Skate competition checklist and planning guide

A skate competition needs more than a course and a start time. You must settle the format, categories, rules, safety plan and permissions before opening registration. In the final weeks, participant details, judging paperwork, bibs, prizes and volunteer roles need to line up. This checklist also covers practical event-day details such as the registration desk, barriers, sound system, power and cleanup equipment, so late surprises do not disrupt the schedule.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm the competition venue
2 people
Define the competition format
2 people
Set competition categories
2 people
Draw up the competition rules
2 people
Develop safety plan
2 people
Check permits
Check insurance
Arrange music permissions
Assign judges
2 people
Appoint the competition leader
Record emergency contact
Recruit volunteers
2 people
Send invitations
2 people
Open the registration form
Process registrations
2 people
Collect dietary requirements
Update participant list
Create the starting lineup
2 people
Make jury forms
Print the run sheet
Design signage
Order prizes
Reserve materials
Check the shopping list
2 people
Do the shopping
2 people
Check prizes and medals
Collect materials
2 people
Check the weather forecast
Send the volunteer briefing
Inspect the competition area
3 people
Sweep the site
4 people
Place barriers
4 people
Set up obstacles
4 people
Mark the start and finish lines
2 people
Set up jury table
2 people
Set up the registration desk
2 people
Mark audience sections
3 people
Set up party tents
4 people
Set up tables and chairs
4 people
Connect the sound system
2 people
Test microphone
2 people
Equip the jury table with forms
2 people
Prepare registration materials
2 people
Chill drinks
3 people
Prepare food
4 people
Display prizes
2 people
Brief volunteers
2 people

Event

Register participants
4 people
Hand out race numbers
2 people
Guide vehicle entry
3 people
Give the opening briefing
Supervise the competition event
6 people
Collect jury scores
3 people
Inform the audience
Refill drinks
2 people
Serving food
3 people
Empty trash bins
2 people
Process qualification results
2 people
Announce finalists
Lead the final
6 people
Check final scores
3 people
Announce the winners
2 people
Present prizes
3 people
Ensure the audience leaves safely
4 people
Close off the grounds
3 people

Aftercare

Take down obstacles
4 people
Remove barriers
4 people
Take down tents
4 people
Clear tables and chairs
4 people
Turn off the sound system
2 people
Collect waste
4 people
Clean the grounds
4 people
Wash dishes
3 people
Pack up materials
3 people
Return borrowed materials
2 people
Store leftovers
2 people
Publish results
Thank participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Chairsqty 24
Judges' table
Registration desk
Folding barsqty 2

Sports equipment

Skateboard obstaclesqty 6
Bib numbersqty 100
Race bib strapsqty 100
Competition bibsqty 12
Conesqty 40
Crowd control barriersqty 24
Barrier tapeqty 8
Rubber matsqty 8
Broomqty 4
Leaf Blower
First aid kitsqty 2
Ice packsqty 12
Emergency blanketsqty 6
Safety vestsqty 12
Work glovesqty 8

Equipment

Sound system
Wireless microphonesqty 2
Microphone stand
Extension cordsqty 4
Power stripsqty 4
Rechargeable batteriesqty 12
Power banksqty 2
Stopwatchesqty 4
Megaphonesqty 2
Walkie-talkiesqty 6
Laptop
Printer
Mobile payment terminal
Coolersqty 4

Tableware

Reusable cupsqty 250
Reusable platesqty 180
Reusable cutleryqty 180
Coffee cupsqty 80
Serving plattersqty 12
Serving spoonsqty 8
Thermos flasksqty 4

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Pliersqty 6
Ice packsqty 20
Water jugsqty 6
Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 4

Decorations

Contest banner
Directional signsqty 10
Information boardsqty 6
Tableclothsqty 10
Buntingqty 8
Prize table sign

Lighting

LED light stringsqty 6
LED lampsqty 8

Cleaning

Waste binsqty 8
Litter pickersqty 4
Bucketsqty 4
Cleaning clothsqty 20
Hand broomsqty 4
Mop setsqty 2
Hand soap dispensersqty 4
Hand sanitizerqty 6

Catering

Groceries

Tips

Confirm the format, categories and rules before you open registration. Participants need to know whether they are entering heats, timed runs, judged runs or a final, and what each category requires.
Check permits, insurance and music permissions several weeks before the competition. Also record an emergency contact and finish the safety plan before inviting competitors.
Set a registration deadline at least 7 days before the event. Use the final participant list to create the starting lineup, prepare bibs and identify dietary requirements instead of trying to fix these at check-in.
Test the course and all technical equipment at least 1 day in advance. Check obstacles, cones, rubber mats, barriers, the sound system, microphones, extension cords, power strips and rechargeable batteries together.
Prepare a printed run sheet, jury forms, signs and backup communication before competitors arrive. Give judges stopwatches and paperwork, and keep walkie-talkies, a megaphone and power banks available when the venue is spread out.

Frequently asked questions

How far in advance should I organise a skate competition?: Start venue, permit, insurance and format planning at least 8 weeks before the competition. Open registration only after the categories, rules and safety arrangements are confirmed.
When should skate competition registration close?: Close registration about 7 days before the event. That gives you time to update the participant list, create the starting lineup, prepare bibs and print the run sheet.
What equipment is needed for a skate competition?: Plan for obstacles, cones, rubber mats, barriers, bibs, a judges’ table, a registration desk and timing equipment. For announcements and coordination, allow at least 1 sound system, 1 microphone per speaking role, spare batteries and a way to charge phones or power banks.
How many volunteers do I need for a skate competition?: Use at least 1 competition leader, 2 registration volunteers, 2 course or safety volunteers and 2 judges for a small event. Add more course marshals when spectators and competitors share narrow access routes.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.