What to bring for a sports clinic

A sports clinic needs more than balls and a schedule. You’ll need equipment for several activity stations, clear timing tools, drinking water, shade, and a simple first-aid setup. Pack spare equipment so one flat ball or missing whistle does not stop the session. This list also covers the items people often arrange too late: power for the speaker, cups and bins, participant packs, and cold drinks ready before everyone arrives.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Folding tablesqty 8
Chairsqty 60
Tableclothsqty 8
Waste binsqty 6

Sports equipment

Footballsqty 8
Basketballsqty 6
Volleyballqty 4
Foam ballsqty 12
Conesqty 40
Marker discsqty 30
Vestsqty 40
Mini hurdlesqty 12
Agility laddersqty 4
Skipping ropesqty 20
Gym matsqty 20
Elastic bandsqty 20
Pumpqty 2
Spare ballsqty 6
First aid kit
Cold packsqty 6
Drinking water dispensersqty 3
Participant Wristbandsqty 80
Towelsqty 20

Equipment

Stopwatchesqty 6
Whistlesqty 8
Portable speaker
Music phone
Extension cordsqty 3
Power stripsqty 3
Megaphone
Clipboardsqty 6
Pensqty 30
Rechargeable power banksqty 4

Tableware

Reusable cupsqty 80
Platesqty 70
Cutlery setsqty 70
Coffee potsqty 4
Teapotsqty 2

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving spoonsqty 8
Scissorsqty 4
Coolersqty 4
Thermos flasksqty 4

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 30 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Whole wheat bread - 12 loaves
- White rolls - 80 pieces
- Whole wheat rolls - 40 pieces
- Chicken breast slices - 3 packs
- Young cheese - 3 kilos
- Hummus - 8 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Lettuce - 8 heads
- Tomatoes - 4 kilos
- Cucumbers - 6 pieces
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 6 kilos
- Muesli bars - 80 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Nut mix - 4 bags
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 can
- Spice mix - 2 bags
- Cookies - 8 packs
- Ice cubes - 12 bags
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Hand gel - 6 bottles

Decorations

Start and finish ribbonqty 2
Directional signsqty 12
Directional signsqty 8
Name stickersqty 80
Markersqty 12
Program boardsqty 4

Lighting

LED lampsqty 8
Extendable string lightsqty 4

Cleaning

Broomqty 2
Litter pickersqty 2
Bucketsqty 3
Mopsqty 3
Cleaning glovesqty 6

Tips

Plan at least one ball or activity item per active station, plus spare balls and a pump. Check sizes and condition several days before the clinic, not on the morning itself.
Allow one drinking-water dispenser for each main activity area when participants are spread out. Chill drinks before setup and provide enough reusable cups for the full group.
Prepare one first-aid kit and several cold packs where coaches can reach them within a minute. Refill the kit after checking any allergies or medical information.
Test the portable speaker, music phone, timer and megaphone before participants arrive. Bring extension cords and power strips only after confirming where safe power outlets are available.
Set up cones, marker discs, vests and signs before registration opens. Count each item by station and keep a small reserve so equipment does not have to be moved during the clinic.

Frequently asked questions

What equipment do I need for a sports clinic?: Plan sports equipment for every station, including balls, cones or marker discs, vests and any activity-specific items such as hurdles, ladders or skipping ropes. Add stopwatches, whistles, a speaker, a first-aid kit and cold packs.
How many balls do I need for a sports clinic?: Use at least one suitable ball for each active station, then add 10–20% spare balls. For example, six stations need six working balls plus one or two spares, along with a pump.
How much drinking water should I bring to a sports clinic?: A practical starting point is 0.5–1 litre per participant for a session of up to three hours, with extra water in hot weather. Provide dispensers near the activity areas and enough reusable cups for everyone.
When should I prepare the sports clinic shopping list?: Check and buy non-perishable items at least 3–5 days before the clinic. Chill drinks, pack participant materials and confirm last-minute supplies the day before, leaving enough time to replace missing equipment.

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