What you need for a smartphone workshop

A smartphone workshop needs more than phones and a presentation. Participants will need reliable charging options, space to practise, and clear materials they can follow during the session. Check cable types before shopping: USB-C and Lightning connections may both be needed. You will also need practical items for registration, refreshments and room setup, including name badges, pens, tables and chairs. Use this list to check what must be bought, borrowed or reserved before the workshop day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 26
Registration desk
Tableclothsqty 6

Equipment

Projector
Projection screen
Laptop
Speaker
Extension cordsqty 4
Power stripsqty 4
USB chargersqty 8
USB-C cablesqty 8
Lightning cablesqty 8
Phone standsqty 10
Wi-Fi booster
Power banksqty 6
HDMI cableqty 2
HDMI adapterqty 2
Internet modem

Tableware

Coffee cupsqty 26
Glassesqty 26
Platesqty 26
Cutlery setsqty 26
Serving utensilsqty 4
Water jugsqty 4

Kitchen

Coffee maker
Kettle
Thermos flasksqty 3
Coolersqty 2
Cutting boardsqty 2
Bread knivesqty 2
Serving plattersqty 6
Serving spoonsqty 4
Serving traysqty 4

Decorations

Name badgesqty 26
Pensqty 30
Presentation board
Flip chart
Flip chart sheetsqty 20
Markersqty 8
Tapeqty 2
Paper cutter
Badge holdersqty 26

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 60 pieces
- Decaf coffee - 1 pack
- Sugar - 1 kilo
- Mints - 1 box
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Lemons - 6 pieces
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Wholemeal bread - 6 loaves
- White rolls - 30 pieces
- Butter - 500 grams
- Young cheese - 1 kilo
- Aged cheese - 500 grams
- Chicken breast spread - 500 grams
- Ham - 500 gram
- Hummus - 3 tubs
- Cream cheese - 3 tubs
- Cucumbers - 4 pieces
- Tomatoes - 1 kilo
- Lettuce - 3 heads
- Egg salad - 3 tubs
- Vegetable soup - 5 liters
- Breadsticks - 4 packs
- Pasta salad - 3 kilos
- Mixed green salad - 2 kilo
- Baby potatoes - 3 kilo
- Grilled chicken - 2,5 kilos
- Vegetarian quiche - 4 pieces
- Yogurt dressing - 2 bottles
- Balsamic vinegar - 1 bottle
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Fresh fruit - 3 kilos
- Cookies - 5 packs
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Napkins - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 4 rolls
- Garbage bags - 20 pieces
- Dish soap - 1 bottle
- Sponges - 4 pieces
- Hand soap - 2 bottles
- Toilet paper - 12 rolls

Cleaning

Cleaning clothsqty 8
Bucketsqty 2
Broom and dustpan
Vacuum cleaner

Tips

Plan at least one charging option for every two participants, and include both USB-C and Lightning cables if attendees may use different phones. Add extension cords and power strips only after checking where the room’s sockets are.
Test the laptop, projector, projection screen and speaker together at least one day before the workshop. Keep a spare USB-C cable and extension cord available because presentation equipment often needs different connections than expected.
Prepare one phone stand for each practice area, rather than leaving participants to hold their phones while following instructions. Arrange the tables so everyone can see the screen and still have room to practise.
Buy or prepare coffee cups, glasses, plates and cutlery before the final shopping trip. Set out serving utensils, serving platters and thermos flasks before participants arrive so the registration period does not become a serving task.
Pack name badges and pens at the registration desk and prepare them at least 30 minutes before opening the room. Keep the participant list and workshop manuals together so late arrivals can register and start without interrupting the explanation.

Frequently asked questions

What equipment do I need for a smartphone workshop?: At minimum, prepare a laptop, projector, projection screen and speaker for the presentation. Provide phone stands, USB chargers, extension cords and power strips for the practice areas, and check whether USB-C and Lightning cables are required.
How many charging cables should I buy for a smartphone class?: Use one charging point for every two participants as a practical starting point. Include both USB-C and Lightning cables when the group uses mixed devices, then add a few spare cables after checking the registration list.
What should I prepare for smartphone workshop registration?: Set up one registration desk with the participant list, name badges and pens. Have it ready at least 30 minutes before the room opens so attendance can be recorded while participants arrive.
When should I test the workshop presentation equipment?: Test the laptop, projector, screen, speaker and power connections at least one day before the workshop. Repeat a short check when you open the room, because cables or power strips may have been moved.

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