What to buy for a Street Play Day

A Street Play Day needs more than sports equipment. You also need practical supplies for a temporary outdoor venue: seating, shade, cold drinks, power, lighting and clear traffic control. Use the quantities in your plan as a starting point, then adjust food and drink for your confirmed sign-ups and event length. Check access, weather and power needs before shopping, because forgotten extension cords, coolers and signage are difficult to replace on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 40
Beer tablesqty 4
Picnic blanketqty 8
Changing cubicle

Equipment

Battery speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4
Coolersqty 4
Thermos flasksqty 4

Lighting

LED light stringsqty 6
LED lampsqty 6

Traffic equipment

Crowd barriersqty 12
Traffic conesqty 16
Closing signsqty 4
Marker tapeqty 4

Sports equipment

Footballsqty 6
Basketballsqty 4
Vestsqty 20
Conesqty 30
Hoopsqty 12
Skipping ropesqty 12
Sidewalk chalkqty 24
Water balloonsqty 500
Sponge ballsqty 30
Can toss setqty 2
Ring toss setqty 2
Cornhole game
Tug of war rope
Water tablesqty 2
Plastic binsqty 8
Bubble solutionqty 12
Costumesqty 2
Board gamesqty 8
Card gamesqty 6

Decorations

Balloonsqty 150
Buntingqty 12
Tableclothsqty 8
Tapeqty 8
Ropeqty 4
Chalkboardsqty 4
Directional signsqty 12

Tableware

Reusable cupsqty 180
Reusable platesqty 180
Reusable cutleryqty 180
Serving spoonsqty 8
Small bowlsqty 12
Coffee cupsqty 60
Teaspoonsqty 60

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Pliersqty 6
Measuring cupsqty 2
Food storage containersqty 12
Aluminum foilqty 2
Ice packsqty 20

Cleaning

Waste binsqty 8
Hand broomsqty 4
Dustpan and brushqty 2
Bucketsqty 4
Mopsqty 4
Cleaning spongesqty 8
Hand soap dispensersqty 4

Safety

First aid kitsqty 2
Safety vestsqty 12
Flashlightsqty 4
Fever thermometer

Information

Program boardsqty 4
Registration formsqty 200
Pensqty 20
Wristbandsqty 200
Portal clampsqty 12

Catering

Groceries
- White rolls - 180 pieces
- Wholemeal rolls - 60 pieces
- Butter - 4 packs
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Vegetarian spreads - 12 tubs
- Hummus - 8 tubs
- Peanut butter - 4 jars
- Jam - 4 jars
- Cucumbers - 12 pieces
- Tomatoes - 3 kilograms
- Lettuce - 8 heads
- Bell peppers - 2 kilograms
- Carrots - 3 kilogram
- Apples - 12 kilograms
- Bananas - 8 kilograms
- Grapes - 6 kilograms
- Melons - 4 pieces
- Strawberries - 4 kilogram
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Tortilla chips - 8 bags
- Salted pretzels - 8 bags
- Mini cookies - 10 packs
- Tea biscuits - 8 packs
- Muesli bars - 100 pieces
- Gluten-free crackers - 4 packs
- Vegan cookies - 6 packs
- Chocolate bars - 60 pieces
- Ice pops - 150 pieces
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Spa Blauw - 12 bottles
- Sparkling water - 6 bottles
- Syrup - 6 bottles
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 3 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Stirrers - 500 pieces
- Ice cubes - 20 kilograms
- Ketchup - 4 bottles
- Mayonnaise - 4 jars
- Mustard - 3 jars
- Sweet chili sauce - 3 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 2 bottles
- Herb mix - 4 sachets
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- Disinfectant wipes - 6 packs
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 2 bottles
- Sponges - 12 pieces
- Garbage bags - 100 pieces
- Compostable bags - 50 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper carry bags - 50 pieces
- Bandages - 4 boxes
- Wound gauze - 4 packs
- Disposable gloves - 2 boxes
- Fever compresses - 4 pieces
- Sunscreen - 6 bottles
- Insect repellent - 4 bottles
- AA batteries - 16 pieces
- AAA batteries - 16 pieces

Tips

Plan drinks by attendance and duration: allow about 2–3 drinks per person for the first hour, then 1–2 per person for each additional hour. Add extra water for active games and warm weather.
Buy or collect serving supplies before the groceries arrive. Snacks, dietary alternatives, cups, napkins and waste bags are easy to overlook when the main focus is on the game equipment.
Check every game station against the equipment list before collection. Count balls, cones, hoops, skipping ropes and throwing sets separately so one missing item does not stop a whole activity.
Treat power as a shopping item, not an assumption. Match the battery speaker, microphone, LED lights and chargers with extension cords, power strips and power banks, and test the setup at least one day beforehand.
Traffic and weather supplies should be ready before setup starts. Keep barriers, cones, closing signs and marker tape together, and have party tents, blankets and changing space available if the forecast changes.

Frequently asked questions

How much food and drink do I need for a Street Play Day?: Use the confirmed sign-up count rather than an estimate. For drinks, plan 2–3 per person in the first hour and 1–2 for every hour after that; buy extra water when children will be playing actively or temperatures are high.
What equipment do I need for Street Play Day games?: The plan includes equipment for several stations, including footballs, basketballs, vests, cones, hoops, skipping ropes, sidewalk chalk, water balloons, sponge balls, can toss and ring toss. Count each station’s equipment separately before pickup and allow at least one spare ball or small replacement item where possible.
What should I bring for a street closure at a play day?: Prepare crowd barriers, traffic cones, closing signs and marker tape, and keep them together for setup. Check the permit and traffic plan several days before the event so missing signs or barriers can be resolved before the road closure begins.
When should I prepare the shopping for Street Play Day?: Confirm quantities after registrations and dietary requirements are collected, then order non-perishable supplies several days ahead. Pick up groceries close enough to the event to keep them fresh, chill drinks before guests arrive, and check the full purchase list at least one day before setup.

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