- Low-fat margarine - 1 kilogram
- Mild cheese - 3 kilograms
- Goat cheese - 1 kilogram
- Plain hummus - 2 kilograms
- Red pepper hummus - 2 kilogram
- Cream cheese - 1 kilogram
- Turkey breast - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Egg salad - 2 kilograms
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 15 pieces
- Tomatoes - 5 kilograms
- Red peppers - 3 kilograms
- Carrots - 4 kilograms
- Arugula - 1 kilogram
- Mixed salad - 3 kilograms
- Avocados - 20 pieces
- Red onions - 1 kilogram
- Corn - 8 cans
- Chickpeas - 8 cans
- Lentils - 6 cans
- Brown rice - 6 kilograms
- Whole grain couscous - 4 kilograms
- Pasta - 5 kilogram
- Pesto sauce - 2 kilograms
- Tomato sauce - 4 liters
- Coconut milk - 4 liters
- Vegetable broth - 2 liters
- Olive oil - 2 liters
- Sunflower oil - 1 liter
- Balsamic vinegar - 1 bottle
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Paprika powder - 1 jar
- Curry powder - 1 jar
- Italian herbs - 1 jar
- Salt - 1 kilogram
- Black pepper - 1 jar
- Apples - 12 kilograms
- Bananas - 10 kilograms
- Pears - 8 kilograms
- Grapes - 6 kilograms
- Oranges - 8 kilogram
- Muesli bars - 100 pieces
- Mixed nuts - 4 kilograms
- Raisins - 2 kilograms
- Whole grain crackers - 10 packs
- Paprika chips - 2 kilograms
- Plain chips - 2 kilograms
- Olives - 2 kilograms
- Pickles - 2 jars
- Dark chocolate - 2 kilograms
- Tea towels - 12 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Residual waste bags - 40 pieces
- Compostable trash bags - 30 pieces
- Paper napkins - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls

Tips

Prepare one route map per participant or group, then print at least 10% extra for late registrations, damaged copies and volunteers. Keep a few maps on clipboards for route guides.
Pack one basic repair setup for each support point: a bike pump, tire levers, spare inner tubes, a tape kit and an Allen key set. Check that the tubes match the bicycles used on the tour.
Bring power banks and the correct charging cables for every route guide and first aid coordinator, with at least one spare power bank for every 10 devices. Charge everything the evening before.
Count route signs and traffic cones by decision point, not just by kilometre. Put signs at every turn and use barriers or cones where riders need to stay away from vehicles or unsafe areas.
Set up tables, chairs, bicycle racks and shelter before participants arrive, and bring LED lamps or string lights if the finish runs into low light. Keep extension cords and power strips away from wet ground and walking routes.

Frequently asked questions

What should I buy for a sustainability bike tour?: Plan for route signs, directional signs, maps, clipboards and markers, plus pumps, tire levers, spare inner tubes, tape kits and Allen key sets. You will also need communication and power equipment, such as mobile phones, charging cables and power banks, along with tables, chairs, bicycle racks and shelter.
How many route maps do I need for a bike tour?: Print one map for each participant or assigned group, depending on how the tour is organised. Add at least 10% extra, and keep separate copies for route guides, first aid coordinators and bicycle roadside assistance.
How many spare inner tubes should I bring?: Use at least one spare inner tube for every planned roadside support point, then add two to four extra tubes for a larger group or a longer route. Check the sizes before packing them; a tube that does not fit the bicycles is of no use during the tour.
When should I prepare the bike tour supplies?: Check and pack repair supplies, signs and printed materials at least 24 hours before departure. Charge phones, microphones and power banks the evening before, and place route signs, barriers and bicycle racks on site before participants arrive.

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