School camp shopping list

A school camp needs more than food and sleeping gear. This shopping list covers the equipment for shared meals, outdoor activities, storage, lighting, charging and basic first aid. Plan quantities from the final participant list, then add a small reserve for breakage, spills and unexpected delays. Check the campsite’s facilities before buying or packing cooking equipment, power supplies and furniture, because some camps provide these already.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 35
Beer tablesqty 4
Coat racksqty 4
Storage cratesqty 12

Tableware

Reusable platesqty 40
Reusable bowlsqty 40
Reusable cupsqty 50
Mugsqty 40
Cutlery setsqty 40
Serving spoonsqty 8
Serving plattersqty 8

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Saucepanqty 3
Large cooking potqty 3
Frying panqty 3
Colandersqty 3
Measuring cupsqty 3
Kitchen tongsqty 4
Coolersqty 5
Thermos flasksqty 5
Kettlesqty 3

Equipment

Portable speakersqty 2
Power banksqty 6
Extension cordsqty 4
Power stripsqty 4
Flashlightsqty 8
Batteriesqty 24
First aid kitqty 2
Whistlesqty 6

Sports equipment

Footballsqty 4
Volleyballqty 2
Basketballsqty 2
Tennis ballsqty 12
Skipping ropesqty 8
Conesqty 24
Hoopsqty 10
Blindfoldsqty 10
Water spongesqty 20
Ropeqty 3
Compassqty 6
Bike pumpsqty 2

Decorations

Buntingqty 6
Name stickersqty 50
Waterproof markersqty 12
Colored paperqty 100
Tapeqty 6
Scissorsqty 8
Chalkboardqty 2

Sleeping gear

Sleeping matsqty 35
Sleeping bagsqty 35
Cushionsqty 35
Blanketsqty 35
Clothes hangersqty 40

Cleaning

Waste binsqty 8
Washing-up bowlsqty 4
Dish brushesqty 6
Spongesqty 12
Cleaning bucketsqty 4
Broomqty 3
Floor squeegeeqty 2
Hand brush and dustpanqty 3

Catering

Groceries
- Whole wheat bread - 12 loaves
- White rolls - 60 pieces
- Wholegrain rolls - 60 pieces
- Currant buns - 40 pieces
- Croissants - 40 pieces
- Butter - 2 tubs
- Peanut butter - 3 jars
- Chocolate sprinkles - 3 packs
- Strawberry jam - 3 jars
- Apple syrup - 2 jars
- Hummus - 6 tubs
- Mild cheese - 3 kilograms
- Chicken breast slices - 2 kilogram
- Ham - 2 kilograms
- Eggs - 60 pieces
- Semi-skimmed milk - 20 liters
- Yogurt - 12 liters
- Muesli - 5 kilograms
- Cornflakes - 4 packs
- Oatmeal - 3 kilograms
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilograms
- Honey - 2 jars
- Apples - 40 pieces
- Bananas - 40 pieces
- Pears - 30 pieces
- Grapes - 5 kilograms
- Cucumbers - 10 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 4 kilograms
- Bell peppers - 20 pieces
- Lettuce - 8 heads
- Potatoes - 12 kilogram
- Rice - 8 kilograms
- Pasta - 8 kilograms
- Pasta sauce - 12 jars
- Diced tomatoes - 12 cans
- Kidney beans - 8 cans
- Corn - 8 cans
- Chickpeas - 6 cans
- Chicken breast - 8 kilogram
- Vegetarian burgers - 35 pieces
- Hamburger buns - 40 pieces
- Cocktail sausages - 40 pieces
- Grated cheese - 3 kilogram
- Bacon cubes - 2 kilograms
- Vegetable stock - 3 boxes
- Olive oil - 3 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Curry powder - 2 jars
- Garlic - 6 bulbs
- Onions - 5 kilograms
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Applesauce - 6 jars
- Crackers - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Popcorn - 3 kilograms
- Cookies - 10 packs
- Muesli bars - 60 pieces
- Water - 120 liters
- Apple juice - 20 liters
- Orange juice - 20 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Lemonade syrup - 4 bottles
- Ice cubes - 10 kilograms
- Napkins - 500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Bread bags - 3 packs
- Dish soap - 4 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- All-purpose cleaner - 4 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 80 pcs
- Freezer bags - 4 boxes
- Clothespins - 40 pieces
- Bandages - 4 boxes
- Sunscreen - 8 bottles
- Insect repellent - 6 bottles

Tips

Count reusable plates, bowls, cups and cutlery against the confirmed participant list, then pack at least 10% extra. For 40 participants, that means 44 of each item so one missing or dirty piece does not stop a meal.
Plan kitchen capacity around the largest meal, not the average one. A camp cooking for 40 people may need more than one large cooking pot, saucepan or frying pan, plus enough serving spoons, platters and cutting boards to keep preparation moving.
Give every shared item a storage place before departure. Label storage crates for kitchen gear, tableware, activity materials and electronics so equipment can be found quickly and checked back in after camp.
Prepare lighting and charging before leaving. Pack flashlights and spare batteries for each sleeping group, and test power banks, extension cords and power strips at least one day before departure.
Keep the first aid kit easy to reach rather than buried in luggage. Check it before loading, and place it with the adult responsible for medical information and emergency contacts.

Frequently asked questions

How much tableware do I need for a school camp?: Use one plate, bowl, cup and cutlery set per participant, plus at least 10% extra. For 30 participants, pack 33 of each reusable item so replacements are available during meals.
How much food should I buy for a school camp?: Base the order on the confirmed participant list, including supervising adults, and add a 10% buffer for snacks and seconds. Finalise dietary requirements and medical information before placing the grocery order, ideally 5 to 7 days before departure.
How many flashlights and batteries should I bring?: Provide at least one flashlight for each sleeping group or supervising adult, with spare batteries for every flashlight. Test them 1 to 2 days before departure, not when the group is already at camp.
When should I pack and check school camp equipment?: Collect and check kitchen equipment, sports gear, game materials and electronics 2 to 3 days before departure. Load luggage and materials only after the groceries, documents and participant information have been checked against the final list.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.