Screen Printing Workshop Checklist: Plan It Without Gaps

A screen printing workshop needs more preparation than setting out ink and fabric. You need a workspace that supports several stations, designs checked before the workshop, and enough time for screens, stencils, textiles, drying, and cleanup. This checklist puts the work in a practical order, from confirming registrations to guiding the first print run. It also covers the details people often leave too late, such as textile sizes, power access, protective clothing, and a place for freshly printed items to dry.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve workspace
Confirm the workshop date
Send invitations
Process registrations
Collect dietary requirements
Update participant list
Collect designs
Check designs
Prepare screen printing frames
2 people
Make stencils and transparencies
2 people
Inventory textile sizes
Purchase materials
2 people
Do the shopping
2 people
Sort textiles
2 people
Prepare ink colors
2 people
Print handouts

Event

Demonstrate the technology
Receive participants
2 people
Serve coffee and tea
2 people
Explain the designs
2 people
Assign workstations
2 people
Distribute ink and squeegees
2 people
Guide first print run
3 people
Let textiles dry
2 people
Serve snacks and drinks
2 people
Refill drinks
Support the second print run
3 people
Check printouts
2 people
Pack prints
2 people
See participants off
2 people

Aftercare

Wipe down work tables
3 people
Clean screen printing frames
2 people
Wash tools
2 people
Collect waste
2 people
Sweep and mop the room
2 people
Inventory materials
Store textile remnants
Return materials

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 8
Chairsqty 30
Clothes racksqty 2
Waste binsqty 4

Equipment

Screen printing framesqty 12
Screen-printing scissorsqty 12
Ink spatulasqty 12
Drying racksqty 4
Heat gunsqty 3
Extension cordsqty 4
Power stripsqty 6
Work lightsqty 3
Scalesqty 2

Kitchen

Mixing bowlsqty 6
Measuring cupsqty 4
Scissorsqty 8
Cutting matsqty 4
Utility knivesqty 4
Parchment paperqty 4

Tableware

Reusable cupsqty 40
Coffee cupsqty 30
Platesqty 30
Cutlery setsqty 30
Serving plattersqty 6

Cleaning

Sink basinsqty 6
Spongesqty 12
Cleaning clothsqty 24
Rubber glovesqty 12
Protective apronsqty 30
Safety gogglesqty 30

Catering

Groceries

Tips

Check every submitted design before making stencils or transparencies. A late correction can affect the screen, ink preparation, and the entire printing schedule.
Plan one workstation per active participant or small group, with tables, chairs, ink, squeegees, protective aprons, and safety goggles ready before people arrive.
Count textile sizes after registrations close, then sort them before the workshop. Keep a small buffer of suitable textiles so one missing size does not stop a participant from printing.
Test the drying area and power setup in advance. Drying racks, heat guns, extension cords, power strips, and work lights should be placed where they do not cross walkways.
Schedule cleanup as part of the workshop rather than leaving it to the end. Keep waste bins, sink basins, sponges, cleaning cloths, rubber gloves, and protective paper close to the work area.

Frequently asked questions

How early should I start planning a screen printing workshop?: Start at least 3 to 4 weeks before the workshop. This gives you time to reserve the workspace, confirm the date, send invitations, process registrations, collect dietary requirements, and check submitted designs.
When should I collect designs for a screen printing workshop?: Set a design deadline at least 7 days before the workshop. Use the final list to check designs, prepare screen printing frames, and make stencils and transparencies without rushing.
How many workstations do I need for a screen printing workshop?: Plan one workstation for each participant who will print at the same time, or one station for every 2 participants if they work in pairs. Leave enough room for tables, drying racks, chairs, and safe movement between stations.
How much time should a screen printing workshop take?: Allow at least 3 hours for receiving participants, explaining designs, demonstrating the technique, assigning workstations, guiding the first print run, and letting textiles dry. Add 30 to 45 minutes for setup and cleanup.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.