What to Buy for a Street Dance Competition

A street dance competition needs more than a dance floor and speakers. You’ll need practical supplies for registration, judging, changing areas, refreshments, lighting, and prize presentation. Use the quantities below as a starting point, then adjust them to your participant and audience count. The easiest items to overlook are power and cable safety supplies, bib-number materials, cups, chilled drinks, and seating for judges and competitors waiting to dance.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Chairsqty 120
Bar stoolsqty 6
Judges' table
Coat racksqty 4
Changing room benchesqty 8

Equipment

Modular dance floor
Stage sectionsqty 8
DJ set
Speakersqty 4
Subwoofersqty 2
Mixing console
Wireless microphonesqty 3
Microphone standsqty 3
Extension cordsqty 10
Power stripsqty 8
Gaffer tapeqty 6
Power banksqty 6
Charging cablesqty 10

Lighting

LED spotlightsqty 8
Light standsqty 4
Light filtersqty 12

Tableware

Reusable cupsqty 180
Coffee cupsqty 100
Platesqty 120
Forksqty 120
Knivesqty 120
Spoonsqty 100
Serving plattersqty 12
Serving tongsqty 8

Kitchen

Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 4
Kitchen knivesqty 4
Ice packsqty 30

Decorations

Banner flagsqty 6
Balloon archesqty 2
Announcement signsqty 8
Wayfinding signsqty 10
Tableclothsqty 10
Stage backdrop
Red carpet
Table signsqty 12

Sports equipment

Start number vestsqty 60
Training matsqty 12
Water cratesqty 8

Catering

Groceries
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ginger ale - 4 bottles
- Lemonade - 4 bottles
- Coffee beans - 3 kilograms
- Tea bags - 200 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 15 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Mixed snacks - 5 bags
- Popcorn - 5 bags
- Muesli bars - 120 pieces
- Bananas - 60 pieces
- Apples - 60 pieces
- Grapes - 8 kilograms
- Mandarins - 60 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 4 kilograms
- Hummus - 12 tubs
- Whole wheat wraps - 80 pieces
- Young cheese - 4 kilograms
- Chicken breast slices - 3 kilograms
- Plain hummus - 10 tubs
- Cream cheese - 10 tubs
- Lettuce - 10 heads
- Bell peppers - 20 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 2 bottles
- Cookies - 10 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Napkins - 500 pieces
- Straws - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 4 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Paper towels - 12 packs

Office

Jury formsqty 180
Program flyersqty 250
Bib numbersqty 80
Pensqty 40
Markersqty 12
Clipboardsqty 20
Notepadsqty 20
Tapeqty 6
Scissorsqty 6
Staplersqty 3
Printer paperqty 2
Envelopesqty 50
Wristbandsqty 300
Cash register
Cash box
Calculatorsqty 3

Cleaning

Broomqty 3
Dustpan and brushqty 4
Mopsqty 3
Bucketsqty 4
Cleaning glovesqty 12

Safety

First aid kitsqty 2
Cable matsqty 12
Non-slip matsqty 8
Flashlightsqty 4
Emergency exit signsqty 6

Prizes

Winner's cupsqty 12
Medalsqty 60
Vouchersqty 12
Prize bagsqty 12

Tips

Plan two reusable cups per person for the first three hours, plus 10% extra. Add coffee cups, plates, forks, knives, and spoons based on the number of people you expect to serve, not just registered dancers.
Bring at least one extension cord and one power strip for each separate equipment area, and add gaffer tape before event day. Tape every cable that crosses a walking route as soon as the DJ set, speakers, microphones, and lights are installed.
Prepare one bib number for every registered competitor plus 10 spare numbers. Keep a marker, safety pins, and a small envelope or box at registration so replacements do not delay the schedule.
For the judges, set aside one judges’ table, one chair per judge, and printed jury forms with at least two spare copies per judge. Put the table where judges can see the full dance floor without people walking between them and the performers.
Chill drinks at least four hours before doors open and use two coolers if you expect more than 50 people. Count coffee machines, serving platters, serving tongs, and bar stools separately; they are often forgotten when the main equipment order is checked.

Frequently asked questions

How many drinks do I need for a street dance competition?: Plan for two to three drinks per person during the first hour, then one to two drinks per person for each additional hour. Add 10% extra, especially if dancers are performing repeatedly or the venue is warm.
What sound and power equipment do I need for a street dance competition?: At minimum, arrange a DJ set, speakers, a mixing console, wireless microphones, microphone stands, extension cords, power strips, and gaffer tape. Check the venue power supply at least one week before the competition and test the full setup before doors open.
How many bib numbers should I prepare?: Make one bib number for every registered competitor and prepare at least 10 spare numbers. Finalise the list two to three days before the event so you can print replacements and correct duplicate entries.
When should I buy and chill drinks for the competition?: Do the main shopping two to three days before the event, then chill the drinks at least four hours before doors open. Keep a small reserve unopened so you can restock during the competition without running out.

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