What You Need for a Street Market

A street market needs more than tables for sellers. You will need shelter, clear signs, safe power connections, refreshments, and equipment for the information desk. Plan quantities around the number of exhibitors, visitors, and opening hours rather than buying everything in the same amount. Check permits, access, and the forecast before you shop, especially if stalls or cables will be set up outdoors. This checklist helps you cover the items people most often arrange too late.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Tablesqty 12
Folding chairsqty 24
High tablesqty 4
Beer tablesqty 4
Information desk

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Portable speaker
Extension cordsqty 6
Power stripsqty 6
Cable matsqty 8

Lighting

String lightsqty 8
LED lightsqty 6

Decorations

Buntingqty 10
Balloon archesqty 2
Tableclothsqty 12
Decorative plantsqty 8
Welcome sign
Directional signsqty 8
Stand number signsqty 40

Safety

Crowd barriersqty 12
Traffic conesqty 12
First aid kit
Fire extinguishersqty 2
Work glovesqty 8

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Serving tongsqty 6

Kitchen

Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Ice packsqty 16

Cleaning

Waste binsqty 8
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning cart

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Mini ice pops - 100 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Mini cheese sticks - 5 packs
- Mixed nuts - 5 bags
- Spice cake - 6 pieces
- Mini muffins - 100 pieces
- Apples - 6 kilos
- Grapes - 4 kilos
- Cucumbers - 6 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Hummus - 8 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Baguettes - 12 pieces
- Unsalted butter - 2 packs
- Young cheese - 2 kilos
- Hummus wraps - 60 pieces
- Napkins - 500 pieces
- Coffee filters - 2 boxes
- Stirrers - 300 pieces
- Disposable gloves - 2 boxes
- Trash bags - 100 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- All-purpose cleaner - 3 bottles
- Dish soap - 3 bottles
- Disinfectant wipes - 6 packs
- Paper towels - 6 packs

Tips

Allow one sales table per exhibitor, then add at least one spare table for the information desk, supplies, or last-minute changes. Number every stand sign before setup so sellers can find their locations quickly.
For outdoor stalls, plan one party tent per exposed sales area and secure each tent before exhibitors arrive. Put cable mats over every cable crossing a walking route; extension cords alone do not prevent trips.
Set aside one welcome sign, route or directional signs, and stand number signs before loading the vehicle. Visitors should be able to find the entrance, information desk, toilets, and numbered stalls without asking staff.
For a four-hour market, allow roughly two reusable cups per visitor if drinks are served, with extra cups for breakage or slow washing. Keep coolers, coffee machines, and kettles near the power supply rather than running long cables across the market.
Pack the first aid kit, fire extinguishers, work gloves, crowd barriers, and traffic cones in a clearly marked safety box. Keep this box accessible throughout setup instead of placing it behind a stall or inside a locked vehicle.

Frequently asked questions

What do I need to buy for a street market?: Plan for one table and one stand number sign per exhibitor, plus an information desk and spare table. Add shelter, chairs, high or beer tables, signs, lighting, drink equipment, tableware, cable protection, barriers, cones, a first aid kit, and fire extinguishers.
How many tables do I need for a street market?: Start with one sales table per exhibitor and add at least two more: one for the information desk and one spare. If exhibitors need multiple tables, confirm their requirements before placing the final order, preferably at least one week ahead.
How many cups should I buy for a street market?: For a four-hour market, allow about two reusable cups per visitor when drinks are served. Add 10–15% extra so you are covered if cups are misplaced, damaged, or waiting to be washed.
What safety equipment is needed for an outdoor street market?: Have crowd barriers and traffic cones for vehicle or pedestrian control, cable mats for every cable crossing, a first aid kit, fire extinguishers, and work gloves for setup. Check the site at least one day before opening so missing equipment can still be sourced.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.