What you need for a student rowing regatta

A student rowing regatta needs more than race boats and oars. You also need clearly marked start and finish areas, safety equipment, reliable timing, weatherproof storage and enough power for laptops, tablets and lighting. Use this list to shop and pack before the crews arrive. Check quantities against your race categories, registered crews, volunteers and the number of boats running at the same time.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 12
Folding chairsqty 80
Buffet tablesqty 4
Beer tablesqty 8
Tableclothqty 16

Sports equipment

Race boatsqty 8
Spare boatsqty 2
Oarsqty 24
Spare oarsqty 6
Life jacketsqty 30
Safety boatsqty 2
Start buoysqty 12
Course markingsqty 24
Finish buoysqty 4
Boat supportsqty 10
Paddlesqty 4
Water shoesqty 8
Barrier tapeqty 6
Conesqty 20
Waterproof scoreboardsqty 2
Competition bibsqty 30
Start flagsqty 4
Finish flagsqty 4
Medal binsqty 3

Equipment

Stopwatchesqty 6
Walkie-talkiesqty 10
Megaphoneqty 2
Laptopsqty 3
Tabletsqty 4
Printer
Extension cordsqty 8
Power stripsqty 6
Power banksqty 8
Waterproof storage boxesqty 8

Lighting

LED lampsqty 8
String lightsqty 6

Tableware

Reusable cupsqty 150
Reusable platesqty 120
Reusable cutleryqty 150
Coffee cupsqty 80
Pitcherqty 6

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 8
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving spoonsqty 8
Serving plattersqty 12
Serving traysqty 8
Thermos flasksqty 6
Ice cube traysqty 6

Decorations

Association flagsqty 12
Route signsqty 12
Info boardsqty 8
Directional signsqty 10
Cocktail table coversqty 6

Cleaning

Waste binsqty 12
Plastic waste binsqty 4
Broomqty 4
Dustpan and brushqty 4
Mopsqty 3
Bucketsqty 4
Hand soap dispensersqty 6
Towel holdersqty 4
First aid kitsqty 2
Emergency blanketsqty 10
Flashlightsqty 6

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon - 12 pieces
- Tea sugar - 1 pack
- Still mineral water - 12 bottles
- Sparkling mineral water - 8 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Sports drink - 80 bottles
- Isotonic drink - 40 bottles
- Ice cubes - 12 bags
- Brown bread - 12 loaves
- White bread - 8 loaves
- Whole wheat wraps - 6 packs
- Bread rolls - 80 pieces
- Mini croissants - 60 pieces
- Young cheese - 4 kilograms
- Aged cheese - 2 kilograms
- Cooked ham - 3 kilograms
- Chicken breast slices - 2 kilogram
- Hummus - 2 kilograms
- Cream cheese - 2 kilograms
- Peanut butter - 2 jars
- Jam - 3 jars
- Butter - 1.5 kilogram
- Herb cheese - 1 kilogram
- Cucumber - 12 pieces
- Tomato - 4 kilograms
- Lettuce - 8 heads
- Bell peppers - 3 kilograms
- Carrots - 3 kilogram
- Cherry tomatoes - 3 kilograms
- Grapes - 4 kilograms
- Apples - 80 pieces
- Bananas - 80 pieces
- Oranges - 50 pieces
- Muesli bars - 120 pieces
- Energy bars - 80 pieces
- Currant buns - 80 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Snacks - 6 bags
- Cookies - 8 packs
- Brownies - 80 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Pesto sauce - 2 jars
- Pasta salad - 8 kilograms
- Potato salad - 6 kilogram
- Green salad - 6 kilograms
- Vegetarian wraps - 40 pieces
- Vegetarian burgers - 40 pieces
- Hamburger buns - 80 pieces
- Hamburgers - 80 pieces
- Vegan cheese - 2 kilograms
- French fries sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Satay sauce - 2 kilograms
- Herb mix - 4 sachets
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 2 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Small trash bags - 50 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 3 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Hand sanitizer - 6 bottles
- Bandages - 4 boxes
- Sunscreen - 6 bottles
- Insect repellent - 4 bottles
- Diet biscuits - 4 packs
- Gluten-free sandwiches - 12 pieces
- Vegan toppings - 2 kilogram

Tips

Plan one complete rowing setup per boat in each race, then add spare oars and at least one spare boat for equipment failure. Confirm boat supports and paddles before transport day, because these are easy to overlook when the main boats are already booked.
Provide one life jacket for every person who may enter a safety boat or work on the water, plus a clear storage point near the dock. Keep water shoes available for volunteers working around the competition pier and launch area.
Set aside timing equipment before race day: use one stopwatch per timing position and keep power banks ready for tablets, phones or radios. Test the walkie-talkies and megaphone before crews arrive, especially if the course is spread along the shore.
Protect paperwork and electronics from spray and rain by packing start cards, result forms, laptops, tablets and spare cables in waterproof storage boxes. Bring extension cords and power strips only after checking where the venue allows you to draw power.
Match tents, tables and chairs to the number of officials, volunteers and crews waiting on site, not just the number of spectators. Fill coolers shortly before the event and leave enough table space for registration, results and refreshments without blocking the dock.

Frequently asked questions

What equipment do I need for a student rowing regatta?: You need race boats, spare boats, oars and spare oars, life jackets, safety boats, course and buoy markings, boat supports, paddles and water shoes. Add timing, communication, printing and power equipment for the officials’ area.
How many life jackets do I need for a rowing regatta?: Prepare one life jacket for every person who may board a safety boat or work on the water at the same time. Add several spare jackets if volunteers rotate or participant numbers may change before registration closes.
What should I bring for a rainy rowing regatta?: Bring party tents, waterproof storage boxes, table coverings and enough LED lamps for darker conditions. Store start cards, result forms, laptops and tablets in sealed boxes, and test every extension cord and power strip before setup.
When should I buy supplies for a student rowing regatta?: Buy non-perishable equipment and printed materials at least 7 days before the regatta. Buy drinks and other perishable refreshments 1–2 days beforehand, then fill the coolers on the event morning.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.