What to buy for a sports quiz

A sports quiz needs more than questions and answer sheets. You’ll need drinks and serving supplies for the teams, tableware for catering, and reliable equipment for the presentation and scoring. Plan quantities around your number of participants and teams, then check the venue before shopping: glasses, power strips, speakers and a projector are easy to overlook. This list helps you gather everything before setup day, rather than discovering a missing cable or coffee cup when registration opens.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Registration desk
Presentation table
Waste binsqty 4

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Wireless microphone
Extension cordsqty 4
Power stripsqty 4
Answer buttonsqty 4
Timerqty 2
Calculatorsqty 4

Tableware

Glassesqty 70
Coffee cupsqty 60
Platesqty 70
Forksqty 70
Knivesqty 20
Spoonsqty 60
Serving plattersqty 8
Serving jugsqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 4
Cutting boardsqty 2
Bread knivesqty 2
Serving spoonsqty 6

Decorations

Tableclothsqty 8
Team badgesqty 12
Name badgesqty 60
Pen holdersqty 12
Sports postersqty 12
Prizesqty 3

Lighting

String lightsqty 4

Cleaning

Cleaning bucketqty 2
Mopsqty 2
Broomqty 2
Litter pickersqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea assortment - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon tea - 1 box
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Beer - 4 crates
- Alcohol-free beer - 1 crate
- White wine - 6 bottles
- Red wine - 4 bottles
- Dutch croquettes - 180 pieces
- Cheese soufflés - 60 pieces
- Mini spring rolls - 60 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Peanuts - 2 bags
- Popcorn - 3 bags
- Toasts - 4 packs
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Brie - 3 pieces
- Grapes - 4 kilos
- Apples - 50 pieces
- Cucumber - 4 pieces
- Cherry tomatoes - 2 kilos
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Napkins - 200 pieces
- Stirrers - 100 pieces
- Cocktail picks - 200 pieces
- Cling film - 1 roll
- Aluminum foil - 1 roll
- Paper towels - 4 rolls
- Garbage bags - 2 packs
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 2 packs
- Hand soap - 3 bottles

Tips

Plan two to three drinks per person for the first hour, then add roughly one drink per person for each following hour. Include water as well as other drinks, especially if teams will be seated for several quiz rounds.
Count tableware against the catering plan, not just the number of guests. For a meal, allow at least one plate, fork and knife per person, plus extra coffee cups and spoons if coffee will be served later.
Test the laptop, projector, screen, speakers and wireless microphone together at the venue at least one day before the quiz. A presentation that works at home can still fail because of missing connections, power strips or extension cords.
Set aside a clear registration area with the registration desk, team information and answer materials. Prepare one answer form and score sheet per team, plus a small reserve for mistakes or late registrations.
Buy or collect serving platters, serving jugs, coolers and tablecloths before catering arrives. These items are often assumed to be supplied by the venue, so confirm that in writing no later than the day before the event.

Frequently asked questions

How many drinks do I need for a sports quiz?: Plan two to three drinks per person for the first hour, followed by about one drink per person for every additional hour. Keep water available throughout the quiz and add extra capacity if the venue is warm.
What equipment do I need to show a sports quiz presentation?: You need a laptop, projector, projection screen, speakers and, if the quiz host is standing away from the presentation table, a wireless microphone. Test all five together at least 24 hours before the quiz.
How much tableware should I buy for a sports quiz?: Allow one plate, fork and knife per guest for a meal, then add at least 10% spare pieces. For coffee, plan one cup and spoon per serving round, with extra cups if guests may refill during the quiz.
When should I do the shopping for a sports quiz?: Buy non-perishable supplies and check the equipment two to three days before the event. Get chilled drinks and other fresh items on the day before, unless the venue has confirmed that catering supplies them.

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